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WCC Virtual Schools

Warwickshire County Council

This public procurement record has 2 releases in its history.

Award

03 Jan 2023 at 09:21

Award Notice
Tender

24 Jun 2022 at 15:00

Tender Notice
Summary of the contracting process

Warwickshire County Council has recently completed a procurement process for the provision of software for attendance monitoring and Personal Education Plans (PEPs) under the title 'WCC Virtual Schools'. The Council sought suppliers to capture attendance data for looked-after children and to create and manipulate PEPs. This procurement was divided into two lots: Attendance Monitoring and PEPs. The Council awarded the contract to Welfare Call Ltd, an active supplier. The procurement method used was an open procedure, and the estimated contract value was £285,668 GBP.

This tender by Warwickshire County Council presents an opportunity for software providers specialising in administrative educational services. Companies offering solutions for attendance monitoring and PEP management would be well-suited to compete in this procurement process. The Council plans for potential modifications during the contract period to meet evolving needs and legislative requirements. The opportunity includes a two-year initial term with a possible extension of 24 months, allowing for flexibility to adapt to changing demands placed on the Council.

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Notice Information

Notice Title

WCC Virtual Schools

Notice Description

Warwickshire County Council (the Council) is seeking one or more suppliers to provide software to capture attendance monitoring and PEP creation and manipulation. The Council require providers to capture data that can be easily filtered to use in reporting. This procurement is lotted into two lots. Each lot will be evaluated individually. Lot 1 - Attendance monitoring Lot 2 - PEPs Applicants can apply for one or both lots.

Lot Information

Attendance Monitoring

Warwickshire County Council ('WCC' will be used throughout) are looking to procure software that collects 'live', twice daily attendance marks (morning and afternoon when registers close) for all statutory school age looked-after children in the care of Warwickshire, to enable the Virtual School team to respond appropriately to absences, suspensions and other attendance coding concerns to ensure prompt intervention and support. WCC currently have approximately 600 looked-after children from reception to Year 11. Most attend schools/settings in Warwickshire but a significant proportion are educated in other local authority areas. The school attendance and absence notification system will need to collect data from all schools/settings the children attend.

Options: The term of the contract will be for an initial 2 years and the council have the option to extend for a further 24 months at its sole discretion During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers

Renewal: The Council anticipates that any future renewal of this contract will take place in 2026

Personal Education plans

Warwickshire County Council ('WCC' to be used throughout) are looking to procure software which reviews and records PEPs (Personal Education Plans) for all looked-after children in the care of Warwickshire. WCC currently have approximately 750 looked-after children from age two to their 18th birthday, who must have a termly PEP review. Virtual School need the ability to design different PEPs for different cohorts of looked-after children, spanning the academic years. Designated teachers and other school staff, social workers and foster carers require access to the PEPs to capture, edit and retrieve children's current attainment, progress, intervention, targets, Pupil Premium Plus spend, and other related education information contained within the PEPs. The WCC Virtual School team quality assures and sign off all PEPs. Data reports are required according to user requirements, allowing the VSH to report to stakeholders. This is discussed in more detail within the requirement section.

Options: The term of the contract will be for an initial 2 years and the council have the option to extend for a further 24 months at its sole discretion During the course of the contract period the range and scope of these services may be subject to modification and variation to meet the changing needs and requirements of the Council, potential changes in legislation and the changing demands placed on the Council by its customers

Renewal: The Council anticipates that any future renewal of this contract will take place in 2026

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-034a86
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/000011-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

75 - Administration, defence and social security services

CPV Codes

31711310 - System for recording attendance

75121000 - Administrative educational services

Notice Value(s)

Tender Value
£260,000 £100K-£500K
Lots Value
£260,000 £100K-£500K
Awards Value
Not specified
Contracts Value
£285,668 £100K-£500K

Notice Dates

Publication Date
3 Jan 20233 years ago
Submission Deadline
29 Jul 2022Expired
Future Notice Date
Not specified
Award Date
7 Dec 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
It is estimated the next time the Council will look to re-procure this contract will be 2026

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Warwickshire County Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WARWICK
Postcode
CV34 4RL
Postcode Area
Coventry
Country
England
Major Region (ITL 1)
TLG West Midlands (England)
Basic Region (ITL 2)
TLG1 Herefordshire, Worcestershire and Warwickshire
Small Region (ITL 3)
TLG13 Warwickshire CC
Delivery Location
TLG West Midlands (England)
Local Authority
Warwick
Electoral Ward
Warwick Saltisford
Westminster Constituency
Warwick and Leamington

Supplier Information

Number of Suppliers
1
Supplier Name

Welfare Call Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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