Planning

Rutland County Council Grounds Maintenance Services & Rutland County Council Forestry Services

RUTLAND COUNTY COUNCIL

This public procurement record has 1 release in its history.

Planning

11 Jul 2022 at 20:02

Planning Notice
Summary of the contracting process

Rutland County Council is planning to procure Grounds Maintenance and Forestry Services, set to commence on 1 January 2024, following an award in July 2023. The procurement is part of the YPO 881 Grounds Maintenance Dynamic Purchasing System (DPS) and is intended for delivery throughout the County of Rutland. Suppliers must be onboarded to the YPO DPS and complete due diligence by no later than 30 September 2022, to compete for these services, with the procurement process expected to go live on 1 December 2022. The estimated lifetime value of the Grounds Maintenance Contract is approximately £3,400,000, while the Forestry Services Contract is valued at around £751,000, both excluding VAT.

This tender presents significant opportunities for businesses specialising in grounds maintenance and forestry services, particularly those experienced in local authority contracts. Companies that have the capacity to perform tasks such as grass cutting, hedge maintenance, and emergency tree services would be well-suited to participate in this process. Moreover, successful applicants can gain access not only to these contracts but also to a broader range of public sector opportunities available through the YPO DPS, promoting potential long-term growth and partnership with the public sector.

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Notice Information

Notice Title

Rutland County Council Grounds Maintenance Services & Rutland County Council Forestry Services

Notice Description

Rutland County Council is intending to procure Grounds Maintenance Services and Forestry Services respectively as separate contracts. Each procurement will be via Further Competition through the relevant Category of the YPO 881 Grounds Maintenance Dynamic Purchasing System (DPS) www.ypo.co.uk Timetable Both procurements are due to go live 01 December 2022, award is scheduled for July 2023 and contracts will commence 01 January 2024. To be eligible to compete for these Contracts, suppliers MUST be onboarded to the YPO DPS and have satisfied YPO's due diligence checks before the procurements go live. Please email facilitiesmanagement@ypo.co.uk asap and by no later than 30 September 2022 to ensure on-boarding is completed in time. Please state in the Subject line of your message the Contract you wish to compete for, RCC GM Services or RCC Forestry Services. Contract Period Each contract will be for an initial term of five years with the option to extend for up to an additional two years: 5+1+1 = 7 yrs. maximum. Contract Value The estimated lifetime value of the Grounds Maintenance Service Contract, including extensions, will be PS3,400,000 approx. excluding VAT. The estimated lifetime value of the Forestry Services Contract, including extensions, will be PS751,000 excluding VAT. The Council's Requirements The Council's Grounds Maintenance Services requirements include grass cutting, maintaining hedges, shrubs and borders and other grounds maintenance tasks typical of a local authority. The Council's Forestry Services requirements include planned, reactive and specialist arboriculture services, including responding to emergency tree falls. The Council's detailed Specification for each of the Services will be included in the Further Competition documents for each Contract. On-boarding to the DPS Suppliers must be on-boarded to the DPS before they are eligible to compete for contracts offered via that DPS. The on-boarding process is equivalent to the first stage of a tender. YPO will require applicants to complete the Government's standard Suitability Questionnaire (SQ). This is to assess whether the applicant is a suitable business to provide services to the public sector. Also, applicants will be required to satisfy additional standards included in the SQ by the DPS operator. These additional standards will be relevant to the services that are the subject of the DPS. Further Competition Each Contract will be the subject of separate procurement process via Further Competition under the relevant Category of the YPO 881 GM DPS. Both procurements will take place at the same time and run to the same timetable. Wider opportunities Once on-boarded, suppliers will be eligible to compete for other public sector contract opportunities offered via the DPS.

Lot Information

Lot 1

Separate further competitions following the same timescale and process for the award of separate contracts for the provision of the Council's Grounds maintenance Services and the Council's Forestry Services including specialist tree services, respectively.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0350ca
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/018977-2022
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Dynamic
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services

CPV Codes

77200000 - Forestry services

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
11 Jul 20223 years ago
Submission Deadline
Not specified
Future Notice Date
1 Dec 2022Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
RUTLAND COUNTY COUNCIL
Contact Name
Paul Large Welland Procurement pp Rutland County Council
Contact Email
plarge@melton.gov.uk
Contact Phone
+44 7769918574

Buyer Location

Locality
OAKHAM
Postcode
LE15 6HP
Post Town
Leicester
Country
England
Major Region (ITL 1)
TLF East Midlands (England)
Basic Region (ITL 2)
TLF2 Leicestershire, Rutland and Northamptonshire
Small Region (ITL 3)
TLF22 Leicestershire CC and Rutland
Delivery Location
TLF22 Leicestershire CC and Rutland
Local Authority
Rutland
Electoral Ward
Oakham South
Westminster Constituency
Rutland and Stamford

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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