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Free School Meal Provision, Food Vouchers

North Ayrshire Council

This public procurement record has 1 release in its history.

Award

18 Jul 2022 at 09:14

Award Notice
Summary of the contracting process

The procurement process for the "Free School Meal Provision, Food Vouchers" tender was conducted by North Ayrshire Council, located in Irvine, UKM93. This tender, classified under goods with the CPV code for food parcels, was initiated under a limited procurement method without prior publication of a call for competition. The award was finalised on 1st July 2022, and the process is now complete. The value of the contract is approximately £600,000. The tender aimed to provide essential food support, highlighting the council's commitment to local welfare and nutrition for schoolchildren.

This tender presents significant opportunities for businesses in the food supply and catering sectors, particularly those that specialise in meal provision and voucher services. Companies like Sodexo Motivation Solutions UK Ltd, which successfully secured the contract, could inspire other businesses to analyse and replicate their service model. With a focus on providing reliable, high-quality service in response to urgent community needs, organisations that can deliver cost-effective and efficient solutions will be well-suited to compete in similar future tenders.

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Notice Information

Notice Title

Free School Meal Provision, Food Vouchers

Notice Description

Free School Meal Provision, Food Vouchers

Procurement Information

Sodexo has fair redemption fees and has not subjected North Ayrshire Council ("NAC") to any price increases since the voucher scheme was implemented back in 2020 despite rising supplier costs across other service areas. Sodexo has proved to be excellent value for money and provided an exemplar service which can be relied upon, particularly at short notice, and given the importance of this service to those entitled. The vouchers provided by Sodexo are only charged to NAC when they are used, and NAC are charged the face value for the voucher. Sodexo then charges a redemption fee per redeemed cost which covers support, invoicing, transaction fees and administration. This fee is a fixed fee per voucher and therefore the cost to NAC is variable based on the volume/amount of vouchers NAC procure and use. This fee has been held at constant prices for several years despite increased supplier costs in other service areas. The bulk of the costs is in the vouchers themselves. Sodexo redemption fees are reasonable and are considerably cheaper and quicker to execute than other available options. Sodexo provides a service which is currently unmatched in terms of competitive pricing.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0352d3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/019499-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

15 - Food, beverages, tobacco and related products

CPV Codes

15897300 - Food parcels

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£600,000 £500K-£1M

Notice Dates

Publication Date
18 Jul 20224 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
1 Jul 20224 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
North Ayrshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
IRVINE
Postcode
KA12 8EE
Postcode Area
Kilmarnock
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM93 North Ayrshire and East Ayrshire
Delivery Location
TLM93 North Ayrshire and East Ayrshire
Local Authority
North Ayrshire
Electoral Ward
Irvine South
Westminster Constituency
Central Ayrshire

Supplier Information

Number of Suppliers
1
Supplier Name

Sodexo Motivation Solutions UK Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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