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Maintenance of Air Conditioning & Air Handling Units

South Lanarkshire Council

This public procurement record has 3 releases in its history.

Award

27 Feb 2023 at 13:05

Award Notice
Tender

22 Sep 2022 at 12:09

Tender Notice
Planning

29 Jul 2022 at 14:00

Planning Notice
Summary of the contracting process

South Lanarkshire Council has awarded a contract to Diamond Air Conditioning Ltd for the maintenance of Air Conditioning & Air Handling Units. The procurement process was completed through an Open Tendering procedure, with the tender published on 22nd September 2022 and closing on 28th October 2022. The contract is valued at £858,206.88 and was signed on 7th February 2023. The procurement aimed to ensure optimum performance of equipment, thermal comfort for staff, and compliance with manufacturers' recommendations.

This contract presents business opportunities for companies providing repair and maintenance services in the air conditioning industry. Suppliers with experience in servicing large-scale projects and possessing necessary accreditations like F-Gas Regulations compliance and quality management systems are well-suited to compete. The contract involves service and maintenance visits, pre-maintenance inspections, remedial works, and 24/7 call-outs. Interested businesses should consider the specific requirements related to F-Gas Regulations and accreditations while preparing their bids.

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Notice Information

Notice Title

Maintenance of Air Conditioning & Air Handling Units

Notice Description

South Lanarkshire Council has a legislative requirement to service and maintain the Air Conditioning (AC) and Air Handling Unit (AHU) installations in their properties to ensure:- - Optimum performance of the equipment is achieved and maintained; - Provision of thermal comfort levels for occupying staff are maintained; and - Maintain equipment as per manufacturers recommendations. Currently South Lanarkshire Council have approximately 231 properties that Housing and Technical Resources are responsible for maintaining (includes various education establishments, roads depots, social work establishments, leisure centres, etc) with Air Conditioning (AC), Air Handling Unit (AHU) installations, common ventilation and heat reclaim installations. In addition, there are 8 continuous air quality monitoring stations within the South Lanarkshire area which require to be maintained to ensure the optimum efficiency of the equipment. Properties maybe added or removed during the contract period. The contract consists of:- - Service and Maintenance visits. - Pre-maintenance inspections, as and when required - prior to any new properties being added. - Remedials - identified during a service visit. - Call outs - 24 hour, 365 days per year. All works and services are required to be carried out in accordance with F-Gas Regulations 2007; REFCOM F-Gas Company Certificate 2009 and Supplementary information, good working practices, AC and AHU equipment manufacturer's recommendations.

Lot Information

Lot 1

South Lanarkshire Council's Procurement Service conducted an Open Tendering procedure via Public Contracts Scotland Tender (PCST). The tender was published on 22 September 2022 with a closing date of 28 October 2022.

Renewal: Contract has an optional extension of up to 36 months subject to satisfactory performance, financial standing and available funding. The contract will be renewed prior to the end of the contract period of the new contract.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-035779
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005677-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50800000 - Miscellaneous repair and maintenance services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£858,206 £500K-£1M

Notice Dates

Publication Date
27 Feb 20233 years ago
Submission Deadline
21 Oct 2022Expired
Future Notice Date
3 Oct 2022Expired
Award Date
7 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
2030

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
South Lanarkshire Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
HAMILTON
Postcode
ML3 0AA
Postcode Area
Motherwell
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM9 Southern Scotland
Small Region (ITL 3)
TLM95 South Lanarkshire
Delivery Location
TLM95 South Lanarkshire
Local Authority
South Lanarkshire
Electoral Ward
Hamilton North and East
Westminster Constituency
Hamilton and Clyde Valley

Supplier Information

Number of Suppliers
1
Supplier Name

diamond air conditioning limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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