Sunderland City Council - Full Property Management for Mechanical and Electrical ITT Stage

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    "id": "ocds-h6vhtk-0359ba-2022-09-19T09:11:16+01:00",
    "date": "2022-09-19T09:11:16+01:00",
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    "tender": {
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        "title": "Sunderland City Council - Full Property Management for Mechanical and Electrical ITT Stage",
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        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
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        "mainProcurementCategory": "services",
        "description": "Knight Frank Promise delivers innovative facilities management services across the UK, Knight Frank Promise provides onsite management for a range of commercial, residential, and mixed-use properties and for both landlords and occupiers. Knight Frank Promise select, provide and manage on-site staff, ensuring highly effective front of house, maintenance, cleaning, security and health & safety, fire, and environmental compliance. For further information, please visit our website: https://www.knightfrank.co.uk/knight-frank-promise Maistro UK Limited (Maistro) is inviting suppliers to complete a Full Property Management of Mechanical and Electrical assets at City Hall, Sunderland Specification 1. Knight Frank Promise has prepared several workflow schedules as listed below. Within these documents it is expected the selected supplier(s) carry out preventative maintenance services as per these schedules. (available at maistro platform) a. APPENDIX 10 - OEM Assets, b. APPENDIX 9 - Water hygiene task and frequency, and c. APPENDIX 5 - Maintenance programme schedule, 2. Please note: Knight Frank Promise has = nominated three (3) suppliers below, against assets listed within APPENDIX 4 - pricing worksheet. The selected supplier(s) will engage and work with the nominated suppliers to manage their account activities in relation to this ITT on behalf of Knight Frank Promise. a. IDS Fire & Security - https://idsfireandsecurity.com/ b. Richmond Fire Engineering - https://www.richmondfire.co.uk/ c. Astral Control Services - https://astral.uk.com/ d. For all other assets selected supplier(s) can choose to self-deliver and/or appoint a specialist preference of their choice. 3. Any contractor must have the ability to use the electronic permit systems E TAP. RAMs must be entered into this system before any works can be completed on-site. 4. Assets are to be maintained as per the SFG20 industry standard for Mechanical and Electrical maintenance. 5. SFG20 certification is to be maintained at the suppliers cost and should be to the current version. To find out more please visit the website: https://www.sfg20.co.uk/list-of-schedules?hsLang=en 6. Assets should not be compromised by the manufacturers maintenance schedules if they differ from SFG20 and assets should not be maintained any less frequently as set-out in the Knight Frank Promise Maintenance programme schedule. 7. It is also required of the supplier(s) to comply with the below ISO standards and certifications a. H&S- ISO 45001 b. Environmental- ISO 14001 c. Security- ISO 27001 d. Safe Contractor Certification",
        "value": {
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                "description": "Knight Frank Promise is looking to appoint a professional Property Management supplier to maintain its assets at City Hall, Sunderland which is the new headquarters of the Sunderland City Council. It is located at the Vaux Site and was completed in November 2021 Please note: Knight Frank Promise, acting as managing agent on behalf of Sunderland City Council, City Hall. Property Management for the Sunderland City Council, City Hall This Invitation to tender seeks suppliers who can provide full Property Management services in conjunction with quality assurance expertise to maintain, operate and manage the full spectrum of building services. The appointed supplier will provide measurable, high-quality, and high-value-added Property Management services. Knight Frank Promise has a number of assets that are coming out of warranty and are in need of planned preventative maintenance. Any entering suppliers must have the knowledge and use of E-Logbooks that allows Knight Frank Promise to track, and monitor completed work on site. Any supplier and its contractors must have the ability to use the electronic permit system E TAP more details of E Tap can be found at the following website; https://www.tap-in.co.uk/ The chosen supplier and its contractors must comply and hold SafeContractor accreditation throughout the duration of the contract term. Specification Further information can be obtained at Maistro platform. the types of equipment to maintain include but are not limited to the list below. *Boilers *Fire Sprinkler System *Dry Riser *Expansion Vessel *Fan Coil Units *Cold Water Booster *Heat Recovery Units *Overdoor Heater *Plate Heat Exchanger *Plumbing Sanitary *Pressurisation Unit *Pumps *Supply/Extract Fan *Trench Heating *Underfloor Heating *Disabled Toilet Alarm *Emergency Lighting *Hand Driers *Internal Lighting *Pest Control *Timeclock Changes *Trace Heating *Calorifier *Expansion Vessels *LTM Hot & Cold *Legionella *Shower *TMV's *Access Control *Auto Doors *Booster Set *BMS *CCTV *Chillers *Drainage *Fire Dampers *Fire Suppression *Fixed Ladders *Handrail *Leak Detection System *Mansafe System *PAT Testing *Smoke Vents *Emergency Lighting *Fire Doors *Water Tank",
                "value": {
                    "amount": 240000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Contract Term We are looking to appoint on a three (3) year basis with an optional (2)year term. The contract terms are issued under the Knight Frank Promise Master Services Agreement and the appointed suppliers(s) will be required to sign up to Knight Frank Promise T&C's."
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                "deliveryLocation": {
                    "description": "Full Property Management Service at Sunderland City Council, on behalf of Knight Frank Promise. The correspondence address of Sunderland City Council is: City Hall, Plater Way, Sunderland, Tyne And Wear, United Kingdom, SR1 3AA"
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                    "description": "Any supplier and its contractors must have the ability to use the electronic permit system E TAP more details of E Tap can be found at the following website; https://www.tap-in.co.uk/ Elogbooks to be kept up to date. The chosen supplier and its contractors must comply and hold SafeContractor accreditation throughout the duration of the contract term. It is also required of the supplier(s) to comply with the below ISO standards and certifications a. H&S- ISO 45001 b. Environmental- ISO 14001 c. Security- ISO 27001 d. Safe Contractor Certification",
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        "reviewDetails": "Submission Date: ITT Launch day (30 days)** - 19th September ITT Site visits - One site visit date will be made available with a duration of 3 hours, this will be provided at the ITT stage ITT Question deadline - 16th October ITT Submission Deadline - 18th October ITT Evaluation - 1st November ITT Shortlisted supplier presentations - TBC BAFO - 14th November Standstill (10 days)** - 24th of November Contract award - 1st December Implementation Period & Internal Comms - 12th December Contract Start Date - 2nd January",
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                "locality": "Newcastle upon Tyne",
                "region": "UKC2",
                "postalCode": "NE1 3BD",
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                "streetAddress": "1A Grow On Building 3 Babbage Way",
                "locality": "Exeter",
                "postalCode": "EX5 2FN",
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