HCC - 09/22 - Dynamic Purchasing System (DPS) for the Provision of Local Bus and School Coach Transport Services

{
    "tag": [
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    "id": "ocds-h6vhtk-03669e-2022-09-07T15:01:45+01:00",
    "date": "2022-09-07T15:01:45+01:00",
    "ocid": "ocds-h6vhtk-03669e",
    "description": "The Council's supply Hertfordshire portal provides an e-Tendering system which is run by In-Tend. To access this procurement opportunity please visit https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home and follow the on-screen guidance. In accordance with Regulation 53 of The Public Contracts Regulations 2015, the Council's procurement documents are available within the e-Tendering system. This procurement process is a two stage process and you will only be invited to tender if you have been successfully admitted to the DPS. If you wish to be considered you must complete and submit a completed Selection Questionnaire by the specified closing date and time. There will be no form of exclusivity or volume that is guaranteed under the resultant DPS and the Council will be entitled to enter into other contracts and arrangements with other suppliers for the provision of any, or all, of the requirements which are the same as, or similar to those specified under the established DPS. If you are experiencing problems In-Tend offer a help section which includes a dedicated UK support desk which can be contacted via email: support@in-tend.com or Telephone: +44 1144070065 for any website/technical questions, Monday to Friday, 8:30-17:30.The Council reserves the right at any time to cease the procurement process and not award the DPS or to award only part of the opportunity described in this notice. If the Council takes up this right, then they will not be responsible for or pay the expenses or losses, which may be incurred by any organisation or tenderer as a result.The Council undertakes to hold confidential any information provided in the proposal submitted, subject to the Council's obligations under the law including the Freedom of Information Act 2000. If the organisation considers that any of the information submitted in the proposal should not be disclosed because of its sensitivity then this should be stated with the reason for considering it sensitive. The Council will then endeavour to consult with the applicant about such sensitive information when considering any request received under the Freedom of Information Act 2000 before replying to such a request.The Council reserves the right to carry out additional financial checks on all organisations bidding for this opportunity at any time during the procurement process. This is to ensure that they continue to meet the Council's requirements and remain financially viable to fulfil the requirements under the DPS. The date stated for requests to participate is the earliest date when the Council can begin to evaluate applications and admit organisations to the DPS. Please note that organisations can apply to join the Council's DPS at any time during its validity if they satisfy the selection criteria and none of the grounds for exclusion apply. So, whilst it is open to any organisation to apply to join the DPS , those organisations who wish to participate in the earliest competitions will be required to submit their online SQ no later than the date stated for requests to participate. If an organisation admitted to the DPS ceases to satisfy the Council's selection requirements it is likely that it may be excluded or suspended from taking part in any competition. If an admitted organisation fails one of the grounds for exclusion during the validity of the DPS the Council may be required to remove the supplier from the DPS. Organisations should be aware that due to the nature of the Services provided, any DPS formed as a result of this procurement process shall be executed as a deed. Organisations should seek independent legal advice on the implications of this prior to submitting their bid, where appropriate.",
    "initiationType": "tender",
    "tender": {
        "id": "HCC2113140",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "HCC - 09/22 - Dynamic Purchasing System (DPS) for the Provision of Local Bus and School Coach Transport Services",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "60000000",
            "description": "Transport services (excl. Waste transport)"
        },
        "mainProcurementCategory": "services",
        "description": "Hertfordshire County Council (the 'Council') invites applications from suitably experienced and competent organisations who wish to pre-qualify onto its Dynamic Purchasing System ('DPS') for the provision of Local Bus and School Coach Transport Services. Further information in regards to this opportunity can be found in II.2.4). Organisations wishing to take part in this project are invited to \"express interest\" which will give access to the full procurement documents in the e-tendering system. Please see VI.3) Additional information for further information. Any questions relating to this procurement must be made via the correspondence area in the e-Tendering system, in accordance with the procurement documents and can be addressed to the main contact as shown in the details above.",
        "value": {
            "amount": 80000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "Category 1",
                "title": "Registered Local Bus Services",
                "description": "Hertfordshire County Council (\"the authority\") is establishing a Dynamic Purchasing System (\"the DPS\") for the provision of Local Bus and School Coach Transport Services.The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (\"the Regulations\"). The authority has published a contract notice in the Official Journal of the European Union and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.Category 1 - Registered Local Bus Services Contracted Home to School Transport Services, used solely for the purpose of transporting students to schools and colleges. Drivers and Passenger Assistants working in this category will be required to undertake an Enhanced-level DBS with barred list check prior to commencement in their role. This must be arranged through the Councils umbrella body. Contact details for the Council DBS Officer will be shared with Operators so that they can make arrangements. The Integrated Transport Unit (ITU) plans and manages transport arrangements to schools, colleges, day services and other destinations on behalf of the Council's Children's Services (\"CS\") & Adult Care Services (\"ACS\") Departments.The Admissions & Transport team in CS provides home to school transport for pupils who meet the criteria set out in the Council's Home to School Transport Policy.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 7th October 2022. Please ensure you allow plenty of time prior to the closing date to do this.If you experience any system problems please contact In-Tend directly on: +44 (0)114 407 0065 If you have any questions relating to service delivery or the tender documents please send these via the correspondence area in In-TendPlease Note: The closing date for this opportunity is 12 noon on the 7th October 2022. The Council will not re-open the DPS until January 2023.During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full details are provided in the tender documents.The estimated total value of the DPS is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. The DPS will be awarded for an initial term of five (5) years, with the option to extend the DPS up to five (5) further years as per the DPS Agreement. TUPE may apply to individual Orders and organisations will be notified of this (if applicable) during any competition.",
                "value": {
                    "amount": 80000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Council will review its options towards the end of the DPS"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
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                "hasOptions": true,
                "options": {
                    "description": "Option to extend for up to a further five (5) years"
                },
                "status": "active"
            },
            {
                "id": "Category 2",
                "title": "Contracted Education Bus, Coach or PCV Minibus Services",
                "description": "Hertfordshire County Council (\"the authority\") is establishing a Dynamic Purchasing System (\"the DPS\") for the provision of Local Bus and School Coach Transport Services.The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (\"the Regulations\"). The authority has published a contract notice in the Official Journal of the European Union and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.Category 2 - Contracted Education Bus, Coach or PCV Minibus ServicesContracted Home to School Transport Services, used solely for the purpose of transporting students to schools and colleges. Drivers and Passenger Assistants working in this category will be required to undertake an Enhanced-level DBS with barred list check prior to commencement in their role. This must be arranged through the Councils umbrella body. Contact details for the Council DBS Officer will be shared with Operators so that they can make arrangements. The Integrated Transport Unit (ITU) plans and manages transport arrangements to schools, colleges, day services and other destinations on behalf of the Council's Children's Services (\"CS\") & Adult Care Services (\"ACS\") Departments.The Admissions & Transport team in CS provides home to school transport for pupils who meet the criteria set out in the Council's Home to School Transport Policy.In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 7th October 2022. Please ensure you allow plenty of time prior to the closing date to do this.If you experience any system problems please contact In-Tend directly on: +44 (0)114 407 0065 If you have any questions relating to service delivery or the tender documents please send these via the correspondence area in In-TendPlease Note: The closing date for this opportunity is 12 noon on the 7th October 2022. The Council will not re-open the DPS until January 2023.During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full details are provided in the tender documents.The estimated total value of the DPS is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. The DPS will be awarded for an initial term of five (5) years, with the option to extend the DPS up to five (5) further years as per the DPS Agreement. TUPE may apply to individual Orders and organisations will be notified of this (if applicable) during any competition.",
                "value": {
                    "amount": 80000000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
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                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The option to extend for up to a further five (5) years"
                },
                "status": "active"
            },
            {
                "id": "Category 3",
                "title": "Demand-Responsive Transport (DRT)",
                "description": "Hertfordshire County Council (\"the authority\") is establishing a Dynamic Purchasing System (\"the DPS\") for the provision of Local Bus and School Coach Transport Services.The DPS will be established and operate in accordance with Regulation 34 of The Public Contracts Regulations 2015 (\"the Regulations\"). The authority has published a contract notice in the Official Journal of the European Union and Potential Suppliers are now invited to express an interest in joining the DPS.Firstly, organisations apply by completing the Council's Supplier Questionnaire (SQ). Organisations which satisfy the pre-determined selection criteria will then be admitted to the DPS. Individual Orders throughout the duration of the DPS will be awarded via competition during the second stage. Organisations admitted to the DPS should note they won't be invited to tender for competition(s) until they have signed the DPS Agreement which will be done electronically via Docusign.Category 3 - Demand-Responsive TransportA form of shared transport for individuals or groups travelling where vehicles alter their journey based on demand without using a fixed route or timetables journeys. These vehicles typically pick-up and drop-off passengers in locations according to passenger's needs. In order to apply organisations must follow the steps laid out below;Step 1 - log in or register at https://in-tendhost.co.uk/supplyhertfordshire/aspx/Home Step 2 - Find the project and click on View DetailsStep 3 - Click on Express InterestStep 4 - If you are intending to bid click 'Opt In' if you aren't intending to bid click 'Opt Out'Step 5 - Download and fully complete all of the relevant documentation and upload your submission by 12 noon on 7th October 2022. Please ensure you allow plenty of time prior to the closing date to do this.If you experience any system problems please contact In-Tend directly on: +44 (0)114 407 0065 If you have any questions relating to service delivery or the tender documents please send these via the correspondence area in In-TendPlease Note: The closing date for this opportunity is 12 noon on the 7th October 2022. The Council will not re-open the DPS until January 2023.During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full details are provided in the tender documents.The estimated total value of the DPS is stated in II.1.5 of this notice and is for the initial term inclusive of the approximate value for extensions. The DPS will be awarded for an initial term of five (5) years, with the option to extend the DPS up to five (5) further years as per the DPS Agreement. TUPE may apply to individual Orders and organisations will be notified of this (if applicable) during any competition.",
                "value": {
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                },
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                "hasOptions": true,
                "options": {
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                "status": "active"
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "techniques": {
            "hasElectronicAuction": true,
            "electronicAuction": {
                "description": "During the DPS Term, the Council intends to use electronic auctions if the Council deems this to be the most appropriate method of Competition. Full guidance on how to complete the electronic auction has been supplied as part of the tender pack"
            }
        },
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            "endDate": "2022-10-07T12:00:00+01:00"
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                "telephone": "+44 01707292463",
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