Notice Information
Notice Title
Horsham District Council - Residential Management
Notice Description
Horsham District Council is seeking tenders for the residential block management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The Council holds a freehold interest in both properties. There is a total of 150 flats consisting of 1, 2 and 3 bedrooms with an ownership mixture of leaseholder occupied and rented, along with a bulk letting to a social housing provider. A local management presence is desirable. Managers should be hands on and communicate regularly with leaseholders, in person, at least once a month. 1.0.2. The Commencement Date for the delivery of the services is scheduled to be on 1st January 2023 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st December 2027 with an option to extend for a further 2 year period until 31st December 2029 subject to performance and the absolute discretion of the Council.
Lot Information
Lot 1
Residential Management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The proposed contract will cover a general residential property management service including:* Inspections regime;* Tenant liaison;* Organisation of service contracts and response maintenance;* Service Charge management;* Coordination of a long-term maintenance plan and reserve fund;* Legal knowledge to process sales and assignments;* Technical knowledge for building reviews; * Good financial and arrears management;* Current knowledge of legislative compliance requirements
Renewal: One option to extend for 24 months up to 31/12/2029.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-036715
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/000045-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
70 - Real estate services
-
- CPV Codes
70000000 - Real estate services
70331000 - Residential property services
Notice Value(s)
- Tender Value
- £300,000 £100K-£500K
- Lots Value
- £300,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- £479,815 £100K-£500K
Notice Dates
- Publication Date
- 3 Jan 20233 years ago
- Submission Deadline
- 18 Oct 2022Expired
- Future Notice Date
- Not specified
- Award Date
- 30 Dec 20223 years ago
- Contract Period
- 1 Jan 2023 - 31 Dec 2027 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HORSHAM DISTRICT COUNCIL
- Contact Name
- Procurement Team
- Contact Email
- procurement@horsham.gov.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- HORSHAM
- Postcode
- RH12 1RL
- Post Town
- Redhill
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ28 West Sussex (North East)
- Delivery Location
- TLJ28 West Sussex (North East)
-
- Local Authority
- Horsham
- Electoral Ward
- Denne
- Westminster Constituency
- Horsham
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-036715-2023-01-03T11:52:27Z",
"date": "2023-01-03T11:52:27Z",
"ocid": "ocds-h6vhtk-036715",
"initiationType": "tender",
"tender": {
"id": "HMDC - 035145",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Horsham District Council - Residential Management",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "70331000",
"description": "Residential property services"
},
"mainProcurementCategory": "services",
"description": "Horsham District Council is seeking tenders for the residential block management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The Council holds a freehold interest in both properties. There is a total of 150 flats consisting of 1, 2 and 3 bedrooms with an ownership mixture of leaseholder occupied and rented, along with a bulk letting to a social housing provider. A local management presence is desirable. Managers should be hands on and communicate regularly with leaseholders, in person, at least once a month. 1.0.2. The Commencement Date for the delivery of the services is scheduled to be on 1st January 2023 at 00:00 hours. The Contract will be awarded for a period of 5 years until 31st December 2027 with an option to extend for a further 2 year period until 31st December 2029 subject to performance and the absolute discretion of the Council.",
"value": {
"amount": 300000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Residential Management of two properties located at The Forum, Horsham and Lintot Square, Southwater, West Sussex. The proposed contract will cover a general residential property management service including:* Inspections regime;* Tenant liaison;* Organisation of service contracts and response maintenance;* Service Charge management;* Coordination of a long-term maintenance plan and reserve fund;* Legal knowledge to process sales and assignments;* Technical knowledge for building reviews; * Good financial and arrears management;* Current knowledge of legislative compliance requirements",
"value": {
"amount": 300000,
"currency": "GBP"
},
"contractPeriod": {
"startDate": "2023-01-01T00:00:00Z",
"endDate": "2027-12-31T23:59:59Z"
},
"hasRenewal": true,
"renewal": {
"description": "One option to extend for 24 months up to 31/12/2029."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Quality",
"type": "quality",
"description": "40%"
},
{
"type": "price",
"description": "60%"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "70000000",
"description": "Real estate services"
}
],
"deliveryAddresses": [
{
"region": "UKJ28"
},
{
"region": "UKJ28"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission",
"written"
],
"submissionMethodDetails": "https://in-tendhost.co.uk/sesharedservices/aspx/Home",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2022-10-18T12:00:00+01:00"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"endDate": "2023-01-16T23:59:59Z"
}
},
"awardPeriod": {
"startDate": "2022-10-18T12:00:00+01:00"
},
"bidOpening": {
"date": "2022-10-18T12:00:00+01:00"
},
"hasRecurrence": false,
"contractTerms": {
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-8763",
"name": "Horsham District Council",
"identifier": {
"legalName": "Horsham District Council"
},
"address": {
"streetAddress": "Parkside, Chart Way",
"locality": "Horsham",
"region": "UKJ28",
"postalCode": "RH12 1RL",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Procurement Team",
"email": "procurement@horsham.gov.uk",
"url": "https://in-tendhost.co.uk/sesharedservices/aspx/Home"
},
"roles": [
"buyer"
],
"details": {
"url": "https://in-tendhost.co.uk/sesharedservices/aspx/Home",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-5068",
"name": "Royal Courts of Justice",
"identifier": {
"legalName": "Royal Courts of Justice"
},
"address": {
"streetAddress": "The Strand",
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-71934",
"name": "Stiles Harold Williams Partnership LLP",
"identifier": {
"legalName": "Stiles Harold Williams Partnership LLP"
},
"address": {
"streetAddress": "Lees House, 21-33 Dyke Road",
"locality": "Brighton",
"region": "UKJ21",
"postalCode": "BN1 3FE",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-8763",
"name": "Horsham District Council"
},
"language": "en",
"awards": [
{
"id": "000045-2023-1",
"relatedLots": [
"1"
],
"title": "Horsham District Council - Residential Management",
"status": "active",
"suppliers": [
{
"id": "GB-FTS-71934",
"name": "Stiles Harold Williams Partnership LLP"
}
]
}
],
"contracts": [
{
"id": "000045-2023-1",
"awardID": "000045-2023-1",
"title": "Horsham District Council - Residential Management",
"status": "active",
"value": {
"amount": 479815,
"currency": "GBP"
},
"dateSigned": "2022-12-30T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 3
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 2
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 0
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 3
}
]
}
}