Notice Information
Notice Title
Election Print Services
Notice Description
Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide election print materials for any election or referendum occurring during the contract period. The materials are to be provided in respect of any election or referendum held within the Portsmouth City Council local authority area. Portsmouth City Council has an electorate of approximately 150,000 across two parliamentary constituencies and 14 City Council wards. The initial contract term will be for 3 years with the possibility of extending the term by a further 4 years to a maximum total term of 7 years in increments to be agreed, subject to the agreement and performance of both parties. The estimated value of the contract is PS250,000 over the initial 3 year period or PS580,000 over the full lifetime of the contract.
Lot Information
Lot 1
Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide election print materials for any election or referendum occurring during the contract period. The following items are included in the invitation: Printing and mailing of polling letters Printing of postal voting packs Printing of ballot papers The materials are to be provided in respect of any election or referendum held within the Portsmouth City Council local authority area. Portsmouth City Council has an electorate of approximately 150,000 across two parliamentary constituencies and 14 City Council wards. The following elections are anticipated in the initial contract period: City Council elections in May 2023 City Council and Police & Crime Commissioner elections in May 2024 UK Parliamentary election by January 2025
Renewal: The initial contract term will be for 3 years with the possibility of extending the term by a further 4 years to a maximum total term of 7 years in increments to be agreed, subject to the agreement and performance of both parties.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-037787
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/029642-2022
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
22 - Printed matter and related products
-
- CPV Codes
22000000 - Printed matter and related products
22800000 - Paper or paperboard registers, account books, binders, forms and other articles of printed stationery
Notice Value(s)
- Tender Value
- £580,000 £500K-£1M
- Lots Value
- £580,000 £500K-£1M
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 20 Oct 20223 years ago
- Submission Deadline
- 23 Nov 2022Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- October 2025 unless extension options are taken up.
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- PORTSMOUTH CITY COUNCIL
- Contact Name
- Procurement Service
- Contact Email
- procurement@portsmouthcc.gov.uk
- Contact Phone
- +44 2392688235
Buyer Location
- Locality
- PORTSMOUTH
- Postcode
- PO1 2AL
- Post Town
- Portsmouth
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ3 Hampshire and Isle of Wight
- Small Region (ITL 3)
- TLJ31 Portsmouth
- Delivery Location
- TLJ31 Portsmouth
-
- Local Authority
- Portsmouth
- Electoral Ward
- Charles Dickens
- Westminster Constituency
- Portsmouth South
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-037787-2022-10-20T16:03:01+01:00",
"date": "2022-10-20T16:03:01+01:00",
"ocid": "ocds-h6vhtk-037787",
"initiationType": "tender",
"tender": {
"id": "P00004752",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Election Print Services",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "22000000",
"description": "Printed matter and related products"
},
"mainProcurementCategory": "goods",
"description": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide election print materials for any election or referendum occurring during the contract period. The materials are to be provided in respect of any election or referendum held within the Portsmouth City Council local authority area. Portsmouth City Council has an electorate of approximately 150,000 across two parliamentary constituencies and 14 City Council wards. The initial contract term will be for 3 years with the possibility of extending the term by a further 4 years to a maximum total term of 7 years in increments to be agreed, subject to the agreement and performance of both parties. The estimated value of the contract is PS250,000 over the initial 3 year period or PS580,000 over the full lifetime of the contract.",
"value": {
"amount": 580000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Portsmouth City Council ('the council') is inviting tenders from suitably qualified suppliers to provide election print materials for any election or referendum occurring during the contract period. The following items are included in the invitation: Printing and mailing of polling letters Printing of postal voting packs Printing of ballot papers The materials are to be provided in respect of any election or referendum held within the Portsmouth City Council local authority area. Portsmouth City Council has an electorate of approximately 150,000 across two parliamentary constituencies and 14 City Council wards. The following elections are anticipated in the initial contract period: City Council elections in May 2023 City Council and Police & Crime Commissioner elections in May 2024 UK Parliamentary election by January 2025",
"value": {
"amount": 580000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 1080
},
"hasRenewal": true,
"renewal": {
"description": "The initial contract term will be for 3 years with the possibility of extending the term by a further 4 years to a maximum total term of 7 years in increments to be agreed, subject to the agreement and performance of both parties."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "active"
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "22800000",
"description": "Paper or paperboard registers, account books, binders, forms and other articles of printed stationery"
}
],
"deliveryAddresses": [
{
"region": "UKJ31"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2022-11-23T14:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2022-11-23T15:00:00Z"
},
"bidOpening": {
"date": "2022-11-23T15:00:00Z"
},
"hasRecurrence": true,
"recurrence": {
"description": "October 2025 unless extension options are taken up."
}
},
"parties": [
{
"id": "GB-FTS-54773",
"name": "Portsmouth City Council",
"identifier": {
"legalName": "Portsmouth City Council",
"noIdentifierRationale": "notOnAnyRegister"
},
"address": {
"streetAddress": "Civic Offices,Guildhall Square",
"locality": "PORTSMOUTH",
"region": "UKJ31",
"postalCode": "PO12AL",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Procurement Service",
"telephone": "+44 2392688235",
"email": "procurement@portsmouthcc.gov.uk",
"url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home"
},
"roles": [
"buyer"
],
"details": {
"url": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"buyerProfile": "https://in-tendhost.co.uk/portsmouthcc/aspx/Home",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "REGIONAL_AUTHORITY",
"description": "Regional or local authority"
},
{
"scheme": "COFOG",
"id": "01",
"description": "General public services"
}
]
}
},
{
"id": "GB-FTS-1579",
"name": "The High Court of Justice",
"identifier": {
"legalName": "The High Court of Justice"
},
"address": {
"streetAddress": "The Strand",
"locality": "London",
"postalCode": "WC2A 2LL",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 2079476000"
},
"roles": [
"reviewBody"
],
"details": {
"url": "https://justice.gov.uk/"
}
}
],
"buyer": {
"id": "GB-FTS-54773",
"name": "Portsmouth City Council"
},
"language": "en"
}