Notice Information
Notice Title
22-55 Student Records System
Notice Description
The University uses Tribal Education Ltd for its student record platform - including providing the infrastructure (servers, networks, licences etc.). This is a contract renewal with Tribal Education Ltd for the integrated solution.
Lot Information
Lot 1
We are implementing a contract renewal for our Student Record System, infrastructure and associated software. This facility is provided by Tribal Education Ltd. The Student Record System and infrastructure is a critical business system and is technically vital in delivering the University's core business of teaching, learning, and assessment. Additional information: Contract awarded for 4 year plus optional 12 month extension
Procurement Information
Context: We are implementing a contract renewal for our Student Record System, infrastructure and associated software. This facility is provided by Tribal Education Ltd. The Student Record System and infrastructure is a critical business system and is technically vital in delivering the University's core business of teaching, learning, and assessment. Rationale for award: University-specific implementation: The University operates specific and unique business processes that are in the medium-term reliant on the operation of SITS due to its customisable nature. There are currently no other vendors offering a technical software solution that would support the University's unique processes without major upheaval and significant investment to the University, Processes, operating activities, staff and Students. The system is critical to the University's relationship with students; and any change will have considerable impact on the student experience. The University is going through a period of significant change at the current time, any further changes to systems and software whilst there are other uncertainties, would not be prudent at the present time especially as the University's priority is to ensure a reasonable level of stability for users across the board. System integrations: SITS integrates with a variety of key other systems that ensure operation of the organisation's business critical activities. Any change to the SITS provision will also impact the interoperability with other existing solutions. These complex integrations cover a range of service areas - such integrations would need entirely reconfiguring to avoid University operations ceasing and impacting on staff and the student experience. Integration failures will result in significant disruption to operations, and will directly impact the University's key stakeholders (both students and staffs) through a loss of service. Staffing skills and knowledge: The University has hundreds of active SITS users who, over a long period of time, have acquired extensive knowledge, skills, and expertise in its use. There is a considerable cost and risk implication of retraining staff in order to avoid significant disruption to business operations. Maintaining University operations: The migration to a new student record system is one of the most significant IT projects any university can undertake, and as such the timeline for doing so is envisaged as being a minimum of 3 years (from planning to implementation), the project will also involve considerable investment of human and financial resource. Given this, the cost of change and resource intensive complexity for the significantly embedded system would outweigh the service benefits and cost advantage of implementing a new solution at the present time.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-037f15
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/031193-2022
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Award procedure without prior publication of a call for competition
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48100000 - Industry specific software package
48600000 - Database and operating software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £5,030,165 £1M-£10M
Notice Dates
- Publication Date
- 4 Nov 20223 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 3 Nov 20223 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF WOLVERHAMPTON ENTERPRISE LIMITED
- Contact Name
- Not specified
- Contact Email
- procurement@wlv.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WOLVERHAMPTON
- Postcode
- WV1 1LY
- Post Town
- Wolverhampton
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG39 Wolverhampton
- Delivery Location
- TLG West Midlands (England)
-
- Local Authority
- Wolverhampton
- Electoral Ward
- St Peters
- Westminster Constituency
- Wolverhampton West
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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