Award

01988 Maintenance of Building Energy Management Systems

SCOTTISH PRISON SERVICE

This public procurement record has 4 releases in its history.

Award

18 May 2023 at 08:18

TenderUpdate

19 Jan 2023 at 11:56

Tender

12 Dec 2022 at 15:22

Planning

22 Nov 2022 at 10:09

Summary of the contracting process

The Scottish Prison Service is procuring maintenance services for Building Energy Management Systems (BEMS). The contract aims to ensure the operational efficiency of BEMS across 17 establishments, with an initial 3-year term and potential 3-year extension. The procurement stage is "cancelled," and the contract value is £354,681.60. The buyer is using an open procedure for this service procurement.

This tender provides an opportunity for businesses specializing in energy-management services to compete. Suitable businesses would need expertise in IT capabilities, planned maintenance activities, and certification services. The contract involves delivering services in line with British Standards and statutory regulations. With a focus on energy consumption reduction, the winning supplier must enhance control and monitoring systems effectively to maintain the SPS Carbon Management Strategy goals.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

01988 Maintenance of Building Energy Management Systems

Notice Description

The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.

Lot Information

Lot 1

The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services. The service will be delivered in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. The Contract will also support the aims of the SPS Carbon Management Strategy by helping to reduce energy consumption through effective control, metering and monitoring of energy utilising systems such as heating, hot water and air handling. There are currently 12 directly managed prisons, 2 community custody units, a college (SPSC), a combined central store and national training facility (Fauldhouse), and an administrative headquarters (One Lochside Avenue, Edinburgh). In total 17 Establishments (the addresses and locations are provided in Schedule B). There may also be the inclusion or removal of sites within the Contract Term based on the development of the Purchaser's Estate (e.g. HMP Highland replacing HMP Inverness; HMP Stirling replacing HMP & YOI Cornton Vale; HMP Glasgow replacing HMP Barlinnie and the addition of HMP Kilmarnock). The Supplier shall ensure the same level of Service is provided to these sites. The SPS BEMS has Trend 963 and IQVision on its own network. Each Establishment manages its own system and is responsible for local performance. There is a master station located at headquarters. This master can monitor, review or adjust settings for all Establishments. Only HMP Grampian has a Remote Connectivity through an external dial-in facility, this facility allows viewing only. The length of contract is an initial 3 years plus an optional 3 year extension period.

Renewal: Up to 3 years extension period

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-038735
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014127-2023
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services


CPV Codes

71314200 - Energy-management services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£354,681 £100K-£500K

Notice Dates

Publication Date
18 May 20232 years ago
Submission Deadline
26 Jan 2023Expired
Future Notice Date
9 Dec 2022Expired
Award Date
30 Apr 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
SCOTTISH PRISON SERVICE
Contact Name
Alan McConnach
Contact Email
alan.mcconnach@prisons.gov.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9DJ
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh West

Supplier Information

Number of Suppliers
1
Supplier Name

ENTERPRISE CONTROLS ENGINEERS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-038735-2023-05-18T09:18:41+01:00",
    "date": "2023-05-18T09:18:41+01:00",
    "ocid": "ocds-h6vhtk-038735",
    "description": "The supplier shall be accredited as a Trend Technology Centre. (Technology Partner) Employers Liability is 5 million pounds Public liability is 1 million pounds (SC Ref:732473)",
    "initiationType": "tender",
    "tender": {
        "id": "01988",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "01988 Maintenance of Building Energy Management Systems",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "71314200",
            "description": "Energy-management services"
        },
        "mainProcurementCategory": "services",
        "description": "The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services.",
        "lots": [
            {
                "id": "1",
                "description": "The SPS has a wide range of Building Energy Management Systems (BEMS) throughout its estate which require to be fully operational at all times. The Contract shall support this requirement by providing IT capability, specialist support to site engineers, safe and suitable planned maintenance activities, inspection, test, certification and reactive maintenance services. The service will be delivered in line with British Standards, statutory regulations, manufacturer's instructions and the operational requirements of each Establishment. The Contract will also support the aims of the SPS Carbon Management Strategy by helping to reduce energy consumption through effective control, metering and monitoring of energy utilising systems such as heating, hot water and air handling. There are currently 12 directly managed prisons, 2 community custody units, a college (SPSC), a combined central store and national training facility (Fauldhouse), and an administrative headquarters (One Lochside Avenue, Edinburgh). In total 17 Establishments (the addresses and locations are provided in Schedule B). There may also be the inclusion or removal of sites within the Contract Term based on the development of the Purchaser's Estate (e.g. HMP Highland replacing HMP Inverness; HMP Stirling replacing HMP & YOI Cornton Vale; HMP Glasgow replacing HMP Barlinnie and the addition of HMP Kilmarnock). The Supplier shall ensure the same level of Service is provided to these sites. The SPS BEMS has Trend 963 and IQVision on its own network. Each Establishment manages its own system and is responsible for local performance. There is a master station located at headquarters. This master can monitor, review or adjust settings for all Establishments. Only HMP Grampian has a Remote Connectivity through an external dial-in facility, this facility allows viewing only. The length of contract is an initial 3 years plus an optional 3 year extension period.",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Technical",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Up to 3 years extension period"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    },
                    {
                        "region": "UKM"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "communication": {
            "futureNoticeDate": "2022-12-09T00:00:00Z"
        },
        "coveredBy": [
            "GPA"
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publictendersscotland.publiccontractsscotland.gov.uk/",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "tenderPeriod": {
            "endDate": "2023-01-26T14:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-01-26T14:00:00Z"
        },
        "bidOpening": {
            "date": "2023-01-26T14:00:00Z"
        },
        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "date": "2023-01-26T14:00:00Z"
                        },
                        "newValue": {
                            "date": "2023-02-02T14:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.2",
                            "label": "Time limit"
                        }
                    },
                    {
                        "oldValue": {
                            "date": "2023-01-26T14:00:00Z"
                        },
                        "newValue": {
                            "date": "2023-02-02T14:00:00Z"
                        },
                        "where": {
                            "section": "IV.2.7",
                            "label": "Conditions for opening of tenders"
                        }
                    }
                ],
                "description": "Due to the level of clarifications SPS has extended the deadline"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-68977",
            "name": "Scottish Prison Service",
            "identifier": {
                "legalName": "Scottish Prison Service"
            },
            "address": {
                "streetAddress": "One Lochside, 1 Lochside Avenue",
                "locality": "Edinburgh",
                "region": "UKM",
                "postalCode": "EH12 9DJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan McConnach",
                "email": "alan.mcconnach@prisons.gov.scot",
                "url": "http://www.publictendersscotland.publiccontractsscotland.gov.uk/"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.sps.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00384",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "MINISTRY",
                        "description": "Ministry or any other national or federal authority, including their regional or local subdivisions"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "03",
                        "description": "Public order and safety"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-15557",
            "name": "Edinburgh Sheriff Court",
            "identifier": {
                "legalName": "Edinburgh Sheriff Court"
            },
            "address": {
                "streetAddress": "27 Chambers Street",
                "locality": "EDINBURGH",
                "postalCode": "EH1 1LB",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "http://www.scotcourts.gov.uk/the-courts/sheriff-court/find-a-court"
            }
        },
        {
            "id": "GB-FTS-80153",
            "name": "Enterprise controls engineers ltd",
            "identifier": {
                "legalName": "Enterprise controls engineers ltd"
            },
            "address": {
                "streetAddress": "739 South Street, Barclay Curle Place",
                "locality": "Glasgow",
                "region": "UK",
                "postalCode": "G14 0BX",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-68977",
        "name": "Scottish Prison Service"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000716600"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "014127-2023-01988-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-80153",
                    "name": "Enterprise controls engineers ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "014127-2023-01988-1",
            "awardID": "014127-2023-01988-1",
            "status": "active",
            "value": {
                "amount": 354681.6,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 7
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 7
            }
        ]
    }
}