Award

E-Sourcing and Contract Management Solution

KENT COUNTY COUNCIL

This public procurement record has 1 release in its history.

Award

23 Nov 2022 at 14:32

Award Notice
Summary of the contracting process

The Kent County Council (KCC) has recently completed the procurement process for an E-Sourcing and Contract Management Solution. This project focuses on the setting-up and re-procurement of an eProcurement and contract management system. KCC is a regional authority responsible for more than 300 public services in Kent, including education, transport, and social services. The procurement method used was a limited tender, awarded to TET Limited. The contract value is £16,916,760, signed on 26th September 2022, with an initial term of 2 years and an option for a further 12 months.

This tender presents an opportunity for businesses in the goods procurement sector, especially those providing procurement software packages. Businesses that can offer innovative eProcurement solutions aligned with UK procurement regulations and principles would be well-suited to compete. With the contract awarded to TET Limited, an SME, there is potential for similar-sized enterprises to engage in future procurement opportunities. The project aims at enhancing effectiveness, audit, and reporting in KCC's contract management processes through a reliable electronic system, underpinning the council's vision of delivering better outcomes for Kent's residents, communities, and businesses.

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Notice Information

Notice Title

E-Sourcing and Contract Management Solution

Notice Description

In accordance with Public Contract Regulations (PCR) 2015 and subsequent Procurement Policy Notes, E-Procurement has been made mandatory for public sector bodies. Communications must be fully electronic for all contracting authorities with an audit trail. eProcurement solutions automate and streamline the procurement process, which is beneficial to both KCC as a buying entity and supplying entities. Contract management in KCC is supported by the electronic contract management solution to aid in effectiveness, audit and reporting. The project is about setting-up and re-procurement of an E-Procurement and Contract Management system for use in KCC.

Lot Information

Lot 1

In accordance with Public Contract Regulations (PCR) 2015 and subsequent Procurement Policy Notes, E-Procurement has been made mandatory for public sector bodies. Communications must be fully electronic for all contracting authorities with an audit trail. eProcurement solutions automate and streamline the procurement process, which is beneficial to both KCC as a buying entity and supplying entities. Contract management in KCC is supported by the electronic contract management solution to aid in effectiveness, audit and reporting. The project is about setting-up and re-procurement of an E-Procurement and Contract Management system for use in KCC. KCC is responsible for providing more than 300 public services such as education, transport, strategic planning, social services, public safety, and waste disposal. The organisation spends a sizeable amount of its budget purchasing various of good and services to meet its responsibilities. To meet these responsibilities, it is key to a have a reliable, useful eProcurement system that allows KCC to procure goods, services and works by following a uniform, systematic, efficient and cost-effective procedure in accordance with all relevant rules and regulations. The principle in public buying is to carry out procurements to a specified quality at the most competitive price in a fair and transparent way, which is embedded in UK Law when spending public money. The eProcurement system must adhere to these principles without fail and ensure the users of system - both buyers and suppliers - are aligned in this. This is aligned with KCC's strategic vision that aims at "improving lives by ensuring that every pound spent in Kent is delivering better outcomes for Kent's residents, communities, and businesses."

Options: Contract has been awarded for 2 year with 1 option of 12 months

Procurement Information

Under PCR2015-Call-off Contract on the NHS SBS Framework for Digital Workplace Solutions (reference SBS/19/AB/WAB/9411)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0387bb
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033249-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48490000 - Procurement software package

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£16,916,760 £10M-£100M

Notice Dates

Publication Date
23 Nov 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
25 Sep 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
KENT COUNTY COUNCIL
Contact Name
Muhsin Yakut
Contact Email
muhsin.yakut@kent.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
MAIDSTONE
Postcode
ME14 1XX
Post Town
Rochester
Country
England
Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ45 Mid Kent
Delivery Location
TLJ South East (England)
Local Authority
Maidstone
Electoral Ward
Penenden Heath
Westminster Constituency
Maidstone and Malling

Supplier Information

Number of Suppliers
1
Supplier Name

TET

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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