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Direct Award for the Purchase of Ex-Hire Vehicles and Plant

SWISCo Limited

This public procurement record has 1 release in its history.

Award

28 Nov 2022 at 18:29

Award Notice
Summary of the contracting process

SWISCo Ltd, a regional authority entity owned by Torbay Council, has completed a procurement process for the direct award of the purchase of 46 vehicles and plant items currently being hired. The procurement, classified under goods, involved negotiating with multiple suppliers without publishing a contract notice. The procurement was necessary due to reliability issues of the inherited fleet, leading to significant hire costs. Suppliers, including Days Rental Ltd, Eagle Plant, Glenspray Motors Ltd, Mason Kings, MHF (UK) Ltd, Riverside Truck Rental Ltd, and Refuse Vehicle Solutions Ltd, are involved in the active award stage.

This tender presents an opportunity for businesses skilled in providing second-hand goods vehicles and plant items to compete for supplying 46 operational vehicles to SWISCo Ltd. Small and medium-sized enterprises (SMEs) such as Days Rental Ltd, Eagle Plant, Glenspray Motors Ltd, Mason Kings, MHF (UK) Ltd, Riverside Truck Rental Ltd, and Refuse Vehicle Solutions Ltd have successfully secured contracts in this procurement. Businesses with expertise in the second-hand transport vehicles market and a focus on reliability and cost-saving solutions can potentially benefit from similar future procurement opportunities facilitated by SWISCo Ltd.

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Notice Information

Notice Title

Direct Award for the Purchase of Ex-Hire Vehicles and Plant

Notice Description

SWISCo Ltd, a wholly owned company of Torbay Council, is proposing to purchase of 46 vehicles and plant which are currently being hired.

Lot Information

Lot 1

The purpose of this notice is to inform the market that SWISCo Ltd (a wholly owned company of Torbay Council) is intending on purchasing 46 operational vehicles and heavy plant items that are currently being hired.

Procurement Information

SWISCo Ltd inherited an ageing fleet from its predecessor TOR2, which has resulted in reliability issues affecting operational performance. Subsequently this has also proven to be a heavy cost burden to SWISCo due to the need to hire vehicles to replace those that have broken down. SWISCo have the opportunity to purchase 46 operational vehicles and heavy plant items that are currently being hired, to achieve an immediate hire-cost saving and realise savings against the purchase price of new or second-hand vehicles. The sale price for each vehicle has been negotiated with the supplier on an individual basis and is not linked to any requirement for SWISCo to purchase more than one vehicle from the supplier. In view of this each vehicle purchase or purchase of multiple vehicles of the same type when viewed as individual supply contracts are below the regulated procurement threshold for supplies. In issuing this VEAT notice SWISCo has taken into consideration that due to the intention to purchase all of the vehicles within the same timeframe and to make multiple purchases from each of the suppliers the total spend across all 46 vehicles is above the regulated procurement threshold. The technical reasons for purchasing from the named suppliers are: 1. The hire vehicles and plant are currently being used by SWISCo, the purchases will not result in any reduction in operational performance due to there being no lead times. 2. The condition and operational history are also known to SWISCo, which reduces the risk when purchasing second-hand vehicles and plant. 3. In purchasing these vehicles and plant items directly from the hire companies, SWISCo Ltd have been quoted competitive prices which have been verified through extensive market research of equivalent vehicles for sale on both a new and used basis.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0388f2
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/033714-2022
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

16 - Agricultural machinery

34 - Transport equipment and auxiliary products to transportation

CPV Codes

16720000 - Used tractors

34115300 - Second-hand transport vehicles

34137000 - Second-hand goods vehicles

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£1,645,400 £1M-£10M

Notice Dates

Publication Date
28 Nov 20223 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
22 Nov 20223 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
SWISCo Limited
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
PAIGNTON
Postcode
TQ4 7QR
Postcode Area
Torquay
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK4 Devon
Small Region (ITL 3)
TLK42 Torbay
Delivery Location
TLK42 Torbay
Local Authority
Torbay
Electoral Ward
Collaton St Mary
Westminster Constituency
South Devon

Supplier Information

Number of Suppliers
7
Supplier Names

Days Rental Ltd

Eagle Plant (Wessex Eagle Ltd)

Glenspray Motors Ltd

MHF (UK) Ltd

Mason Kings

Refuse Vehicle Solutions Ltd

Riverside Truck Rental Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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