Award

3302/JS - Dental Phantom Head Patient Simulators

UNIVERSITY OF SHEFFIELD

This public procurement record has 2 releases in its history.

Award

24 Mar 2023 at 13:51

Tender

02 Dec 2022 at 11:58

Summary of the contracting process

The University of Sheffield, on behalf of the School of Clinical Dentistry, has completed a contract award for the supply, installation, commissioning, training, and maintenance of 'Dental Phantom Head Patient Simulators'. This procurement falls under the goods category and aims to replace aging simulators integral to the teaching space. The procurement method was an open procedure, with the main focus being to purchase 56 'Phantom Head Patient Simulators' as part of a 2023 refurbishment project. The award was granted to Sirona Dental Systems GmbH, a company based in Germany.

This tender provides business opportunities for suppliers in the dental instruments and devices industry. Companies capable of supplying, installing, and maintaining complex medical equipment would be well-suited for this tender. The University of Sheffield has outlined specific requirements for the simulators, including associated accessories and support services. The procurement process, although cancelled, showcases the importance of robust teaching facilities and the need to replace essential equipment for educational purposes.

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Notice Title

3302/JS - Dental Phantom Head Patient Simulators

Notice Description

The University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'. Scope of Requirement: The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching. This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula. The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week. They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain. The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement. As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award). As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE). The CSLE is currently divided into two rooms (one large room and one small room). This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.

Lot Information

Lot 1

The University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'. Scope of Requirement: The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching. This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula. The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week. They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain. The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement. As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award). As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE). The CSLE is currently divided into two rooms (one large room and one small room). This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.

Options: The 18 month initial contract duration is based on placing a purchase order in February 2023 and the equipment having a 12 month warranty from the date of installation (Late July-late August 2023). Should it be determined that extended warranty and/or annual support and maintenance is available then the contract may be renewed for additional years.

Renewal: The 18 month initial contract duration is based on placing a purchase order in February 2023 and the equipment having a 12 month warranty from the date of installation (Late July-late August 2023). Should it be determined that extended warranty and/or annual support and maintenance is available then the contract may be renewed for additional years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-038a24
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/008663-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

33 - Medical equipments, pharmaceuticals and personal care products


CPV Codes

33130000 - Dental and subspecialty instruments and devices

33192400 - Dental workstations

Notice Value(s)

Tender Value
£600,000 £500K-£1M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£598,000 £500K-£1M

Notice Dates

Publication Date
24 Mar 20232 years ago
Submission Deadline
9 Jan 2023Expired
Future Notice Date
Not specified
Award Date
23 Feb 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
UNIVERSITY OF SHEFFIELD
Contact Name
Jamie Shaw
Contact Email
jamie.shaw@sheffield.ac.uk
Contact Phone
+44 1142221516

Buyer Location

Locality
SHEFFIELD
Postcode
S10 2TN
Post Town
Sheffield
Country
England

Major Region (ITL 1)
TLE Yorkshire and The Humber
Basic Region (ITL 2)
TLE3 South Yorkshire
Small Region (ITL 3)
TLE32 Sheffield
Delivery Location
TLE32 Sheffield

Local Authority
Sheffield
Electoral Ward
Broomhill and Sharrow Vale
Westminster Constituency
Sheffield Central

Supplier Information

Number of Suppliers
1
Supplier Name

SIRONA DENTAL SYSTEMS

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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