Notice Information
Notice Title
3302/JS - Dental Phantom Head Patient Simulators
Notice Description
The University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'. Scope of Requirement: The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching. This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula. The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week. They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain. The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement. As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award). As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE). The CSLE is currently divided into two rooms (one large room and one small room). This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.
Lot Information
Lot 1
The University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'. Scope of Requirement: The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching. This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula. The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week. They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain. The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement. As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award). As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE). The CSLE is currently divided into two rooms (one large room and one small room). This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.
Options: The 18 month initial contract duration is based on placing a purchase order in February 2023 and the equipment having a 12 month warranty from the date of installation (Late July-late August 2023). Should it be determined that extended warranty and/or annual support and maintenance is available then the contract may be renewed for additional years.
Renewal: The 18 month initial contract duration is based on placing a purchase order in February 2023 and the equipment having a 12 month warranty from the date of installation (Late July-late August 2023). Should it be determined that extended warranty and/or annual support and maintenance is available then the contract may be renewed for additional years.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-038a24
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/008663-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
33 - Medical equipments, pharmaceuticals and personal care products
-
- CPV Codes
33130000 - Dental and subspecialty instruments and devices
33192400 - Dental workstations
Notice Value(s)
- Tender Value
- £600,000 £500K-£1M
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £598,000 £500K-£1M
Notice Dates
- Publication Date
- 24 Mar 20232 years ago
- Submission Deadline
- 9 Jan 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 23 Feb 20233 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- UNIVERSITY OF SHEFFIELD
- Contact Name
- Jamie Shaw
- Contact Email
- jamie.shaw@sheffield.ac.uk
- Contact Phone
- +44 1142221516
Buyer Location
- Locality
- SHEFFIELD
- Postcode
- S10 2TN
- Post Town
- Sheffield
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE3 South Yorkshire
- Small Region (ITL 3)
- TLE32 Sheffield
- Delivery Location
- TLE32 Sheffield
-
- Local Authority
- Sheffield
- Electoral Ward
- Broomhill and Sharrow Vale
- Westminster Constituency
- Sheffield Central
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-038a24-2023-03-24T13:51:15Z",
"date": "2023-03-24T13:51:15Z",
"ocid": "ocds-h6vhtk-038a24",
"initiationType": "tender",
"tender": {
"id": "3302/JS",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "3302/JS - Dental Phantom Head Patient Simulators",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "33192400",
"description": "Dental workstations"
},
"mainProcurementCategory": "goods",
"description": "The University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'. Scope of Requirement: The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching. This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula. The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week. They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain. The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement. As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award). As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE). The CSLE is currently divided into two rooms (one large room and one small room). This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.",
"value": {
"amount": 600000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "The University of Sheffield has tendered on behalf of the School of Clinical Dentistry for the supply, installation, commissioning, training and maintenance of 'Dental Phantom Head Patient Simulators'. Scope of Requirement: The Phantom Heads suite within the School of Clinical Dentistry at the University of Sheffield is an essential and heavily used teaching facility. The facility is used by students across all clinical programmes at both Undergraduate and Post Graduate level and is an essential facility for simulated teaching. This facility is used for learning and teaching of all dental operative procedures that are standard in dental undergraduate and postgraduate educational curricula. The 'Phantom Head Patient Simulators' are in full operation constantly, every day of the year (excluding weekends and public holidays and a two-week period in August for servicing/maintenance) and are used for approximately 28 - 35 hours per week. They are used by multiple cohorts of students, across multiple programmes, and as such they must be very robust and easy to maintain. The existing 'Phantom Heads Patient Simulators' themselves are now 17 years old and in need of replacement. As the 'Phantom Head Patient Simulators' are integral (fixed) to the fabric of the teaching space, and not mobile, the removal and replacement of the 'Phantom Head Patient Simulators' requires associated estates work (which will be tendered for separately and is not included in this contract award). As part of the 2023 refurbishment the School of Clinical Dentistry at the University of Sheffield is purchasing 56 x 'Phantom Head Patient Simulators' (including 2 x tutor/demonstrator units), associated accessories and benching and cabinetry, plus the installation/commissioning and annual support and maintenance as part of the refurbishment of our Clinical Skills Learning Environment (CSLE). The CSLE is currently divided into two rooms (one large room and one small room). This specification describes the requirements for the 'Phantom Head Patient Simulator' units that will form part of the CSLE refurbishment planned for summer 2023. A complete refurbishment of the facility that is shared over two teaching rooms - one large room and one small room on the second floor.",
"contractPeriod": {
"durationInDays": 540
},
"hasRenewal": true,
"renewal": {
"description": "The 18 month initial contract duration is based on placing a purchase order in February 2023 and the equipment having a 12 month warranty from the date of installation (Late July-late August 2023). Should it be determined that extended warranty and/or annual support and maintenance is available then the contract may be renewed for additional years."
},
"submissionTerms": {
"variantPolicy": "allowed"
},
"hasOptions": false,
"options": {
"description": "The 18 month initial contract duration is based on placing a purchase order in February 2023 and the equipment having a 12 month warranty from the date of installation (Late July-late August 2023). Should it be determined that extended warranty and/or annual support and maintenance is available then the contract may be renewed for additional years."
},
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Technical Requirements, delivery, installation/commissioning/acceptance testing, training, equipment service and maintenance, warranty and sustainability",
"type": "quality",
"description": "80"
},
{
"type": "price",
"description": "20"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "33130000",
"description": "Dental and subspecialty instruments and devices"
}
],
"deliveryAddresses": [
{
"region": "UKE32"
},
{
"region": "UKE32"
}
],
"deliveryLocation": {
"description": "School of Clinical Dentistry, The University of Sheffield, 2nd Floor, Claremont Crescent, Sheffield, S10 2TA"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.in-tendhost.co.uk/sheffield",
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-01-09T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 120
}
},
"awardPeriod": {
"startDate": "2023-01-09T12:45:00Z"
},
"bidOpening": {
"date": "2023-01-09T12:45:00Z"
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-UKPRN-10007157",
"name": "UNIVERSITY OF SHEFFIELD",
"identifier": {
"legalName": "UNIVERSITY OF SHEFFIELD",
"id": "10007157",
"scheme": "GB-UKPRN"
},
"address": {
"streetAddress": "THE UNIVERSITY OF SHEFFIELD,WESTERN BANK",
"locality": "SHEFFIELD",
"region": "UKE32",
"postalCode": "S102TN",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Jamie Shaw",
"telephone": "+44 1142221516",
"email": "jamie.shaw@sheffield.ac.uk",
"url": "http://www.in-tendhost.co.uk/sheffield"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.sheffield.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
],
"buyerProfile": "http://www.in-tendhost.co.uk/sheffield"
}
},
{
"id": "GB-FTS-63944",
"name": "The High Court of England, Wales and Northern Ireland",
"identifier": {
"legalName": "The High Court of England, Wales and Northern Ireland"
},
"address": {
"locality": "London",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-78358",
"name": "Sirona Dental Systems GmbH",
"identifier": {
"legalName": "Sirona Dental Systems GmbH",
"id": "HRB 24948",
"schemeEntered": "Company Register, Germany"
},
"address": {
"streetAddress": "Fabrikstrasse 31",
"locality": "Bensheim 64625",
"region": "DE715",
"countryName": "Germany"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
}
],
"buyer": {
"id": "GB-UKPRN-10007157",
"name": "UNIVERSITY OF SHEFFIELD"
},
"language": "en",
"awards": [
{
"id": "008663-2023-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-78358",
"name": "Sirona Dental Systems GmbH"
}
]
}
],
"contracts": [
{
"id": "008663-2023-1",
"awardID": "008663-2023-1",
"status": "active",
"value": {
"amount": 598000,
"currency": "GBP"
},
"dateSigned": "2023-02-23T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 4
}
]
}
}