Decorating Materials, Cyclical Decoration & Tenant Options Vouchers

{
    "tag": [
        "compiled"
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    "id": "ocds-h6vhtk-038a82-2023-05-19T10:05:00+01:00",
    "date": "2023-05-19T10:05:00+01:00",
    "ocid": "ocds-h6vhtk-038a82",
    "description": "The call-off contracts to be awarded pursuant to the framework agreements that have been entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice and each lot is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime . This framework has been procured by Efficiency East Midlands Ltd (EEM Ltd) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as authorised users: 1) Any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk . 2) Any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) based within England and Wales which owns and/ or maintains/manages housing stock in one or more geographic area in which it operates and/or is an NHS Trust (which includes acute trusts, mental health trusts, care service trusts and ambulance trusts) or an organisation, police authority, fire authority, ambulance trust, university, higher/further education college, school or academy or other public sector organisation. Further details regarding the authorised users of this framework can be found within the tender documents.",
    "initiationType": "tender",
    "tender": {
        "id": "EEM0005",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Decorating Materials, Cyclical Decoration & Tenant Options Vouchers",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45451000",
            "description": "Decoration work"
        },
        "mainProcurementCategory": "works",
        "description": "Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector. Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits. EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to over 300 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities. EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership. This Framework will be available to all members from other consortia but managed by the EEM Team. EEM are awarding a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors. The Framework is split into the following workstream Lots: * Lot 1 - Delivery and Counter Collection * Lot 2 - Cyclical Interior and Exterior Decoration * Lot 3 - Tenant Options Voucher Scheme Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to: * Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes * Primers and Undercoats * Fire retardant paints, Mould resisting paints and other technical paints * Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks. * Decorating tools and sundries Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to: * Removing all blistered or defective coatings * Rubbing down & Washing down * Priming surfaces of various material types * Applying multiple coats of different types of paint * Removing and replacing glazing putty * Sealing & Caulking * Applying Varnish systems * Washing down with liquid soaps & Fungicidal washes * Making Good open holes and defects Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.",
        "value": {
            "amount": 40000000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Delivery & Counter Collection",
                "description": "Lot 1 has been created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to: * Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes * Primers and Undercoats * Fire retardant paints, Mould resisting paints and other technical paints * Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks. * Decorating tools and sundries",
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality Assessment",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "Pricing",
                            "type": "cost",
                            "description": "60"
                        }
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                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
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                "submissionTerms": {
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                "hasOptions": true,
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                    "description": "Contracts may extend for up to five years beyond the life of the Framework"
                }
            },
            {
                "id": "2",
                "title": "Cyclical Interior & Exterior Decoration",
                "description": "Lot 2 has been created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to: * Removing all blistered or defective coatings * Rubbing down & Washing down * Priming surfaces of various material types * Applying multiple coats of different types of paint * Removing and replacing glazing putty * Sealing & Caulking * Applying Varnish systems * Washing down with liquid soaps & Fungicidal washes * Making Good open holes and defects",
                "status": "cancelled",
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                    "criteria": [
                        {
                            "name": "Quality Assessment",
                            "type": "quality",
                            "description": "40"
                        },
                        {
                            "name": "External Decoration",
                            "type": "cost",
                            "description": "25"
                        },
                        {
                            "name": "Internal Decoration",
                            "type": "cost",
                            "description": "25"
                        },
                        {
                            "name": "Scenario",
                            "type": "cost",
                            "description": "10"
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                    "description": "This Framework may extend for a duration of up to five years beyond expiry of the four year term"
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            },
            {
                "id": "3",
                "title": "Tenant Options Voucher Scheme",
                "description": "Lot 3 has been created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants.",
                "status": "cancelled",
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                    "durationInDays": 1440
                },
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                        {
                            "name": "Tender Assessment Questions",
                            "type": "quality",
                            "description": "100"
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                        {
                            "name": "Pricing was not evaluated as part of Lot 3. The criteria was 100% quality.",
                            "type": "cost",
                            "description": "0"
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        ],
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                        "region": "UKC"
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                    {
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                    {
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                    {
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                    {
                        "region": "UKI"
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                        "region": "UKJ"
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                    {
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                        "region": "UKL"
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                        "region": "UK"
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                    {
                        "region": "UK"
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                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39191100",
                        "description": "Wallpaper"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45442100",
                        "description": "Painting work"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45442110",
                        "description": "Painting work of buildings"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45442120",
                        "description": "Painting and protective-coating work of structures"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45442121",
                        "description": "Painting work of structures"
                    },
                    {
                        "scheme": "CPV",
                        "id": "45442180",
                        "description": "Repainting work"
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                    {
                        "scheme": "CPV",
                        "id": "45442190",
                        "description": "Paint-stripping work"
                    },
                    {
                        "scheme": "CPV",
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                    }
                ],
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                "relatedLot": "2",
                "deliveryLocation": {
                    "description": "This Lot has been subdivided into two Geographical regions. Sublot 1 - Midlands Sublot 2 - National The defined geographical regions stated above for Lot 2 represent the needs of our core membership. For clarity the definition for each sub-lot type is provided below: - Sub Lot 1 (Midlands) - this Sub-Lot covers the specific regions (and Counties) stated and will be used as and when Members have a requirement covers multiple regions, it would need to be within one of the defined areas i.e. multiple regions within the Midlands. - Sub Lot 2 (National Coverage) - this lot will be used where a Member owns, manages and maintains properties across multiple regions, i.e. they have properties in West Wales, London and Merseyside for example. It will also be used for any current or new Members that sit outside of Sub-Lot 1 (Midlands) i.e. a new Member based in South Yorkshire."
                }
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                        "description": "Decoration work"
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                    {
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                    },
                    {
                        "region": "UKK"
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                    {
                        "region": "UKL"
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                "relatedLot": "3",
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                    "description": "This Lot is being offered on a National basis."
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        "communication": {
            "futureNoticeDate": "2023-01-20T00:00:00Z"
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        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "Efficiency East Midlands Ltd (EEM) is a not for profit consortium set up to drive cost and efficiency savings in the public sector. Since 2010, EEM and its Members have worked together to deliver comprehensive yet simplified procurement solutions, which offer a wide range of compliant, competitive and high-quality products and services. EEM's vision is to develop a collaborative working approach, which delivers the fullest possible range of organisational, financial and social benefits. EEM was formed in 2010 with five founding members, all housing providers determined to reap the benefits of collaborative procurement. Our membership has now grown to 299 public sector organisations including Housing Associations and ALMO's, Local Authorities, NHS Trusts, Education Providers, Emergency Services, Government Agencies and Charities. EEM also work in collaboration with 3 like-minded procurement consortia - Westworks, South East Consortium and Advantage South West. This means that on behalf of our Members, the Consortiums can utilise each other's Frameworks. The aim is to work together to align processes and practices where possible and provide the best possible service to our combined membership. This Framework will be available to all members from other consortia but managed by the EEM Team. EEM are conducting this tender exercise to procure a Decorating Materials, Vouchers and Cyclical Decoration Works Framework to replace our existing Framework which will expire on Friday 23rd April 2022. The Framework will provide EEM Members with a provision for Decorating Materials on a delivery and counter collection basis, non-cash based Voucher or Card schemes and Cyclical Decoration Works to property Exterior and Interiors. The Framework will be split into the following workstream Lots: * Lot 1 - Delivery and Counter Collection * Lot 2 - Cyclical Interior and Exterior Decoration * Lot 3 - Tenant Options Voucher Scheme Lot 1 is being created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to: * Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes * Primers and Undercoats * Fire retardant paints, Mould resisting paints and other technical paints * Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks. * Decorating tools and sundries Lot 2 is being created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to: * Removing all blistered or defective coatings * Rubbing down & Washing down * Priming surfaces of various material types * Applying multiple coats of different types of paint * Removing and replacing glazing putty * Sealing & Caulking * Applying Varnish systems * Washing down with liquid soaps & Fungicidal washes * Making Good open holes and defects Lot 3 is being created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants Further details and how to review the documentation please: Go to the portal https://xantive.supplierselect.com/"
                        },
                        "newValue": {
                            "text": "Efficiency East Midlands Ltd (EEM) is a not for profit consortium which establishes and manages a range of framework and DPS agreements. Our membership has now grown to 300 public sector organisations including housing associations and ALMO's, Local Authorities, NHS trusts, Education Providers, Blue Light Services, Government Agencies and Charities. EEM have also established a formal collaboration with 3 like minded procurement consortia - Westworks, South East Consortium and Advantage South West. The membership list for these three consortia may be obtained from the following website addresses: www.westworks.org.uk (https://www.westworks.org.uk) www.southeastconsortium.org.uk (https://www.southeastconsortium.org.uk) www.advantagesouthwest.co.uk (https://www.advantagesouthwest.co.uk) EEM are conducting this tender exercise to create a Decorating Materials, Cyclical Decoration and Voucher Framework to replace our existing framework that will expire in April 2023. The framework has been split into three lots: * Lot 1 - Delivery and Counter Collection * Lot 2 - Cyclical Interior and Exterior Decoration * Lot 3 - Tenant Options Voucher Scheme Lot 1 is being created to support Members who have a requirement for a supplier of Decoration Materials either delivered or collected. Expected materials will include but not be limited to: * Matt Paint, Satin Paint, Gloss Paint, Exterior grade paints for Stone, brick, Metal, Plastic and other finishes * Primers and Undercoats * Fire retardant paints, Mould resisting paints and other technical paints * Wallpapers and wall coverings, adhesives for paper and tile, sealants, grouts and caulks. * Decorating tools and sundries Lot 2 is being created to support EEM Members who have a requirement for external or internal decoration work to residential or commercial properties. This will include but is not limited to: * Removing all blistered or defective coatings * Rubbing down & Washing down * Priming surfaces of various material types * Applying multiple coats of different types of paint * Removing and replacing glazing putty * Sealing & Caulking * Applying Varnish systems * Washing down with liquid soaps & Fungicidal washes * Making Good open holes and defects Lot 3 is being created to support Members who have a requirement for a non cash based, card or Voucher scheme. This will include an online management system for the distribution of specified decorating materials to Tenants Further details and how to review the documentation please: Go to the portal https://xantive.supplierselect.com/"
                        },
                        "where": {
                            "section": "II.1.4"
                        }
                    }
                ],
                "description": "The call-off contracts to be awarded pursuant to the framework agreements to be entered at conclusion of the procurement exercise may extend for a duration of up to 5 years beyond expiry of the 4-year framework term. Please note that the total potential framework value stated within this notice is in relation to the full 4-year framework and takes into consideration the lot structure, length of call off contracts and that the EEM membership may grow over the framework lifetime . Where the contract notice states a maximum of suppliers to be appointed to the Framework, this means within each lot. EEM reserves the right to appoint less than the numbers stated. This framework is being procured by Efficiency East Midlands Ltd (EEM) on behalf of their members and the other organisations described below as being authorised users. The following contracting authorities will be entitled to agree and award contracts under this framework agreement as Authorised Users: 1) any Member of EEM which for the avoidance of doubt currently includes 3 partner consortia - Westworks(www.westworks.org.uk), Advantage South West (www.advantagesouthwest.co.uk) and South East Consortium (www.southeastconsortium.org.uk). A full list of current members is available at www.eem.org.uk 2) any future member of EEM or our partner consortia and in all cases being an organisation which has applied to join EEM or our partner consortia in accordance with the applicable constitutional documents; 3) An EEM participant being an organisation which is neither a current or EEM member (as defined at 1 above) nor a future member of EEM (as defined at 2 above) . Further details regarding the authorised users of this framework can be found in the ITT documents. To respond to this tender or review the documentation, please: 1) Go to the portal https://xantive.supplierselect.com 2) If you need to register a new account follow the prompts to set up your organisation; 3) When you sign in select 'Public Projects' from the menu (top right). A list of all open tenders will be displayed; 4) Select 'EEM0005 Decorating Materials, Cyclical decoration & Tenant options Voucher scheme' from the list of projects and then 'Create Opportunity'. That will give you access to the basic information; 5) Click 'Accept Opportunity' to get more detail including all clarification logs. There is no obligation to submit a response; 6) If you do wish to submit a response, do so before the deadline by changing the status to submitted. You will only be allowed to submit if every mandatory question is answered."
            }
        ]
    },
    "parties": [
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            "id": "GB-COH-07762614",
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            "address": {
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        {
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            "name": "Bell Decorating Group Ltd",
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            "address": {
                "locality": "Airdrie",
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