Award

Invitation to Tender for the Supply and Delivery of Fresh Fish

ORKNEY ISLANDS COUNCIL

This public procurement record has 4 releases in its history.

Award

28 May 2024 at 15:11

Tender

24 Apr 2024 at 15:54

Award

07 Apr 2023 at 10:32

Tender

06 Dec 2022 at 12:37

Summary of the contracting process

The Orkney Islands Council has initiated a tender process titled "Invitation to Tender for the Supply and Delivery of Fresh Fish". This procurement falls under the goods category, specifically catering supplies, with a focus on delivering fresh fish products to various establishments in Orkney and Balfour Hospital. The tender, although currently active, has a deadline for submissions by the 27th of May 2024. The main procurement method employed is an open procedure, allowing for a fair and transparent bidding process supervised by the buying organisation, Orkney Islands Council.

This tender by the Orkney Islands Council presents an opportunity for businesses, especially those involved in catering supplies and fresh fish products, to engage and potentially secure a contract for supplying goods to multiple authority establishments over a period of 5 years. Businesses proficient in managing delivery quality, contract terms, and ensuring continuity of supply are well-suited to compete for this opportunity. The Council has emphasised the importance of timely submissions and compliance with the specified criteria outlined in the tender documentation.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Invitation to Tender for the Supply and Delivery of Fresh Fish

Notice Description

The Authority and NHS Orkney requires the supply and delivery of fresh fish products to a number of authority establishments throughout Orkney and Balfour Hospital.

Lot Information

Lot 1

The Authority requires the supply and delivery of fresh fish to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.

Renewal: Initial term of 3 years with 2 x 12 month extensions

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-038af9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/016647-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

03 - Agricultural, farming, fishing, forestry and related products

15 - Food, beverages, tobacco and related products

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products


CPV Codes

03311000 - Fish

15211100 - Fresh fish fillets

39222000 - Catering supplies

Notice Value(s)

Tender Value
£132,275 £100K-£500K
Lots Value
£132,275 £100K-£500K
Awards Value
Not specified
Contracts Value
£216 Under £100K

Notice Dates

Publication Date
28 May 20241 years ago
Submission Deadline
27 May 2024Expired
Future Notice Date
Not specified
Award Date
17 Feb 20233 years ago
Contract Period
9 Jun 2024 - 9 Jun 2029 Over 5 years
Recurrence
January 2029

Notice Status

Tender Status
Unsuccessful
Lots Status
Cancelled
Awards Status
Active, Unsuccessful
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
ORKNEY ISLANDS COUNCIL
Additional Buyers

NHS ORKNEY

Contact Name
Denise Link
Contact Email
denise.link@orkney.gov.uk, ork-hb.feedback@nhs.net
Contact Phone
+44 01856873535, +44 1856888226

Buyer Location

Locality
KIRKWALL
Postcode
KW15 1NY
Post Town
Kirkwall
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM65 Orkney Islands

Local Authority
Orkney Islands
Electoral Ward
Kirkwall West and Orphir
Westminster Constituency
Orkney and Shetland

Supplier Information

Number of Suppliers
1
Supplier Name

ORKNEY FISHERMEN'S SOCIETY

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-038af9-2024-05-28T16:11:08+01:00",
    "date": "2024-05-28T16:11:08+01:00",
    "ocid": "ocds-h6vhtk-038af9",
    "description": "Orkney Islands Council reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Council and all questions are to be submitted via the Questions and Answers section of this contract advertisement on PCS. An economic operator that suffers, or risks suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or Court of Session. Tenderers should complete the SPD (Scotland) contained within the SPD Module attached to this notice. (SC Ref:767756)",
    "initiationType": "tender",
    "tender": {
        "id": "OIC/PROC/1914",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Invitation to Tender for the Supply and Delivery of Fresh Fish",
        "status": "unsuccessful",
        "classification": {
            "scheme": "CPV",
            "id": "39222000",
            "description": "Catering supplies"
        },
        "mainProcurementCategory": "goods",
        "description": "The Authority and NHS Orkney requires the supply and delivery of fresh fish products to a number of authority establishments throughout Orkney and Balfour Hospital.",
        "value": {
            "amount": 132275,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The Authority requires the supply and delivery of fresh fish to a number of Authority establishments throughout Orkney for a period of 5 years (3 years initial term with 2 x 12 month extensions). This is a continuing requirement for a variety of establishments including schools, care homes, Papdale Halls of Residence and NHS Orkney's Balfour Hospital.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Delivery",
                            "type": "quality",
                            "description": "37.5"
                        },
                        {
                            "name": "Contract Management",
                            "type": "quality",
                            "description": "15"
                        },
                        {
                            "name": "Continuity of Supply",
                            "type": "quality",
                            "description": "5"
                        },
                        {
                            "name": "Employment",
                            "type": "quality",
                            "description": "2.5"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 132275,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-06-10T00:00:00+01:00",
                    "endDate": "2029-06-09T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial term of 3 years with 2 x 12 month extensions"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "39222000",
                        "description": "Catering supplies"
                    },
                    {
                        "scheme": "CPV",
                        "id": "03311000",
                        "description": "Fish"
                    },
                    {
                        "scheme": "CPV",
                        "id": "15211100",
                        "description": "Fresh fish fillets"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    },
                    {
                        "region": "UKM65"
                    }
                ],
                "deliveryLocation": {
                    "description": "Orkney"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module.",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "The relevant selection criteria will be included in the SPD Scotland module.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2024-05-27T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "durationInDays": 90
            }
        },
        "awardPeriod": {
            "startDate": "2024-05-27T14:00:00+01:00"
        },
        "bidOpening": {
            "date": "2024-05-27T14:00:00+01:00",
            "address": {
                "streetAddress": "PCS Postbox opening via Teams"
            },
            "description": "Three Officers with delegated authority"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "recurrence": {
            "description": "January 2029"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-4848",
            "name": "Orkney Islands Council",
            "identifier": {
                "legalName": "Orkney Islands Council"
            },
            "address": {
                "streetAddress": "Council Offices, School Place",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NY",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Denise Link",
                "telephone": "+44 01856873535",
                "email": "Denise.link@orkney.gov.uk",
                "faxNumber": "+44 01856876158",
                "url": "http://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.orkney.gov.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00369",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "REGIONAL_AUTHORITY",
                        "description": "Regional or local authority"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-41644",
            "name": "NHS Orkney",
            "identifier": {
                "legalName": "NHS Orkney"
            },
            "address": {
                "streetAddress": "The Balfour, New Foreland Road",
                "locality": "Kirkwall",
                "region": "UKM65",
                "postalCode": "KW15 1NZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1856888226",
                "email": "ork-hb.feedback@nhs.net"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.ohb.scot.nhs.uk",
                "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00368"
            }
        },
        {
            "id": "GB-FTS-64913",
            "name": "Sheriff Court",
            "identifier": {
                "legalName": "Sheriff Court"
            },
            "address": {
                "streetAddress": "Watergate",
                "locality": "Kirkwall",
                "postalCode": "KW15 1PD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1856872110"
            },
            "roles": [
                "reviewBody",
                "mediationBody",
                "reviewContactPoint"
            ],
            "details": {
                "url": "http://www.scotcourts.gov.uk"
            }
        },
        {
            "id": "GB-FTS-79922",
            "name": "Orkney Fishermen's Society Ltd",
            "identifier": {
                "legalName": "Orkney Fishermen's Society Ltd"
            },
            "address": {
                "streetAddress": "Garson Food Park, Garson Park",
                "locality": "Stromness",
                "region": "UKM65",
                "postalCode": "KW16 3BL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 01856850375"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-4848",
        "name": "Orkney Islands Council"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000764772"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "010277-2023-OIC/PROC/1644-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-79922",
                    "name": "Orkney Fishermen's Society Ltd"
                }
            ]
        },
        {
            "id": "016647-2024-OIC/PROC/1914-1",
            "relatedLots": [
                "1"
            ],
            "status": "unsuccessful",
            "statusDetails": "unsuccessful"
        }
    ],
    "contracts": [
        {
            "id": "010277-2023-OIC/PROC/1644-1",
            "awardID": "010277-2023-OIC/PROC/1644-1",
            "status": "active",
            "value": {
                "amount": 216.25,
                "currency": "GBP"
            },
            "dateSigned": "2023-02-17T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}