Notice Information
Notice Title
Grounds Maintenance Orkney
Notice Description
Historic Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements: - the mowing of all lawns, semi-coarse grasslands, slopes, ramparts - trimming of all lawn edges - strimming around the bases of walls, trees and signs - the application of approved herbicides as and when specified - weed control of all footpaths, car park, road gutters and gravel areas - gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation - leaf and branch clearing duties may also be required.
Lot Information
Lot 1
Historic Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements: - the mowing of all lawns, semi-coarse grasslands, slopes, ramparts - trimming of all lawn edges - strimming around the bases of walls, trees and signs - the application of approved herbicides as and when specified - weed control of all footpaths, car park, road gutters and gravel areas - gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation - leaf and branch clearing duties may also be required. The contract comprises the provision of all necessary labour, materials, tools, machines, fuel and transport for the provision of a grounds maintenance service at the sites listed below. Sites must be visited according to HES Schedules, with any non-attendance reported to Works managers The sites that are included in the contract are listed below, however HES reserves the right to add in additional sights or take some away at any point during the lifetime of the contract. - Cubbies Row's Castle, Wyre - Skara Brae - Wideford Hill Cairn - Unstan Cairn - Click Mill Dounby - Midhowe Chambered Cairn & Broch - Hackness Battery & Martello Tower - Standing Stones of Stenness - Grain Earth House - Broch of Gurness - Brough of Birsay - Rennibister Earth House - Earls Palace, Birsay - St. Nicholas Church & Earls Bu Ophir - Tormiston Mill - Earls & Bishops Palace, Kirkwall - Ring of Brogar - Maeshowe VC Stenness Outline: The frequencies of each of the tasks listed below are detailed in the various pricing schedules.
Renewal: After the initial 2 year contract period, there is an option to extend the contract for a further 4 years to be reviewed annually.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-0396a0
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/007721-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- SME
Common Procurement Vocabulary (CPV)
- CPV Divisions
77 - Agricultural, forestry, horticultural, aquacultural and apicultural services
-
- CPV Codes
77314000 - Grounds maintenance services
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £40,680 Under £100K
Notice Dates
- Publication Date
- 16 Mar 20232 years ago
- Submission Deadline
- 13 Feb 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 16 Mar 20232 years ago
- Contract Period
- 23 Apr 2023 - 23 Apr 2025 2-3 years
- Recurrence
- After the initial 2 year contract period, there is a possible further 4 year extension meaning it would be subject for renewal in 2029.
Notice Status
- Tender Status
- Complete
- Lots Status
- Cancelled
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- HISTORIC ENVIRONMENT SCOTLAND
- Contact Name
- Not specified
- Contact Email
- procurement@hes.scot
- Contact Phone
- +44 1316688866
Buyer Location
- Locality
- EDINBURGH
- Postcode
- EH9 1SH
- Post Town
- Edinburgh
- Country
- Scotland
-
- Major Region (ITL 1)
- TLM Scotland
- Basic Region (ITL 2)
- TLM1 East Central Scotland
- Small Region (ITL 3)
- TLM13 City of Edinburgh
- Delivery Location
- TLM65 Orkney Islands
-
- Local Authority
- City of Edinburgh
- Electoral Ward
- Southside/Newington
- Westminster Constituency
- Edinburgh South
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-0396a0-2023-03-16T15:09:17Z",
"date": "2023-03-16T15:09:17Z",
"ocid": "ocds-h6vhtk-0396a0",
"description": "Tenderers must highlight any concerns with the terms and conditions when responding with your submission. Please note HES will not sign up to suppliers terms and conditions and will not negotiate at either point of award or post contract award. (SC Ref:726207)",
"initiationType": "tender",
"tender": {
"id": "HES/C/4144",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "Grounds Maintenance Orkney",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "77314000",
"description": "Grounds maintenance services"
},
"mainProcurementCategory": "services",
"description": "Historic Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements: - the mowing of all lawns, semi-coarse grasslands, slopes, ramparts - trimming of all lawn edges - strimming around the bases of walls, trees and signs - the application of approved herbicides as and when specified - weed control of all footpaths, car park, road gutters and gravel areas - gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation - leaf and branch clearing duties may also be required.",
"lots": [
{
"id": "1",
"description": "Historic Environment Scotland is looking to appoint a supplier who can provide grounds maintenance work at our sites in Orkney. The general types of grounds maintenance that Historic Scotland shall require is likely to include the following elements: - the mowing of all lawns, semi-coarse grasslands, slopes, ramparts - trimming of all lawn edges - strimming around the bases of walls, trees and signs - the application of approved herbicides as and when specified - weed control of all footpaths, car park, road gutters and gravel areas - gardening duties are to be carried out on landscaped areas and will include the weeding, forking, pruning and the application of fertilisers as specified in the contract documentation - leaf and branch clearing duties may also be required. The contract comprises the provision of all necessary labour, materials, tools, machines, fuel and transport for the provision of a grounds maintenance service at the sites listed below. Sites must be visited according to HES Schedules, with any non-attendance reported to Works managers The sites that are included in the contract are listed below, however HES reserves the right to add in additional sights or take some away at any point during the lifetime of the contract. - Cubbies Row's Castle, Wyre - Skara Brae - Wideford Hill Cairn - Unstan Cairn - Click Mill Dounby - Midhowe Chambered Cairn & Broch - Hackness Battery & Martello Tower - Standing Stones of Stenness - Grain Earth House - Broch of Gurness - Brough of Birsay - Rennibister Earth House - Earls Palace, Birsay - St. Nicholas Church & Earls Bu Ophir - Tormiston Mill - Earls & Bishops Palace, Kirkwall - Ring of Brogar - Maeshowe VC Stenness Outline: The frequencies of each of the tasks listed below are detailed in the various pricing schedules.",
"contractPeriod": {
"startDate": "2023-04-24T00:00:00+01:00",
"endDate": "2025-04-23T23:59:59+01:00"
},
"hasRenewal": true,
"renewal": {
"description": "After the initial 2 year contract period, there is an option to extend the contract for a further 4 years to be reviewed annually."
},
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": false,
"status": "cancelled",
"awardCriteria": {
"criteria": [
{
"name": "Details of workers",
"type": "quality",
"description": "20"
},
{
"name": "Health & safety",
"type": "quality",
"description": "5"
},
{
"name": "Environmental impact",
"type": "quality",
"description": "10"
},
{
"name": "Fair work practices",
"type": "quality",
"description": "5"
},
{
"type": "price",
"description": "60"
}
]
}
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "77314000",
"description": "Grounds maintenance services"
}
],
"deliveryAddresses": [
{
"region": "UKM65"
},
{
"region": "UKM65"
}
],
"relatedLot": "1"
}
],
"submissionMethod": [
"electronicSubmission"
],
"submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
"selectionCriteria": {
"criteria": [
{
"type": "economic",
"description": "HES use Scotbis, an independent provider of business credit reports, to assess the financial standing of tenderers. The overall aim of this assessment is to ensure, as far as possible, that any potential Supplier will not have financial difficulties that endanger their ability to perform the Contract. If financial information cannot be gained from that source Historic Environment Scotland will request that you provide full audited accounts for the last full financial year. If Suppliers cannot provide any of the assurances as detailed above, and it is determined by HES that your financial strength is not adequate, then your company may not pass the financial evaluation. If you can provide the assurances as detailed above, HES may explore these options with you before determining whether your company can be taken forward in this procurement exercise. Bank details may also be sought to support the above.",
"minimum": "Employers (compulsory) Liability Insurance - GDP 10 million Public Liability Insurance - GDP 10 million",
"appliesTo": [
"supplier"
]
}
]
},
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-02-13T12:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
]
},
"awardPeriod": {
"startDate": "2023-02-13T12:00:00Z"
},
"bidOpening": {
"date": "2023-02-13T12:00:00Z"
},
"hasRecurrence": true,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
},
"recurrence": {
"description": "After the initial 2 year contract period, there is a possible further 4 year extension meaning it would be subject for renewal in 2029."
}
},
"parties": [
{
"id": "GB-FTS-1169",
"name": "Historic Environment Scotland",
"identifier": {
"legalName": "Historic Environment Scotland"
},
"address": {
"streetAddress": "Longmore House, Salisbury Place",
"locality": "Edinburgh",
"region": "UKM75",
"postalCode": "EH9 1SH",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1316688866",
"email": "procurement@hes.scot",
"faxNumber": "+44 1316688877",
"url": "http://www.publiccontractsscotland.gov.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "http://historicenvironment.scot",
"buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00164",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "NATIONAL_AGENCY",
"description": "National or federal agency/office"
},
{
"scheme": "COFOG",
"description": "Tourism, Conservation and Built Environment"
}
]
}
},
{
"id": "GB-FTS-72586",
"name": "Edinburgh Sheriff Court and Justice of the Peace Court",
"identifier": {
"legalName": "Edinburgh Sheriff Court and Justice of the Peace Court"
},
"address": {
"locality": "27 Chambers Street",
"postalCode": "EH1 1LA",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
},
{
"id": "GB-FTS-19937",
"name": "Kenny Foulis Gardening Services Ltd",
"identifier": {
"legalName": "Kenny Foulis Gardening Services Ltd"
},
"address": {
"streetAddress": "Leyan, Glaitness Road",
"locality": "Kirkwall, Orkney",
"region": "UKM65",
"postalCode": "KW15 1BA",
"countryName": "United Kingdom"
},
"roles": [
"supplier"
],
"details": {
"scale": "sme"
}
}
],
"buyer": {
"id": "GB-FTS-1169",
"name": "Historic Environment Scotland"
},
"links": [
{
"rel": "canonical",
"href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000718820"
}
],
"language": "en",
"awards": [
{
"id": "007721-2023-HES/C/4144-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-19937",
"name": "Kenny Foulis Gardening Services Ltd"
}
]
}
],
"contracts": [
{
"id": "007721-2023-HES/C/4144-1",
"awardID": "007721-2023-HES/C/4144-1",
"status": "active",
"value": {
"amount": 40680,
"currency": "GBP"
},
"dateSigned": "2023-03-16T00:00:00Z"
}
],
"bids": {
"statistics": [
{
"id": "1",
"measure": "bids",
"relatedLot": "1",
"value": 1
},
{
"id": "2",
"measure": "smeBids",
"relatedLot": "1",
"value": 1
},
{
"id": "3",
"measure": "foreignBidsFromEU",
"relatedLot": "1",
"value": 0
},
{
"id": "4",
"measure": "foreignBidsFromNonEU",
"relatedLot": "1",
"value": 1
},
{
"id": "5",
"measure": "electronicBids",
"relatedLot": "1",
"value": 1
}
]
}
}