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DPS - Transportation Services Tender

London Borough of Hillingdon

This public procurement record has 3 releases in its history.

Award

21 Jul 2025 at 14:38

Award Notice
TenderUpdate

22 Nov 2024 at 08:57

Tender Notice
Tender

23 Jan 2023 at 15:32

Tender Notice
Summary of the contracting process

The London Borough of Hillingdon has initiated a procurement process titled "DPS - Transportation Services Tender," classified under transport services excluding waste transport. The contract, which began on 28th March 2023, is set for an initial term of four years with options for a three-year extension, ultimately concluding on 27th March 2027. The primary aim is to establish a Dynamic Purchasing System (DPS) to provide transportation services for adults and children, including young people with special educational needs (SEND). Located in UKI74, the procurement method follows an open procedure, and the entire process is designed to be electronic, involving a reverse e-auction for awarding routes to providers within the DPS framework. The stage of the procurement is noted as complete, with the award made to various suppliers including Elite Star Transport Ltd and Golis Home Care Limited, among others.

This tender offers notable opportunities for growth to businesses within transport services. Businesses that can provide diverse transportation solutions, such as cars, MPVs, minibuses, and larger wheelchair-accessible buses, can benefit significantly from joining the DPS. There is no restriction on the number of service providers, and the dynamic system allows additional providers to join, subject to meeting qualification criteria. Small and medium-sized enterprises (SMEs) with capabilities in special-purpose road passenger transport are particularly well-suited to compete and expand their operations under this framework, given its structure as a reverse e-auction where pricing strategy plays a crucial role in successful bids.

How relevant is this notice?

Notice Information

Notice Title

DPS - Transportation Services Tender

Notice Description

This notice includes details of the value of the DPS from the initial commencement which is from 28th March 2023 for an initial 4 years, with the possibility of an optional 3-year extension. The initial term will end on the 27th of March 2027. The Council requires transportation providers to provide Home to School Transport and Transport for Adult Clients both older people with learning disabilities and complex needs. The purpose of this procurement is to establish a DPS for the provision of Transportation Services for Adults, Children, Looked after children and Young People with Special Educational Needs (SEND). The term of the contract is for 4 years with the possibility of an optional 3-year extension. The intention is that the DPS is an entirely electronic process and routes will be awarded to providers on the DPS using a Reverse E-Auction. The Council makes no guarantee of business/business volumes. The Council is seeking a diverse range of Adults, Children, Looked After Children and Young People's Transportation including cars, MPV's, minibuses, small and large accessible vehicles, larger buses and coaches of all sizes capable of transporting wheelchair users. There is no limit on the number of Service Providers who can be admitted and additional Service Providers can join the DPS during the term of the DPS, subject to their applications meeting the Qualification requirements. Joining the DPS: Transportation Providers wishing to join the DPS are required to review and agree the tender documentation and complete the online ITT via the Proactis Portal. A pass or fail (set out in the ITT) and the evaluation criteria must be met/passed before the Provider will be admitted to the DPS. The full ITT pack is available on the Proactis Portal. Please register on https://supplierlive.proactisp2p.com/Account/Login?cid=HILLINGDON to access these documents.

Lot Information

Lot 1

This notice includes details of the value of the DPS from the initial commencement which is from 28th March 2023 for an initial 4 years, with the possibility of an optional 3-year extension. The initial term will end on the 27th of March 2027. The Council requires transportation providers to provide Home to School Transport and Transport for Adult Clients both older people with learning disabilities and complex needs. The purpose of this procurement is to establish a DPS for the provision of Transportation Services for Adults, Children, Looked after children and Young People with Special Educational Needs (SEND). The term of the contract is for 4 years with the possibility of an optional 3-year extension. The intention is that the DPS is an entirely electronic process and routes will be awarded to providers on the DPS using a Reverse E-Auction. The Council makes no guarantee of business/business volumes. The Council is seeking a diverse range of Adults, Children, Looked After Children and Young People's Transportation including cars, MPV's, minibuses, small and large accessible vehicles, larger buses and coaches of all sizes capable of transporting wheelchair users. There is no limit on the number of Service Providers who can be admitted and additional Service Providers can join the DPS during the term of the DPS, subject to their applications meeting the Qualification requirements. Joining the DPS: Transportation Providers wishing to join the DPS are required to review and agree the tender documentation and complete the online ITT via the Proactis Portal. A pass or fail (set out in the ITT) and the evaluation criteria must be met/passed before the Provider will be admitted to the DPS. The full ITT pack is available on the Proactis Portal. Please register on https://supplierlive.proactisp2p.com/Account/Login?cid=HILLINGDON to access these documents.

Options: Initial term for four years with an option to extend for a further three years. The initial contract will end on the 27th of March 2027 and can then be extended for a further 3 year period.

Renewal: Will be reviewed at the end of the contract dependent on the need of the service

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0399ce
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/041684-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

60 - Transport services (excl. Waste transport)

CPV Codes

60000000 - Transport services (excl. Waste transport)

60130000 - Special-purpose road passenger-transport services

Notice Value(s)

Tender Value
£75,700,000 £10M-£100M
Lots Value
£75,700,000 £10M-£100M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Jul 20251 years ago
Submission Deadline
24 Feb 2023Expired
Future Notice Date
Not specified
Award Date
20 Feb 20242 years ago
Contract Period
Not specified - Not specified
Recurrence
Will be reviewed at the end of the contract period

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
London Borough of Hillingdon
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
UXBRIDGE
Postcode
UB8 1UW
Postcode Area
Southall
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI74 Harrow and Hillingdon
Delivery Location
TLI74 Harrow and Hillingdon
Local Authority
Hillingdon
Electoral Ward
Uxbridge
Westminster Constituency
Uxbridge and South Ruislip

Supplier Information

Number of Suppliers
5
Supplier Names

Elite Star Transport Ltd

Golis Home Care Limited

Minicabs Hub Ltd

Oasis Workforce Solutions

Supreme Sparkle Solutions

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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