Award

Williamsburgh Housing Association - Two Year Contract for Landscape Maintenance Services

WILLIAMSBURGH HOUSING ASSOCIATION

This public procurement record has 2 releases in its history.

Award

28 Jul 2025 at 11:37

Tender

30 Jan 2023 at 16:18

Summary of the contracting process

Williamsburgh Housing Association has awarded a contract for landscape maintenance services, focusing on litter picking, grass cutting, and leaf collection, in Paisley, Renfrew, and Johnstone, Renfrewshire. The procurement process, using an open procedure, is governed by Regulation 28 of the Public Contracts (Scotland) Regulations 2015. This servicing contract, determined by a tender process, commenced on 1st April 2023 and is scheduled to be completed by 31st March 2025 with potential annual extensions up to 2027, contingent on satisfactory contractor performance. As of 28th July 2025, Caledonian Maintenance Services Ltd has been actively engaged as the supplier, with an annual contract value of £97,729.73, excluding VAT.

This contract presents a significant opportunity for businesses in the landscaping industry to expand their market presence and service capabilities in Renfrewshire. Given the open procedure and clear criteria focusing on quality and price, companies with expertise in landscape gardening and grounds maintenance—as well as those looking to extend their service range to include additional responsibilities like tree maintenance and stump removal—are ideal candidates. Firms providing innovative solutions and demonstrating robust performance metrics can leverage this tender to secure long-term contracts and establish themselves as preferred service providers, thereby enhancing their business growth in the UKM83 region.

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Notice Title

Williamsburgh Housing Association - Two Year Contract for Landscape Maintenance Services

Notice Description

The Contract will principally comprise litter picking, grass cutting and leaf collection landscape maintenance services to existing properties and common landscaped areas throughout Paisley, Renfrew and Johnstone, Renfrewshire to the areas detailed within the Landscape Architects tender drawings. The Contract may also include tree maintenance services, tree and stump removal works, and repairs to existing damaged grass areas. The commencement date for the Measured Term Contract is currently estimated to be 1st April 2023 and the completion date is 31st March 2025. Subject to satisfactory performance of the Contractor, which will be assessed through measurement of the Key Performance Indicator's (Refer Tender Document F), it is intended that the Contract will be extended on an annual basis by a maximum of two further years until 2027. Orders for future landscape maintenance services may be placed by Williamsburgh Housing Association during Year Thee, Year Four or at any point until expiry of the Measured Term Contract (maximum of four years from the date of entering into the Contract).

Lot Information

Lot 1

The procurement is being undertaken in accordance with Regulation 28 'Open Procedure' of the Public Contracts (Scotland) Regulations 2015.

Renewal: May take up option of twelve month extensions up to a maximum of two further years (2025-2027) at an estimated value 63062 GBP (excluding VAT) per annum.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03a137
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/043430-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

71 - Architectural, construction, engineering and inspection services

77 - Agricultural, forestry, horticultural, aquacultural and apicultural services


CPV Codes

71421000 - Landscape gardening services

77314000 - Grounds maintenance services

Notice Value(s)

Tender Value
£252,248 £100K-£500K
Lots Value
£252,248 £100K-£500K
Awards Value
Not specified
Contracts Value
£97,729 Under £100K

Notice Dates

Publication Date
28 Jul 20256 months ago
Submission Deadline
1 Mar 2023Expired
Future Notice Date
Not specified
Award Date
27 Jul 20257 months ago
Contract Period
Not specified - Not specified
Recurrence
2024 at the earliest if the optional 12 month extensions are not applied

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WILLIAMSBURGH HOUSING ASSOCIATION
Contact Name
Stephen Duffy
Contact Email
stephend@williamsburghha.co.uk
Contact Phone
+44 1418476397

Buyer Location

Locality
PAISLEY
Postcode
PA1 1RW
Post Town
Paisley
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM3 West Central Scotland
Small Region (ITL 3)
TLM33 Inverclyde, East Renfrewshire, and Renfrewshire
Delivery Location
TLM83 Inverclyde, East Renfrewshire, and Renfrewshire

Local Authority
Renfrewshire
Electoral Ward
Paisley Northeast and Ralston
Westminster Constituency
Paisley and Renfrewshire North

Supplier Information

Number of Suppliers
1
Supplier Name

CALEDONIAN MAINTENANCE SERVICES

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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