Award

Re-opening of Trades Framework Agreement 2021-25

COMHAIRLE NAN EILEAN SIAR

This public procurement record has 2 releases in its history.

Award

05 Sep 2024 at 13:07

Tender

01 Feb 2023 at 10:36

Summary of the contracting process

Comhairle nan Eilean Siar has re-opened the Trades Framework Agreement for the period 2021-2025, aimed at securing contractors for building property maintenance and reactive repairs in the Western Isles. This procurement process falls within the "services" category, specifically focusing on repair and maintenance services of building installations (CPV: 50700000). Significant deadlines include the tender end date on 3rd March 2023. The procurement is conducted via an open procedure, inviting bids for numerous Lots such as Reactive Repairs, Low Value Works, and Minor Maintenance with value scopes ranging from under £1,000 to up to £50,000.

This tender opens numerous opportunities for businesses involved in various maintenance and repair services. Companies with expertise in fields such as air conditioning, boiler maintenance, electrical work, and many other specialised maintenance areas can benefit significantly. This framework will be particularly suitable for businesses accredited in relevant areas (e.g., Gas Safe, NICEIC, or equivalent) and capable of meeting the service requirements outlined by the Comhairle. Being included in this framework presents potential for recurring contracts, thereby driving long-term business growth and stability.

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Notice Title

Re-opening of Trades Framework Agreement 2021-25

Notice Description

The purpose of this tender is to enable the Comhairle to select suitable contractors for inclusion within a Buildings Property Maintenance and Reactive Repairs Framework Agreement. The Comhairle will select contractors deemed suitable to meet the requirements of the service. The framework includes a range of Lots, responses to which will be categorised as follows: Reactive Repairs and Low Value Works (Not exceeding GBP 1000) Minor Maintenance and Planned Work (Over GBP 1,000 and up to GBP 50,000) The Scope of Requirements explains the provisions in detail.

Lot Information

Air Conditioning and Ventilation

To inspect and maintain air conditioning and ventilation systems throughout the Western Isles. Suppliers must hold, as a minimum requirement, FETA accreditation or affiliation with one of it's principle associations, for example HEVAC,ADCAS or equivalent

Renewal: New contract to be put in place in 2 years

Automatic Door Maintenance

To inspect and maintain automatic doors throughout the Western Isles in accordance with BS EN 16005. In addition to bi-annual maintenance inspections,suppliers will also be expected to respond to emergency and non-routine calls in accordance with the conditions of the contract. Suppliers must hold ADSA or equivalent accreditation.

Renewal: New contract to be put in place in 2 years

Boiler Maintenance

To inspect and maintain both oil and gas fired boiler/burner units throughout the Western Isles, and to attend to emergency and non-routine calls in accordance with the contract conditions. Suppliers must hold Gas Safe and OFTEC registrations.

Renewal: New contract to be put in place in 2 years

Builderwork and Joinery

To undertake a range of reactive and planned maintenance of a minor works nature throughout the Western Isles. Suppliers must be registered with NHBC or equivalent, and must also hold an appropriate Vehicle Operating Licence.

Renewal: New contract to be put in place in 2 years

Data Cabling/IT Installation

Working predominantly alongside the Comhairles IT team, Suppliers will be required to assist with small scale IT upgrades within Comhairle owned office accommodation across the Western Isles. Suppliers must be approved installers in Cat 5,6 & 7 cabling.

Renewal: New contract to be put in place in 2 years

Electrical Work

To undertake a broad range of reactive and planned maintenance works throughout the Western Isles in accordance with BS 7671. Suppliers must be NICEIC/SELECT or similarly approved.

Renewal: New contract to be put in place in 2 years

Fire Alarm Maintenance

To routinely inspect a range of fire alarm systems within Comhairle owned settings across the Western Isles,including Gent,Menvier,Kentec and Chubb.Suppliers will also be expected to respond to emergency and non routine calls as they arise. Suppliers must be appropriately accredited under the BAFE or FIA registration schemes.

Renewal: New contract to be put in place in 2 years

Fire Appliance Servicing

To undertake annual servicing of fire fighting equipment within Comhairle owned properties across the Western Isles in accordance with BS 5306. Suppliers must be suitably approved under the BAFE/FIA registration schemes.

Renewal: New contract to be put in place in 2 years

Floorcovering

Work will be of a planned nature focusing mainly on the replacement of carpeting and lino across a range of commericial and domestic settings in and around the Western Isles. Membership of CFA or equivalent is desirable.

Renewal: New contract to be put in place in 2 years

Gas Servicing

To undertake both reactive and planned gas maintenance work throughout the Western Isles in accordance with the Gas Safety(Installation and Use) Regulations 1998.Suppliers must be Gas Safe registered at COMCAT level.

Renewal: New contract to be put in place in 2 years

Gym Equipment Maintenance

Suppliers will be expected to undertake annual maintenance inspections of gymnastic equipment across the Comhairle's school estate. Repairs and replacement of equipment will form part of the requirement

Legionella Risk Assessment

Suppliers will be expected to provide Legionella Risk Assessments within a range of commercial and domestic properties across the Western Isles in accordance with the L8 Approved Code of Practice. Suppliers must be LCA or equally approved.

Renewal: New contract to be put in place in 2 years

Lift Maintenance

In accordance with the Lifts Regulations 2016 and BS EN 81-82, Suppliers will be expected to undertake both planned and reactive maintenance to 20nr lifts within Comhairle owned properties across the Western Isles. Contractors must be LEIA / LIFTCERT or similarly accredited.

Renewal: New contract to be put in place in 2 years

Lightning and Chimney Inspections

To undertake annual maintenance inspections on properties throughout the Western Isles in accordance with BS EN 62305, and advise on remedial actions where appropriate. Suppliers must be ATLAS or similarly approved.

Renewal: New contract to be put in place in 2 years

Mansafe Systems

To undertake annual maintenance inspection of fall/arrest systems throughout the Western Isles in accordance with BS EN 795, and advise on remedial requirements where appropriate. Suppliers must be ATLAS or similarly approved.

Painterwork

Work will predominantly be of a planned nature within Comhairle owned properties throughout the Western Isles. Suppliers should ideally hold PDA or equivalent accreditation

Renewal: New contract to be put in place in 2 years

Pest Control

To undertake routine pest control inspections (rodents, birds & insects) at a range of properties across the Western Isles in accordance with the Prevention of Damage by Pests Act 1949. Suppliers must be BPCA/NPTA or similarly approved.

Renewal: New contract to be put in place in 2 years

Plumbing

To undertake a range of reactive and planned maintenance works throughout the Western Isles in accordance with BS 6700. Suppliers must be SNIPEF or similarly approved.

Renewal: New contract to be put in place in 2 years

Portable Partitions

Annual inspection of portable partitions in accordance with the Health & Safety at Work Act 1974 / Management at Work Regs 1999.

Renewal: New contract to be put in place in 2 years

Pump Refurbishment

Annual refurbishment of existing heating pumps within various properties across the Western Isles. Work will include replacement of bearings, shafts, impellars, motors, seals and the like. Suppliers must only use qualified heating engineers with a minimum of 5 years' experience in Armstrong/Grundfos pumps

Renewal: New contract to be put in place in 2 years

Refrigeration

To carry out maintenance on refrigerated equipment within Comhairle properties across the Western Isles in accordance with BS EN 378-1. Suppliers must be F-gas /BRA or similarly accredited.

Renewal: New contract to be put in place in 2 years

Renewable Technology

To undertake routine maintenance and reactive repairs to renewable technology equipment including air/ground source heat pumps,solar/pv systems, turbines and the like. Suppliers must hold MCS or equivalent accreditation.

Renewal: New contract to be put in place in 2 years

Steel Fabrication

To provide small scale steel fabrication work at a range of Comhairle locations across the Western Isles.

Renewal: New contract to be put in place in 2 years

Access Control Systems

To inspect and maintain a variety of access control equipment within Comhairle owned properties across the Western Isles, including cctv,swipe access,video entry, audio entry and such like. Suppliers must be SSAIB or similaly approved with experience in Paxton security systems .

Renewal: New contract to be put in place in 2 years

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03a1c6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/028436-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50700000 - Repair and maintenance services of building installations

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
5 Sep 20241 years ago
Submission Deadline
3 Mar 2023Expired
Future Notice Date
Not specified
Award Date
5 Sep 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
2 years

Notice Status

Tender Status
Unsuccessful
Lots Status
Cancelled
Awards Status
Unsuccessful
Contracts Status
Not Specified

Contracting Authority (Buyer)

Main Buyer
COMHAIRLE NAN EILEAN SIAR
Contact Name
Not specified
Contact Email
contracts@cne-siar.gov.uk
Contact Phone
+44 1851600501

Buyer Location

Locality
STORNOWAY
Postcode
HS1 2BW
Post Town
Outer Hebrides
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM2 Highlands and Islands
Small Region (ITL 3)
TLM20 Highlands and Islands
Delivery Location
TLM64 Na h-Eileanan Siar

Local Authority
Na h-Eileanan Siar
Electoral Ward
Steòrnabhagh a Deas
Westminster Constituency
Na h-Eileanan an Iar

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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