Notice Information
Notice Title
PFB035 Framework Agreement for Events Management Services
Notice Description
Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues. As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations.
Lot Information
Lot 1
Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues. As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations. The university's flagship events are its graduation ceremonies. At the time of inviting tenders, campus redevelopment plans strongly indicate (but are unable to definitively confirm) that our usual venue, the Chapel, is unavailable due to surrounding building works. Our contingency plan is for the the 2023 graduation ceremonies in July and December to take place in the Sports Hall at the university's Horsforth campus. The university is inviting tenders based upon the contingency requirements for Graduations of July 2023. The three highest scoring tenderers will be awarded a place on the framework agreement. The highest scoring tenderer will be awarded the contract for Graduations held July and December 2023. The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times. Subsequently, call-off contracts from the framework agreement will be awarded via one of the following permissible methods: *Direct award (by framework ranking) *Competitive Quotation *Mini Tender Call-off Contracts: 1.The call-off contracts will be effective immediately upon award. 2.Works on site will commence and complete by agreement with the university. 3.The tendered Contract Price is to be a fixed contract sum inclusive of all costs, delivered to the address(es) specified in the tender documents. 4.The prices must be quoted in Pounds Sterling and should exclude VAT where applicable.
Options: The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times.
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03a233
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/003200-2023
- Current Stage
- Tender
- All Stages
- Tender
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Framework
- Procurement Category
- Services
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
79 - Business services: law, marketing, consulting, recruitment, printing and security
-
- CPV Codes
79952000 - Event services
Notice Value(s)
- Tender Value
- £250,000 £100K-£500K
- Lots Value
- £250,000 £100K-£500K
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 1 Feb 20233 years ago
- Submission Deadline
- 8 Mar 2023Expired
- Future Notice Date
- Not specified
- Award Date
- Not specified
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Active
- Lots Status
- Active
- Awards Status
- Not Specified
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- LEEDS TRINITY UNIVERSITY
- Contact Name
- Not specified
- Contact Email
- m.hayter@leedstrinity.ac.uk
- Contact Phone
- +44 1132837100
Buyer Location
- Locality
- LEEDS
- Postcode
- LS18 5HD
- Post Town
- Leeds
- Country
- England
-
- Major Region (ITL 1)
- TLE Yorkshire and The Humber
- Basic Region (ITL 2)
- TLE4 West Yorkshire
- Small Region (ITL 3)
- TLE42 Leeds
- Delivery Location
- TLE42 Leeds
-
- Local Authority
- Leeds
- Electoral Ward
- Horsforth
- Westminster Constituency
- Leeds North West
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03a233-2023-02-01T19:05:16Z",
"date": "2023-02-01T19:05:16Z",
"ocid": "ocds-h6vhtk-03a233",
"description": "For more information about this opportunity, please visit the Delta eSourcing portal at: <a href=\"https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z\" target=\"_blank\">https://neupc.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z</a> To respond to this opportunity, please click here: <a href=\"https://neupc.delta-esourcing.com/respond/R39CYCQ42Z\" target=\"_blank\">https://neupc.delta-esourcing.com/respond/R39CYCQ42Z</a> GO Reference: GO-202321-PRO-22022890",
"initiationType": "tender",
"tender": {
"id": "PFB035LTU",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "PFB035 Framework Agreement for Events Management Services",
"status": "active",
"classification": {
"scheme": "CPV",
"id": "79952000",
"description": "Event services"
},
"mainProcurementCategory": "services",
"description": "Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues. As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations.",
"value": {
"amount": 250000,
"currency": "GBP"
},
"lots": [
{
"id": "1",
"description": "Leeds Trinity University is currently undergoing a substantial campus redevelopment, that is likely to endure for at least the next five years. The very nature of construction and refurbishment projects, together with sustained market volatility, means that on-going uncertainty persists regarding the availability and feasibility of our usual event venues. As such the university seeks to award an enduring framework agreement of suppliers, that will provide expertise and resources to enable university events to proceed with the optimum positive experience for their respective delegations. The university's flagship events are its graduation ceremonies. At the time of inviting tenders, campus redevelopment plans strongly indicate (but are unable to definitively confirm) that our usual venue, the Chapel, is unavailable due to surrounding building works. Our contingency plan is for the the 2023 graduation ceremonies in July and December to take place in the Sports Hall at the university's Horsforth campus. The university is inviting tenders based upon the contingency requirements for Graduations of July 2023. The three highest scoring tenderers will be awarded a place on the framework agreement. The highest scoring tenderer will be awarded the contract for Graduations held July and December 2023. The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times. Subsequently, call-off contracts from the framework agreement will be awarded via one of the following permissible methods: *Direct award (by framework ranking) *Competitive Quotation *Mini Tender Call-off Contracts: 1.The call-off contracts will be effective immediately upon award. 2.Works on site will commence and complete by agreement with the university. 3.The tendered Contract Price is to be a fixed contract sum inclusive of all costs, delivered to the address(es) specified in the tender documents. 4.The prices must be quoted in Pounds Sterling and should exclude VAT where applicable.",
"value": {
"amount": 250000,
"currency": "GBP"
},
"contractPeriod": {
"durationInDays": 2160
},
"hasRenewal": false,
"submissionTerms": {
"variantPolicy": "notAllowed"
},
"hasOptions": true,
"options": {
"description": "The framework agreement will be effective immediately upon award and will initially be of three years duration. Subject to satisfactory performance and continued demand, the framework agreement may be extended annually for a further 12month period, a maximum of three times."
},
"status": "active"
}
],
"items": [
{
"id": "1",
"deliveryAddresses": [
{
"region": "UKE42"
}
],
"deliveryLocation": {
"description": "Leeds"
},
"relatedLot": "1"
}
],
"submissionMethod": [
"written"
],
"documents": [
{
"id": "economic",
"documentType": "economicSelectionCriteria"
},
{
"id": "technical",
"documentType": "technicalSelectionCriteria"
}
],
"procurementMethod": "open",
"procurementMethodDetails": "Open procedure",
"techniques": {
"hasFrameworkAgreement": true,
"frameworkAgreement": {
"periodRationale": "Campus development (construction and refurbishment) is to be undertaken in phases through to 2035. The awarded contractors will need to work in partnership with the professional services and construction contractors for much of that period, and may be called upon at short notice."
}
},
"coveredBy": [
"GPA"
],
"tenderPeriod": {
"endDate": "2023-03-08T10:00:00Z"
},
"submissionTerms": {
"languages": [
"en"
],
"bidValidityPeriod": {
"durationInDays": 90
}
},
"awardPeriod": {
"startDate": "2023-03-08T10:00:00Z"
},
"bidOpening": {
"date": "2023-03-08T10:00:00Z"
},
"hasRecurrence": false,
"contractTerms": {
"hasElectronicOrdering": true,
"electronicInvoicingPolicy": "allowed",
"hasElectronicPayment": true
}
},
"parties": [
{
"id": "GB-FTS-5048",
"name": "Leeds Trinity University",
"identifier": {
"legalName": "Leeds Trinity University"
},
"address": {
"streetAddress": "Brownberrie Lane",
"locality": "Leeds",
"region": "UKE42",
"postalCode": "LS18 5HD",
"countryName": "United Kingdom"
},
"contactPoint": {
"telephone": "+44 1132837100",
"email": "m.hayter@leedstrinity.ac.uk",
"url": "https://www.delta-esourcing.com/tenders/UK-UK-Leeds:-Event-services./R39CYCQ42Z"
},
"roles": [
"buyer",
"reviewBody",
"mediationBody",
"reviewContactPoint"
],
"details": {
"url": "https://www.leedstrinity.ac.uk/",
"buyerProfile": "https://www.leedstrinity.ac.uk/",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
},
"additionalContactPoints": [
{
"telephone": "+44 1132837100"
}
]
}
],
"buyer": {
"id": "GB-FTS-5048",
"name": "Leeds Trinity University"
},
"language": "en"
}