South Gloucestershire Primary Schools catering cluster 1 ~ Catering tender

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03a45a-2023-02-10T16:05:28Z",
    "date": "2023-02-10T16:05:28Z",
    "ocid": "ocds-h6vhtk-03a45a",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=758535321\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=758535321</a> GO Reference: GO-202329-PRO-22088844",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03a45a",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "South Gloucestershire Primary Schools catering cluster 1 ~ Catering tender",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "55524000",
            "description": "School catering services"
        },
        "mainProcurementCategory": "services",
        "description": "Suppliers are required to submit for ALL LOTS, a Separate SQ response for every school in the cluster is required. Please see the below for the access links to SQs for each lot. LOT 1 Holy Family https://litmustms.co.uk/respond/4VXS7W9F26 Lot 2 Almondsbury Primary https://litmustms.co.uk/respond/7DM34D7T4R Lot 3 St Peters Primary https://litmustms.co.uk/respond/3E5EJ5J329 lot 4 St Pauls https://litmustms.co.uk/respond/6A5C96F833 Lot 5 Oldbury https://litmustms.co.uk/respond/V9FV6KFCE6 Lot 6 Olveston https://litmustms.co.uk/respond/GXH7KQNR7M Lot 7 St Chads https://litmustms.co.uk/respond/45PVYQPU8E Lot 8 Redfield https://litmustms.co.uk/respond/7KR8W9E545 Lot 9 Our Lady https://litmustms.co.uk/respond/858V64GQ24 Lot10 At Augustines https://litmustms.co.uk/respond/W63V76GW9H Lot11 Elm Park https://litmustms.co.uk/respond/V32CGX2WTS",
        "value": {
            "amount": 3286164,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "title": "Lot 1 Holy Family Catholic Primary School",
                "description": "The contract/s cover the scope for the provision of all catering services within the schools, which also includes free issue requirements. Contract value for the cluster of schools is circa PS657.3K per annum. The tender will be managed on a group basis; however, each school will have their own individual operational budget and contract and will appoint the Supplier that they would like for their school. Suppliers are required to submit a proposal for every school in the cluster and to provide a consolidated view of their overall bid submission. Please see the contract notice for the links to access the SQs for the separate lots. As the contract will not necessarily be awarded on a group basis, Suppliers will have the option to show any additional financial benefits on a separate upload, if more than one school were to be awarded to that Supplier. With regard to the labour establishments across the Cluster, there are a number of staff that are currently in the Local Government Pension Scheme, and staff that can join if they so wish. The successful Supplier/s will have to apply for Admitted Body Status and pay all setup associated costs. After the ten-day standstill period, Suppliers MUST contact the pensions authority so that the ABS agreement can proceed. Current pension contribution rates and TUPE information provided are to be used within the Supplier's submission of labour costs. NB: Please note that the successful contractor will pay a proportion of the procurement consultancy fee on award of each contract, which will be to the value of PS1,750.00 plus VAT per school. This fee will be invoiced immediately after the 10-day standstill period. To ensure transparency, you will clearly show within your management fee a breakdown of this fee, over the initial three-year length of the contract. The total fee will be paid by the successful contractor/s, in full to Litmus, by no later than Friday 30 June 2023. Additional schools may join this tender, and you will be notified if this is the case. The contract/s will be awarded for three years with a possible extension of two years by mutual consent and on the same terms and conditions as the original contract/s. Please note all the schools will be visited over three days on 24,25,26 April 2023 as follows: *24 April 2023 ~ Almondsbury, St Chad's Patchway, Holy Family Catholic, and St Augustine of Canterbury Primary Schools. *25 April 2023 ~ Olveston, Oldbury on Severn, St Paul's Catholic, and Elm Park Primary Schools. *26 April 2023 ~ St Peter's, Our Lady of Lourdes, and Redfield Edge Primary Schools. Suppliers are to arrive at the relevant school's reception 10 minutes prior to mid-morning break. Suppliers will leave site after mid-morning break and return 10 minutes prior to lunch service. Please note that no further unit site visits will be held after these dates. Suppliers' site visit attendees and DBS numbers must be notified to Neil Cook NeilCook@litmuspartnership.co.uk for all site visit dates by 12:00 20April 2023. Visitors who have not had their DBS provided in advance may be denied entry to Schools. Suppliers' sales and operations teams should be made fully aware of this requirement for them to have time to plan resources for these visits to be undertaken, they should have their current DBS certificates with them. The contract/s are offered on a 'guaranteed performance' basis. UiFSM & FSM meals shall be at margin and are charged on consumption. Hospitality and free issues are also recharged on consumption at \"net\" food cost only. It is appreciated that a level of investment may be identified as a requirement of your bid, and therefore bidders are encouraged to provide detailed information of any equipment felt necessary. Bidders must provide the equipment make, model and cost and a justification of how this equipment will assist in fulfilling the proposal and potential of the service. See SQ document for further details. Additional information: LOT 1 https://litmustms.co.uk/respond/4VXS7W9F26",
                "value": {
                    "amount": 322392,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
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                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "2",
                "title": "Lot 2 Almondsbury Primary School",
                "description": "See SQ document for further details. Additional information: Lot 2 https://litmustms.co.uk/respond/7DM34D7T4R",
                "value": {
                    "amount": 491568,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "3",
                "title": "Lot 3 St Peter's C of E VC Primary School",
                "description": "See SQ document for further details. Additional information: Lot 3 https://litmustms.co.uk/respond/3E5EJ5J329",
                "value": {
                    "amount": 261744,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
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            },
            {
                "id": "4",
                "title": "Lot 4 St Pauls RC VA Primary School",
                "description": "See SQ document for further details. Additional information: lot 4 https://litmustms.co.uk/respond/6A5C96F833",
                "value": {
                    "amount": 323988,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "5",
                "title": "Lot 5 Oldbury-on-Severn Primary School",
                "description": "See SQ document for further details. Additional information: Lot 5 https://litmustms.co.uk/respond/V9FV6KFCE6",
                "value": {
                    "amount": 65436,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "6",
                "title": "Lot 6 Olveston CE VC Primary School",
                "description": "See SQ document for further details. Additional information: Lot 6 https://litmustms.co.uk/respond/GXH7KQNR7M",
                "value": {
                    "amount": 282492,
                    "currency": "GBP"
                },
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                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "7",
                "title": "Lot 7 St. Chad's Patchway Primary School",
                "description": "See SQ document for further details. Additional information: Lot 7 https://litmustms.co.uk/respond/45PVYQPU8E",
                "value": {
                    "amount": 327180,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "8",
                "title": "Lot 8 Redfield Edge Primary School",
                "description": "See SQ document for further details. Additional information: Lot 8 https://litmustms.co.uk/respond/7KR8W9E545",
                "value": {
                    "amount": 330372,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "9",
                "title": "Lot 9 Our Lady of Lourdes Primary School",
                "description": "See SQ document for further details. Additional information: Lot 9 https://litmustms.co.uk/respond/858V64GQ24",
                "value": {
                    "amount": 290472,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                "secondStage": {
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                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "10",
                "title": "Lot 10 St Augustine's Primary School",
                "description": "See SQ document for further details. Additional information: Lot10 https://litmustms.co.uk/respond/W63V76GW9H",
                "value": {
                    "amount": 279300,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
                    "endDate": "2028-07-31T23:59:59+01:00"
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                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "11",
                "title": "Lot 11 Elm Park Primary School",
                "description": "See SQ document for further details. Additional information: Lot11 https://litmustms.co.uk/respond/V32CGX2WTS",
                "value": {
                    "amount": 311220,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-08-01T00:00:00+01:00",
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                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
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                },
                "relatedLot": "11"
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        ],
        "submissionMethod": [
            "written"
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        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "procedure": {
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            "acceleratedRationale": "Contract start date 1st August 2023"
        },
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2023-03-10T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2023-04-17T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "St Peter's CofE Primary School, Ellfield Close Bristol BS13 8EF Internet address(es) https://www.stpeterscofeprimary.co.uk"
                        },
                        "newValue": {
                            "text": "St Peter's Anglican Methodist VC Primary School Bank Road Pilning South Gloucestershire BS35 4JG Internet address(es) https://www.stpetersprimary.co.uk/"
                        },
                        "where": {
                            "section": "I.1",
                            "label": "Name and addresses:"
                        }
                    },
                    {
                        "oldValue": {
                            "text": "St Peter's C of E VC Primary School Ellfield Close Bristol BS13 8EF Internet address(es) https://www.stpeterscofeprimary.co.uk"
                        },
                        "newValue": {
                            "text": "Holy Family Catholic Primary School, Amberley Road, Patchway, Bristol, BS34 6BY Internet address(es) https://www.holyfamilyprimary.co.uk/"
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                            "section": "I.1",
                            "label": "Name and addresses"
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                ],
                "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=759011105\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=759011105</a> GO Reference: GO-2023210-PRO-22101710"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-74905",
            "name": "South Gloucestershire Primary Schools catering cluster 1",
            "identifier": {
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            "address": {
                "streetAddress": "St Peter's CofE Primary School, Ellfield Close",
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            },
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                    {
                        "scheme": "COFOG",
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        },
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            "id": "GB-FTS-74906",
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                "legalName": "Almondsbury Primary School"
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                "countryName": "United Kingdom"
            },
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            },
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                "url": "https://www.almondsburyprimary.co.uk"
            }
        },
        {
            "id": "GB-FTS-74907",
            "name": "St Peter's C of E VC Primary School",
            "identifier": {
                "legalName": "St Peter's C of E VC Primary School"
            },
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                "streetAddress": "Ellfield Close",
                "locality": "Bristol",
                "region": "UKK12",
                "postalCode": "BS13 8EF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
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            }
        },
        {
            "id": "GB-FTS-74908",
            "name": "St Pauls RC VA Primary School",
            "identifier": {
                "legalName": "St Pauls RC VA Primary School"
            },
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                "region": "UKK12",
                "postalCode": "BS37 4EP",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.stpaulscatholicprimary.co.uk"
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        },
        {
            "id": "GB-FTS-74909",
            "name": "Oldbury on Severn C of E Primary School",
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                "legalName": "Oldbury on Severn C of E Primary School"
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                "region": "UKK12",
                "postalCode": "BS35 1QG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
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        },
        {
            "id": "GB-FTS-74910",
            "name": "Olveston Primary School",
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                "region": "UKK12",
                "postalCode": "BS35 4DB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.olvestonschool.co.uk"
            }
        },
        {
            "id": "GB-FTS-74911",
            "name": "St Chad's Patchway CE Primary School",
            "identifier": {
                "legalName": "St Chad's Patchway CE Primary School"
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                "region": "UKK12",
                "postalCode": "BS34 6AQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.stchadsprimaryschool.co.uk"
            }
        },
        {
            "id": "GB-FTS-74912",
            "name": "Redfield Edge Primary School",
            "identifier": {
                "legalName": "Redfield Edge Primary School"
            },
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                "streetAddress": "High Street, Oldland Common",
                "locality": "Bristol",
                "region": "UKK12",
                "postalCode": "BS30 9TL",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://redfieldedgeprimary.co.uk"
            }
        },
        {
            "id": "GB-FTS-74913",
            "name": "Our Lady of Lourdes RC Primary School",
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                "legalName": "Our Lady of Lourdes RC Primary School"
            },
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                "streetAddress": "2 Court Road, Kingswood",
                "locality": "Bristol",
                "region": "UKK12",
                "postalCode": "BS15 9QB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
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        },
        {
            "id": "GB-FTS-74914",
            "name": "St Augustine's Primary School",
            "identifier": {
                "legalName": "St Augustine's Primary School"
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                "streetAddress": "42 Boscombe Crescent, Downend",
                "locality": "Bristol",
                "region": "UKK12",
                "postalCode": "BS16 6QR",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "https://www.staugustinedownend.org.uk"
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        },
        {
            "id": "GB-FTS-74915",
            "name": "Elm Park Primary School",
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                "legalName": "Elm Park Primary School"
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                "region": "UKK12",
                "postalCode": "BS36 1NF",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            "details": {
                "url": "http://www.elmparkprimary.com"
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        },
        {
            "id": "GB-FTS-74916",
            "name": "South Gloucestershire Primary Schools catering cluster 1 ~ Catering tender",
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                "legalName": "South Gloucestershire Primary Schools catering cluster 1 ~ Catering tender"
            },
            "address": {
                "streetAddress": "Holy Family Catholic Primary",
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                "countryName": "United Kingdom"
            },
            "roles": [
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            ]
        },
        {
            "id": "GB-FTS-75074",
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            "identifier": {
                "legalName": "South Gloucestershire Primary Schools catering cluster 1"
            },
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                "region": "UKK12",
                "postalCode": "BS35 4JG",
                "countryName": "United Kingdom"
            },
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                "email": "tenders@litmuspartnership.co.uk"
            },
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            ],
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                "url": "https://www.stpetersprimary.co.uk/"
            }
        },
        {
            "id": "GB-FTS-75075",
            "name": "St Peter's Anglican Methodist VC Primary School",
            "identifier": {
                "legalName": "St Peter's Anglican Methodist VC Primary School"
            },
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                "streetAddress": "Bank Road, Pilning",
                "locality": "South Gloucestershire",
                "region": "UKK12",
                "postalCode": "BS35 4JG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "tenders@litmuspartnership.co.uk"
            },
            "roles": [
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            ],
            "details": {
                "url": "https://www.stpetersprimary.co.uk/"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-75074",
        "name": "South Gloucestershire Primary Schools catering cluster 1"
    },
    "language": "en"
}