IA3030 Framework Agreement for Maintenance of Fixed Equipment

{
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    "id": "ocds-h6vhtk-03a627-2023-05-17T15:03:22+01:00",
    "date": "2023-05-17T15:03:22+01:00",
    "ocid": "ocds-h6vhtk-03a627",
    "description": "This is an electronic tender. All submission must be made via the formal Contracting Authority electronic tendering platform. All requests for information to be sent through the electronic tendering portal and message facility on the Proactis electronic tendering system. How to register - follow the link to Proactis electronic tendering: -- https://supplierlive.proactisp2p.com/Account/Login If you require urgent assistance regarding the initial usage of the e-Tendering package please contact the Contracting Authority point-of-contact in Section I.1 of this notice. On failure to reach this contact, please immediately email the nature of the difficulty to commercial.team@staffordshire.gov.uk This procurement is for a Framework Agreement between the appointed providers and the Contracting Authority, to supply predominately services on an ad-hoc call-off basis, as and when required. The Contracting Authority or its public sector partners/Customers makes no guarantee as to the volume of business on offer or to be awarded, and any volumes given are indicative only and intended as a general guide. There is no commitment at the time of tendering from any parties outside of the Contracting Authority and this should be taken into consideration when bidding. All framework management, post-tender, will be in accordance with the Public Contracts Regulations 2015. The call-off orders will be allocated by terms laid down in the framework. Please see the tender documentation for further details. The Contracting Authority also reserves the right to operate a public tender or quotations outside of the framework where so required. As part of the Governments National Procurement Strategy, collaborative working and supporting other Authorities now forms part of the Contracting Authority's procurement remit. This agreement may be made available to other Contracting Authorities including without limitation Councils and Public Bodies within Staffordshire and neighboring geographical areas as prescribed by the NUTS codes in this notice. These will include Health and NHS Bodies, Local Authorities, Contracting Authorities, any other Government Department, Defence, Police and Emergency Services, Metropolitan / District Councils, Utilities, Educational Establishments, and Utilities, including the Contracting Authorities named in this notice. These organisations will be afforded third party rights or be named as beneficiaries under the contract or contracts where appropriate. Financing / Payment: -- payments may be made following acceptance by the banking agents of Staffordshire County Council. Legal form of groups of providers: -- no special legal form is required by the grouping of providers but each provider will be required to be come jointly or severally responsible for the contract before acceptance. For reference the following website outlines the Contracting Authority's policy on the Community Right to Challenge: -- http://www.staffordshire.gov.uk/business/procurement/Community-Right-to-Challenge/Community-Right-to-Challenge.asp",
    "initiationType": "tender",
    "tender": {
        "id": "DN1469",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "IA3030 Framework Agreement for Maintenance of Fixed Equipment",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50000000",
            "description": "Repair and maintenance services"
        },
        "mainProcurementCategory": "services",
        "description": "The scope of this Agreement is to provide a service for the maintenance and periodic service & maintenance of Equipment as more particularly referred to in Section A5 of the specification Services to equipment that shall comprise, but not be limited to: - * a full comprehensive periodic service maintenance and repair provision (the 'Periodic Service Maintenance Visits'); * the removal and storage of Fixed Equipment; * minor modifications as instructed by the Fixed Equipment Management Team; * the use of spares from Fixed Equipment removals to undertake repairs; * a twenty-four (24) hour call out facility; * Services as may be expressly required by the County Council from time-to-time following a Thorough Examination of the Equipment by the County Council's insurance providers (as detailed in Section C6 of this Specification).",
        "value": {
            "amount": 780000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The scope of this Agreement is to provide a service for the maintenance and periodic service & maintenance of Equipment as more particularly referred to in Section A5 of the specification Services to equipment that shall comprise, but not be limited to: - * a full comprehensive periodic service maintenance and repair provision (the 'Periodic Service Maintenance Visits'); * the removal and storage of Fixed Equipment; * minor modifications as instructed by the Fixed Equipment Management Team; * the use of spares from Fixed Equipment removals to undertake repairs; * a twenty-four (24) hour call out facility; * Services as may be expressly required by the County Council from time-to-time following a Thorough Examination of the Equipment by the County Council's insurance providers (as detailed in Section C6 of this Specification).",
                "value": {
                    "amount": 780000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2023-09-01T00:00:00+01:00",
                    "endDate": "2027-09-30T23:59:59+01:00"
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "The Agreement term will be from 1st October 2023 to 30th September 2026, with an additional option to extend by 1st October 2026 to 30th September 2027."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "The Agreement term will be from 1st October 2023 to 30th September 2026, with an additional option to extend by 1st October 2026 to 30th September 2027."
                },
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "20"
                        },
                        {
                            "type": "price",
                            "description": "80"
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                    ]
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        "items": [
            {
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                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50750000",
                        "description": "Lift-maintenance services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "44115600",
                        "description": "Stairlifts"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKG"
                    },
                    {
                        "region": "UKG"
                    }
                ],
                "deliveryLocation": {
                    "description": "Staffordshire"
                },
                "relatedLot": "1"
            }
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        "submissionMethod": [
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        "submissionMethodDetails": "https://supplierlive.proactisp2p.com/Account/Login#",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
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            "endDate": "2023-03-21T12:00:00Z"
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            "bidValidityPeriod": {
                "durationInDays": 180
            }
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        "bidOpening": {
            "date": "2023-03-21T13:00:00Z"
        },
        "hasRecurrence": true,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "reviewDetails": "The Contracting Authority will incorporate a minimum 10 calendar day standstill period (or 15 days where non-electronic or fax methods are used) at the point that an award decision notice is communicated to tenderers. The award decision process will specify the criteria for the award of the contract/framework agreement, the reasons for the decision, including the characteristics and relative advantages, the name and score of the successful tender(s), and will specify when the standstill period is expected to end or the date before which the Contracting Authority will not conclude the contract / framework agreement. If an appeal regarding the award of a contract / framework agreement has not been successfully resolved, the Public Contracts Regulations 2015 provide for aggrieved parties who have been harmed or are at risk of a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly (generally within 3 months). The Court may order the setting aside of the award decision or may order the Contracting Authority to amend any document and may award damages. If an agreement has been entered into the Court may make a declaration of ineffectiveness or may order that the duration of any relevant specific contract be shortened and additionally may award damages. The time limit for seeking such a declaration is generally 30 days from notification of the award (either by award decision notification or contract award notice depending upon the circumstances) or otherwise 6 months.",
        "recurrence": {
            "description": "A notice to renew the framework will be issued early 2027"
        },
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                        "oldValue": {
                            "date": "2023-03-21T12:00:00Z"
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                        "where": {
                            "section": "IV.2.2"
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            }
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    },
    "parties": [
        {
            "id": "GB-FTS-75466",
            "name": "Staffordshire County Council",
            "identifier": {
                "legalName": "Staffordshire County Council"
            },
            "address": {
                "streetAddress": "Staffordshire Place Tipping Street",
                "locality": "Stafford",
                "region": "UKG24",
                "postalCode": "ST16 2DH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Laura Kendall",
                "email": "laura.kendall@staffordshire.gov.uk",
                "url": "https://supplierlive.proactisp2p.com/Account/Login#"
            },
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                "locality": "Stafford",
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                "postalCode": "ST16 2DH",
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            "contactPoint": {
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                "email": "laura.kendall@staffordshire.gov.uk"
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            "id": "GB-FTS-57508",
            "name": "Lift and Engineering Services Ltd",
            "identifier": {
                "legalName": "Lift and Engineering Services Ltd"
            },
            "address": {
                "locality": "Cradley Heath",
                "region": "UKG31",
                "countryName": "United Kingdom"
            },
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