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SAP S/4HANA Programme - Programme Partner and related services

Transport for London

This public procurement record has 1 release in its history.

Planning

28 Feb 2023 at 15:04

Planning Notice
Summary of the contracting process

The Transport for London (TfL) is planning a procurement process for the SAP S/4HANA Programme, seeking a Programme Partner and related services. The contract is expected to last between 24-36 months for the Design and Build stages, with potential renewal options. The procurement category is services within the IT industry. Key dates include an in-person Supplier Briefing Event on 3rd April 2023, with further information provided after Supplier Expressions of Interest. The process will lead to the formal Invitation To Tender (ITT) procurement project.

This procurement opportunity by TfL for the SAP S/4HANA Programme presents a lucrative chance for IT services providers and consultants. Businesses experienced in software development, IT consulting, and system integration are well-suited to compete. The scope includes moving from SAP ECC6.0 to S/4HANA, upgrading systems, and ensuring operational continuity. The procurement stage is currently in the planning phase, with opportunities to engage in early market engagement activities to understand and potentially shape the forthcoming tendering process.

How relevant is this notice?

Notice Information

Notice Title

SAP S/4HANA Programme - Programme Partner and related services

Notice Description

This Prior Information Notice (PIN) is part of our Early Market Engagement (EME) process to seek Expressions of Interest (EOI) to provide the services outlined below. Background: Transport for London's (TfL) existing SAP ECC 6.0 EHP7 environment has been in place since 2004. Over its lifespan, the system has been customised and extended to provide a range of functionality that underpins our business-critical processes in areas like Payroll, HR, Finance, Procurement and Logistics. In some instances this also covers activities across the Greater London Authority (GLA) and Old Oak and Park Royal Development Corporation (OPDC). The core ECC6.0 EHP7 system is integrated with more than 60 systems across our estate, including Ariba, Success Factors and Maximo. As SAP ECC 6.0 EHP7 will no longer receive mainstream support after December 2027, we are planning a programme of ERP transformation to realise a new integrated ERP system, taking the opportunity to standardise and improve business processes and ways of working. The programme will look to exploit new features and functionality to drive efficiency and provide a strong green heartbeat for London. This is part of a wider digital ERP transformation programme across our estate, covering the introduction of SAP Success Factors, SAP Ariba and a modernised workforce management capability that integrates with SAP (system yet to be decided). Scope: We are therefore seeking to engage a Programme partner(s) to design, build and operate the new S/4HANA solution and supporting applications. The Solution scope includes but is not limited to: * Moving from SAP ECC6.0 EHP7 to the S/4 HANA application * Upgrading the SAP Business Intelligence Warehouse Suite * Delivering the technical foundations for integration, front end portal and future developments (e.g. SAP BTP) * A workstream focussing on providing a consistent and positive user experience to our fixed and mobile workforce, including mobile device deployment * Integration and potential remediation of any impacted systems interfaces and processes including SAP GRC & IAG, SAP Success Factors and SAP Ariba. The Services Scope includes but is not limited to: * Design and Build for S/4HANA: Implementation of a new S/4HANA solution, including services such as: Discovery, Design, Build, Test, Data, Deploy and Change Management * Operate for S/4HANA: Ongoing application support and maintenance of the S/4HANA solution following the implementation * Operate for other SAP products: Ongoing application support and maintenance of other SAP solutions such as SAP Ariba, SAP SuccessFactors, GRC, IAG and BPC amongst others * Operate for ECC: Operational maintenance of TfL's existing SAP ECC6 ERP system from Sept 2025 until go-live of the S/4HANA project * Cloud Hosting and Infrastructure: Operational maintenance of TfL's existing and future SAP applications on the Cloud * Licensing: Option to procure SAP & other software licenses, if required The total contract value for the Design and Build stages is estimated to be in the range of PS10m to PS15m for implementation, with annual recurring charges of approximately PS4m to PS5m for Operational Maintenance (including hosting). Potential Suppliers should register their interest in this procurement by sending an email message by no later than 17th March 2023 to: v_mikemarston@tfl.gov.uk Your EOI email message should clearly state: * Project title: "SAP S/4HANA Programme Partner procurement" * Supplier name * Contact details Those interested Suppliers will then be sent a Market Sounding Questionnaire (MSQ) and Prospectus elaborating upon the short description of the Programme accompanied by guidance notes. Responses should be submitted by 21 April 2023. Please refer to Section VI: Complementary information for more information on description.

Lot Information

Lot 1

This Prior Information Notice has been issued for pre-market consultation as permitted by Regulation 40. Nothing in this Prior Information Notice is intended to commit TfL to a subsequent procurement. Subject to all necessary approvals, we anticipate starting the tendering process between Q1 / Q2 of financial year 2023/24. This Prior Information Notice does not signify the commencement of any procurement process and does not constitute any commitment by TfL. We are therefore seeking to engage a Programme partner(s) to design, build and operate the new S/4HANA solution and supporting applications. The Solution scope includes but is not limited to: * Moving from SAP ECC6.0 EHP7 to the S/4 HANA application * Upgrading the SAP Business Intelligence Warehouse Suite * Delivering the technical foundations for integration, front end portal and future developments (e.g. SAP BTP) * A workstream focussing on providing a consistent and positive user experience to our fixed and mobile workforce, including mobile device deployment * Integration and potential remediation of any impacted systems interfaces and processes including SAP GRC & IAG, BPC, SAP Success Factors and SAP Ariba. The Services Scope includes but is not limited to: * Design and Build for S/4HANA: Implementation of a new S/4HANA solution, including services such as: Discovery, Design, Build, Test, Data, Deploy and Change Management * Operate for S/4HANA: Ongoing application support and maintenance of the S/4HANA solution following the implementation. * Operate for other SAP products: Ongoing application support and maintenance of other SAP solutions such as SAP Ariba, SAP SuccessFactors, GRC, IAG and BPC amongst others. * Operate for ECC: Operational maintenance of TfL's existing SAP ECC6 ERP system from Sept 2025 until go-live of the S/4HANA project. * Cloud Hosting and Infrastructure: Operational maintenance of TfL's existing and future SAP applications on the Cloud * Option to procure SAP & other software licenses if required. It should be noted that these may be procured as separate lots (e.g. Design/Build separate from Application Support) or permutations thereof. We intend to procure a number of compatible Supplier partnerships working together from the outset to jointly propose a cohesive solution and delivery approach which meets our outcome-based requirements. TfL expressly reserves the rights to: * amend or adapt scope of requirements before formal release of any Invitation to Tender * cancel this procurement at any stage * not award any contract as a result of the procurement process commenced by publication of this notice

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03acec
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/005876-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support

CPV Codes

48000000 - Software package and information systems

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
28 Feb 20233 years ago
Submission Deadline
Not specified
Future Notice Date
30 Jun 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Transport for London
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
E20 1JN
Postcode Area
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified
Local Authority
Newham
Electoral Ward
Stratford Olympic Park
Westminster Constituency
Stratford and Bow

Further Information

Notice URLs

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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