Award

Maintenance and Repair of Medical Devices

OXLEAS NHS FOUNDATION TRUST

This public procurement record has 2 releases in its history.

Award

29 Nov 2023 at 14:33

Tender

03 Mar 2023 at 15:19

Summary of the contracting process

The Oxleas NHS Foundation Trust has completed an award process for the "Maintenance and Repair of Medical Devices" contract. The Trust sought a Service Provider to manage, service and repair medical devices in various healthcare settings throughout Kent and London. The contract, lasting five years with possible extensions, involves approximately 6000 assets and covers hospitals, clinics, schools, prisons, and patient homes. BCAS Biomedical Services Ltd is the active supplier. The evaluation criteria included qualitative and social value weighting.

This tender presents opportunities for service providers in the healthcare maintenance sector to engage with a significant contract within the public healthcare system. Businesses specializing in medical device repair and maintenance are well-suited to compete, offering services for asset management, planned preventative maintenance, corrective repairs, and more. The national scope of the service provision, inclusive of various healthcare settings, allows for growth potential and the establishment of long-term partnerships with the buying organisation, Oxleas NHS Foundation Trust.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

Maintenance and Repair of Medical Devices

Notice Description

Oxleas NHS Foundation Trust are seeking a Service Provider to manage, service and repair medical devices in all Trust locations. The Trust provides a wide range of Services in Mental and Community healthcare settings throughout Kent and the London Boroughs of Bexley, Bromley, and Greenwich. The services are delivered in a wide variety of settings such as hospitals, clinics, schools, prisons and in patients' homes.

Lot Information

Lot 1

Oxleas NHS Foundation Trust are seeking a Service Provider to manage, service and repair medical devices in all Trust locations. The Trust provides a wide range of Services in Mental and Community healthcare settings throughout Kent and the London Boroughs of Bexley, Bromley, and Greenwich. The services are delivered in a wide variety of settings such as hospitals, clinics, schools, prisons and in patients' homes. Oxleas NHS Foundation Trust provide services in healthcare units within His Majesty's Prisons (HMPs) in London, Kent, Gloucestershire, Wiltshire, Bristol, Dorset and Devon. The site locations may be added to or removed during life of the contract due to changes to requirement for service relocation. The Service Provider will be required to have the capacity to provide the service nationally if required. The Service Provider will be responsible for providing the Service, together with other associated activities as defined in the Specification, to manage all aspects of the medical device equipment including, but not limited to, a medical devices planned preventative maintenance service; a corrective repair service; safety and electrical inspections, asset management, receipt, commissioning and labelling of assets, transportation of equipment and parts, decommissioning and disposal of equipment; risk assessment and supply of replacement/spare parts (components) necessary to rectify faults and to service the equipment. The service provision includes the maintenance, repair, and management of approximately 6000 assets. During the mobilisation period the Service Provider will be required to verify all assets and provide a complete Medical Device Database. The service applies to all specified equipment in all the Trust's service locations including prisons and patient's homes. The duration of the contract is for five (5) years with the option to extend for a further two (2) 12-month periods. The Service shall be provided 5 days a week, Monday to Friday within the Trust's business hours 08:00 - 17:30 for the execution of all planned and corrective events.

Renewal: Two (2) twelve-month periods

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03ae13
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/035224-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services


CPV Codes

50420000 - Repair and maintenance services of medical and surgical equipment

Notice Value(s)

Tender Value
£350,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
29 Nov 20232 years ago
Submission Deadline
3 Apr 2023Expired
Future Notice Date
Not specified
Award Date
30 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
OXLEAS NHS FOUNDATION TRUST
Contact Name
MS Katy Quinn
Contact Email
kquinn@ecovategroup.com
Contact Phone
+44 7915495707

Buyer Location

Locality
DARTFORD
Postcode
DA2 7WG
Post Town
Dartford
Country
England

Major Region (ITL 1)
TLJ South East (England)
Basic Region (ITL 2)
TLJ4 Kent
Small Region (ITL 3)
TLJ43 Kent Thames Gateway
Delivery Location
Not specified

Local Authority
Dartford
Electoral Ward
Maypole & Leyton Cross
Westminster Constituency
Dartford

Supplier Information

Number of Suppliers
1
Supplier Name

BCAS BIOMEDICAL SERVICES

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03ae13-2023-11-29T14:33:59Z",
    "date": "2023-11-29T14:33:59Z",
    "ocid": "ocds-h6vhtk-03ae13",
    "initiationType": "tender",
    "tender": {
        "id": "DN656689",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Maintenance and Repair of Medical Devices",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50420000",
            "description": "Repair and maintenance services of medical and surgical equipment"
        },
        "mainProcurementCategory": "services",
        "description": "Oxleas NHS Foundation Trust are seeking a Service Provider to manage, service and repair medical devices in all Trust locations. The Trust provides a wide range of Services in Mental and Community healthcare settings throughout Kent and the London Boroughs of Bexley, Bromley, and Greenwich. The services are delivered in a wide variety of settings such as hospitals, clinics, schools, prisons and in patients' homes.",
        "value": {
            "amount": 350000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Oxleas NHS Foundation Trust are seeking a Service Provider to manage, service and repair medical devices in all Trust locations. The Trust provides a wide range of Services in Mental and Community healthcare settings throughout Kent and the London Boroughs of Bexley, Bromley, and Greenwich. The services are delivered in a wide variety of settings such as hospitals, clinics, schools, prisons and in patients' homes. Oxleas NHS Foundation Trust provide services in healthcare units within His Majesty's Prisons (HMPs) in London, Kent, Gloucestershire, Wiltshire, Bristol, Dorset and Devon. The site locations may be added to or removed during life of the contract due to changes to requirement for service relocation. The Service Provider will be required to have the capacity to provide the service nationally if required. The Service Provider will be responsible for providing the Service, together with other associated activities as defined in the Specification, to manage all aspects of the medical device equipment including, but not limited to, a medical devices planned preventative maintenance service; a corrective repair service; safety and electrical inspections, asset management, receipt, commissioning and labelling of assets, transportation of equipment and parts, decommissioning and disposal of equipment; risk assessment and supply of replacement/spare parts (components) necessary to rectify faults and to service the equipment. The service provision includes the maintenance, repair, and management of approximately 6000 assets. During the mobilisation period the Service Provider will be required to verify all assets and provide a complete Medical Device Database. The service applies to all specified equipment in all the Trust's service locations including prisons and patient's homes. The duration of the contract is for five (5) years with the option to extend for a further two (2) 12-month periods. The Service shall be provided 5 days a week, Monday to Friday within the Trust's business hours 08:00 - 17:30 for the execution of all planned and corrective events.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Qualitative weighting",
                            "type": "quality",
                            "description": "50.00%"
                        },
                        {
                            "name": "Social Value weighting",
                            "type": "quality",
                            "description": "10.00%"
                        },
                        {
                            "type": "price",
                            "description": "40.00%"
                        }
                    ]
                },
                "contractPeriod": {
                    "durationInDays": 1800
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Two (2) twelve-month periods"
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UK"
                    },
                    {
                        "region": "UK"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://procontract.due-north.com/Advert/Index?advertId=bfaf68e3-f8ad-ed11-811f-005056b64545",
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-04-03T10:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-03-03T16:00:00Z"
        },
        "bidOpening": {
            "date": "2023-03-03T16:00:00Z"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-9616",
            "name": "Oxleas NHS Foundation Trust",
            "identifier": {
                "legalName": "Oxleas NHS Foundation Trust"
            },
            "address": {
                "streetAddress": "Pinewood House, Pinewood Place",
                "locality": "Dartford",
                "region": "UKI",
                "postalCode": "DA2 7WG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "MS Katy Quinn",
                "email": "kquinn@ecovategroup.com",
                "url": "https://procontract.due-north.com/Advert/Index?advertId=bfaf68e3-f8ad-ed11-811f-005056b64545",
                "telephone": "+44 7915495707"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "http://www.oxleas.nhs.uk",
                "buyerProfile": "http://www.oxleas.nhs.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "07",
                        "description": "Health"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-495",
            "name": "The High Court",
            "identifier": {
                "legalName": "The High Court"
            },
            "address": {
                "locality": "London",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-99526",
            "name": "BCAS Biomedical Services Ltd",
            "identifier": {
                "legalName": "BCAS Biomedical Services Ltd"
            },
            "address": {
                "streetAddress": "Aquis House, 49-51 Blagrave Street, Reading,",
                "locality": "Berkshire",
                "region": "UK",
                "postalCode": "RG1 1PL",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-9616",
        "name": "Oxleas NHS Foundation Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "035224-2023-DN656689-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-99526",
                    "name": "BCAS Biomedical Services Ltd"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "035224-2023-DN656689-1",
            "awardID": "035224-2023-DN656689-1",
            "status": "active",
            "dateSigned": "2023-10-01T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "5",
                "measure": "bids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "6",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "7",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "8",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "9",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 5
            },
            {
                "id": "3",
                "measure": "lowestValidBidValue",
                "relatedLot": "1",
                "value": 350000,
                "currency": "GBP"
            },
            {
                "id": "4",
                "measure": "highestValidBidValue",
                "relatedLot": "1",
                "value": 700000,
                "currency": "GBP"
            },
            {
                "id": "1",
                "measure": "lowestValidBidValue",
                "value": 350000,
                "currency": "GBP"
            },
            {
                "id": "2",
                "measure": "highestValidBidValue",
                "value": 700000,
                "currency": "GBP"
            }
        ]
    }
}