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DDaT22481 - CMMS/EAM Software for the ISIS Facility

UK Research and Innovation

This public procurement record has 1 release in its history.

Tender

06 Mar 2023 at 22:05

Tender Notice
Summary of the contracting process

The UK Research and Innovation is leading a public procurement process for the acquisition of CMMS/EAM Software for the ISIS Facility. The tender, with reference number DDaT22481, falls under the goods main procurement category and has a value of £400,000. The procurement method is an open procedure, and interested parties have until April 11, 2023, to submit their bids. The tender is being conducted through the Jaggaer eSourcing Portal, with the deadline for bid validity set for July 10, 2023.

This opportunity presents businesses in the software package and information systems sector with a chance to provide a comprehensive CMMS/EAM solution for the ISIS Facility. Companies specialising in maintenance management systems, asset tracking, and software integration are well-suited to compete. The evaluation criteria for the contract will focus 70% on quality and 30% on price, providing an avenue for businesses to showcase their expertise in delivering high-quality solutions within the specified budget. Successful participation in this tender could lead to a long-term partnership with the UK Research and Innovation for the provision of essential software services.

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Notice Information

Notice Title

DDaT22481 - CMMS/EAM Software for the ISIS Facility

Notice Description

STFC's ISIS facility uses a particle accelerator to produce neutrons and muons which are used to carry out research in the physical and life sciences. The facility uses cutting edge technology and equipment to operate the accelerator continuously through user cycles, with planned maintenance periods approximately four times per year. The facility operates twenty-four hours per day during the user cycle. To ensure high availability and reliability of the assets within the accelerators, target stations and beamlines we require a software based CMMS / EAM system to store asset information, including its location which may be mobile, maintain the stores inventory and operate a maintenance and work order management system. The scope for the computerised maintenance management software (CMMS) package is as follows: * Plan a broad range of maintenance activities from reactive through to preventative and reliability centred. * Schedule and assign maintenance activities, including shutdown scheduling. * Manage the assets lifespan through their entire lifecycle. * Track assets that are movable in their location. * Management of assets spares, stores functionality. * Produce reports and dashboards associated with asset activities. * Associate safety procedures and documentation such as RAMS, PTW and LOTO. * Shift Log allowing events during a shift to be recorded and exchanged between shifts and the equipment owners. * Manage the calibration activities and analyse calibration data of assets through their lifecycle. * Connect, communicate, and export data with third party software such as condition-based monitoring systems, spreadsheets, and external reporting software such as Power BI. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT22481.

Lot Information

Lot 1

STFC's ISIS facility uses a particle accelerator to produce neutrons and muons which are used to carry out research in the physical and life sciences. The facility uses cutting edge technology and equipment to operate the accelerator continuously through user cycles, with planned maintenance periods approximately four times per year. The facility operates twenty-four hours per day during the user cycle. To ensure high availability and reliability of the assets within the accelerators, target stations and beamlines we require a software based CMMS / EAM system to store asset information, including its location which may be mobile, maintain the stores inventory and operate a maintenance and work order management system. The scope for the computerised maintenance management software (CMMS) package is as follows: * Plan a broad range of maintenance activities from reactive through to preventative and reliability centred. * Schedule and assign maintenance activities, including shutdown scheduling. * Manage the assets lifespan through their entire lifecycle. * Track assets that are movable in their location. * Management of assets spares, stores functionality. * Produce reports and dashboards associated with asset activities. * Associate safety procedures and documentation such as RAMS, PTW and LOTO. * Shift Log allowing events during a shift to be recorded and exchanged between shifts and the equipment owners. * Manage the calibration activities and analyse calibration data of assets through their lifecycle. * Connect, communicate, and export data with third party software such as condition-based monitoring systems, spreadsheets, and external reporting software such as Power BI. Please ensure you review all attached information to ensure a full understanding of this requirement. All attachments can be found with the Supplier Attachments tab within the Jaggaer eSourcing Portal. This contract will be awarded based on the evaluation criteria as set out in the RFP document. How to Apply UK Shared Business Services Ltd (UK SBS) will be using the Jaggaer eSourcing Portal for this procurement. To register on the Jaggaer eSourcing portal please use the link https://beisgroup.ukp.app.jaggaer.com/ and follow the instructions to register as a supplier. If you are already registered on the Jaggaer eSourcing Portal and wish to participate in this procurement, please use the link: https://beisgroup.ukp.app.jaggaer.com/. Once you are logged into the system you will be able to locate the Procurement you wish to leave a bid on by clicking the ITTs Open to All Suppliers and searching for the reference number DDaT22481.

Renewal: This contract is being advertised for 36 months + 12 months. Please note there is no obligation or commitment to extend beyond the initial 36 months.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03ae8b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/006513-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

CPV Codes

48000000 - Software package and information systems

Notice Value(s)

Tender Value
£400,000 £100K-£500K
Lots Value
£400,000 £100K-£500K
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Mar 20233 years ago
Submission Deadline
11 Apr 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
UK Research and Innovation
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN2 1FL
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
Not specified
Local Authority
Swindon
Electoral Ward
Rodbourne Cheney
Westminster Constituency
Swindon North

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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