Cloch Housing Association - Two Year Framework Agreement for Void Property Works

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b2bd-2025-07-28T12:38:18+01:00",
    "date": "2025-07-28T12:38:18+01:00",
    "ocid": "ocds-h6vhtk-03b2bd",
    "description": "(SC Ref:805545)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03b2bd",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cloch Housing Association - Two Year Framework Agreement for Void Property Works",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "50700000",
            "description": "Repair and maintenance services of building installations"
        },
        "mainProcurementCategory": "services",
        "description": "Cloch Housing Association are seeking to establish a Two Year Framework Agreement with a maximum of four suitably experienced and qualified Service Providers for the provision of Void Property Works to residential dwellings. It is envisaged that the Framework Agreement will commence by Thursday 1st June 2023 and will operate for a maximum of two years (with the option of annual 12 month extensions up to a maximum of a further two years) and will be delivered throughout Inverclyde. The estimated value of the Two Year Framework Agreement is 800,000 GBP and the estimated annual value of each 12 month optional extension is 400,000 GBP. The total estimated value for the potential four year length of the Framework Agreement is 1,600,000 GBP (inclusive of the two twelve month optional extensions). It is the intention of Cloch Housing Association to hold a 'Meet the Buyer and Contractors Workshop Event' during the tender period. The Event will be fee of charge and shall provide an overview of the Framework Agreement requirements, Cloch Housing Association's aspirations, a summary of the procurement process and in-depth information on how to complete the tender documents and submit a bid through the Contract Notice. The 'Meet the Buyer and Contractors Workshop Event' will be held at 10.00GMT on Thursday 23rd March 2023 at the Beacon Arts Centre, Custom House Quay, Greenock, PA15 1HJ. Interested parties are restricted to a maximum of 2 delegates from their organisation. To record your interest, please email the names of your organisations delegates to alan.shanks@ada-cc.co.uk no later than 12:00 noon GMT on Tuesday 21st March 2023. Places will be allocated on a first come first served basis and further information on the 'Meet the Buyer and Contractors Workshop Event' schedule will be issued to registered delegates in advance of the 23rd March 2023. In the event of over-subscription we may restrict attendance to a single delegate per organisation.",
        "value": {
            "amount": 1600000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "Single Stage Tendering in accordance with Regulations 28 (Open Procedure) and 34 (Framework Agreements) of the Public Contracts (Scotland) Regulations 2015",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Quality",
                            "type": "quality",
                            "description": "60"
                        },
                        {
                            "type": "price",
                            "description": "40"
                        }
                    ]
                },
                "value": {
                    "amount": 1600000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 720
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "May take up option of twelve month extensions up to a maximum of two further years (2025-2027) at an estimated value 400000 GBP (excluding VAT) per annum."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50700000",
                        "description": "Repair and maintenance services of building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50711000",
                        "description": "Repair and maintenance services of electrical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50712000",
                        "description": "Repair and maintenance services of mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "50720000",
                        "description": "Repair and maintenance services of central heating"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM83"
                    },
                    {
                        "region": "UKM83"
                    }
                ],
                "deliveryLocation": {
                    "description": "Greenock, Port Glasgow and Inverkip, Inverclyde"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk",
        "communication": {
            "atypicalToolUrl": "https://www.publiccontractsscotland.gov.uk"
        },
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "NICEIC or SELECT Electrical Contractors Association of Scotland",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Bidders will be required to have a minimum 'general' yearly turnover of 100000 GBP for the last two years or have an average yearly turnover of a minimum of 100000 GBP for the last two years. Where turnover information is not available for the time period requested, the bidder will be required to state the date which they were set up or started trading. It is a requirement of this contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded contract, the types and levels of insurances indicated below: Employer's (Compulsory) Liability Insurance - 5,000,000 GBP Public Liability Insurance - 5,000,000 GBP Contractors All Risk Insurance - 1,000,000 GBP",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "technical",
                    "description": "Bidders must be able to provide two examples of similar Void Property Works to the requirements of Cloch Housing Association undertaken during the last three years that demonstrate that they have the relevant experience to deliver the services/supplies as described in part II.2.4 of the Find a Tender Service Contract Notice or the relevant section of the Site Notice. Bidders must have sufficient manpower, managerial staff and relevant tools, plant or technical equipment to undertake and deliver Void Property Works to a minimum of thirty residential dwellings to Cloch Housing Association annually during the Framework Agreement. Bidders are required to confirm whether they intend to subcontract and, if so, for what proportion of the contract.",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "contractTerms": {
            "performanceTerms": "'Tender Document F- Responsive v7.1 Volume 1(e) KPI Framework' attached to this Contract Notice. Where performance falls below the minimum acceptable level during the Contract, Service Providers will be required to produce a Remedial Plan for the approval of Cloch Housing Association. Failure to produce a Remedial Plan or implement an approved Remedial Plan will be deemed to be a breach of the Framework Agreement, which may lead to the termination of a Service Provider.",
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "otherRequirements": {
            "requiresStaffNamesAndQualifications": true
        },
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 4
            }
        },
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-04-13T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-07-13T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2023-04-13T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-04-13T12:00:00+01:00"
        },
        "hasRecurrence": true,
        "recurrence": {
            "description": "2025 at the earliest if the optional 12 month extensions are not applied"
        }
    },
    "parties": [
        {
            "id": "GB-FTS-1582",
            "name": "Cloch Housing Association",
            "identifier": {
                "legalName": "Cloch Housing Association"
            },
            "address": {
                "streetAddress": "19 Bogle Street",
                "locality": "Greenock",
                "region": "UKM83",
                "postalCode": "PA15 1ER",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Paul McColgan",
                "telephone": "+44 1475783647",
                "email": "paulmccolgan@clochhousing.org.uk",
                "url": "https://www.publiccontractsscotland.gov.uk"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.clochhousing.org.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "description": "Registered Social Landlord"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "06",
                        "description": "Housing and community amenities"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-77483",
            "name": "A.D.A Construction Consultants",
            "identifier": {
                "legalName": "A.D.A Construction Consultants"
            },
            "address": {
                "streetAddress": "Pavilion 3, Linwood Road, St James Business Park",
                "locality": "Paisley",
                "region": "UK",
                "postalCode": "PA3 3BB",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Alan Shanks",
                "telephone": "+44 1418160184",
                "email": "alan.shanks@ada-cc.co.uk"
            },
            "roles": [
                "processContactPoint"
            ],
            "details": {
                "url": "https://www.publiccontractsscotland.gov.uk"
            }
        },
        {
            "id": "GB-FTS-1584",
            "name": "Greenock Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Greenock Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "locality": "Greenock",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-39465",
            "name": "James Frew Ltd",
            "identifier": {
                "legalName": "James Frew Ltd"
            },
            "address": {
                "streetAddress": "James Frew Ltd, 83 New Street",
                "locality": "Stevenston",
                "region": "UKM",
                "postalCode": "KA20 3HD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1294468113"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-109206",
            "name": "Totalis Solutions Ltd",
            "identifier": {
                "legalName": "Totalis Solutions Ltd"
            },
            "address": {
                "streetAddress": "41 McGown Street",
                "locality": "Paisley",
                "region": "UKM83",
                "postalCode": "PA3 1QJ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1418890089"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-134257",
            "name": "H Clarke & Sons Limited T/A HCS Mechanical and Electrical Services",
            "identifier": {
                "legalName": "H Clarke & Sons Limited T/A HCS Mechanical and Electrical Services"
            },
            "address": {
                "streetAddress": "41 James Watt Place, College Milton Industrial Estate",
                "locality": "East Kilbride",
                "region": "UK",
                "postalCode": "G74 5HG",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1418832408"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        },
        {
            "id": "GB-FTS-97527",
            "name": "Procast Building Contractors Ltd.",
            "identifier": {
                "legalName": "Procast Building Contractors Ltd."
            },
            "address": {
                "streetAddress": "4 Alness Street",
                "locality": "Hamilton",
                "region": "UKM95",
                "postalCode": "ML3 6RU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 7799862737"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-1582",
        "name": "Cloch Housing Association"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000725891"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "043431-2025-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-39465",
                    "name": "James Frew Ltd"
                },
                {
                    "id": "GB-FTS-109206",
                    "name": "Totalis Solutions Ltd"
                },
                {
                    "id": "GB-FTS-134257",
                    "name": "H Clarke & Sons Limited T/A HCS Mechanical and Electrical Services"
                },
                {
                    "id": "GB-FTS-97527",
                    "name": "Procast Building Contractors Ltd."
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "043431-2025-1",
            "awardID": "043431-2025-1",
            "status": "active",
            "value": {
                "amount": 1277968.33,
                "currency": "GBP"
            },
            "dateSigned": "2025-07-28T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 6
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 8
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 8
            }
        ]
    }
}