Award

ID 4426293 - DAERA - AFBI - Provision of a Research Library Service.

DAERA AFBI – PROVISION OF A RESEARCH LIBRARY SERVICE

This public procurement record has 2 releases in its history.

Award

18 May 2023 at 08:50

Tender

21 Mar 2023 at 13:48

Summary of the contracting process

The Agri-Food Biosciences Institute (AFBI) initiated a procurement process for a Research Library Service, with a contract recently awarded to Queen's University Belfast. This procurement falls under the services category, specifically for Library software development services in Northern Ireland. The procurement method was an open procedure, and the contract was signed on 17th May 2023, with a total value of £2,378,056. The tender process concluded without the application of standstill periods. It was managed by the Department of Agriculture, Environment and Rural Affairs (DAERA) on behalf of AFBI.

This contract presents a business growth opportunity for organisations specializing in library services and computer-related services. Companies with expertise in these areas are well-suited to compete for potential future tenders that may arise following the initial contract period. The procurement aimed to enhance AFBI's research library services, emphasising a balance between qualitative criteria and cost considerations. The contract duration includes an initial period of four years, with scope for a further extension of up to 4 years. Businesses interested in similar procurement opportunities in the services industry within Northern Ireland should monitor relevant platforms and be prepared to meet the submission terms and bid validity requirements.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

ID 4426293 - DAERA - AFBI - Provision of a Research Library Service.

Notice Description

This procurement is on behalf of Agri-Food Biosciences Institute (AFBI). This requirement is for AFBI's entire research library services. Please see specification for further details.

Lot Information

Lot 1

This procurement is on behalf of Agri-Food Biosciences Institute (AFBI). This requirement is for AFBI's entire research library services. Please see specification for further details.

Options: Initial period of four years plus one further option to extend for up to 4 years.

Renewal: Initial period of four years plus one further option to extend for up to 4 years.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03b4b5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014133-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

92 - Recreational, cultural and sporting services


CPV Codes

72212160 - Library software development services

72500000 - Computer-related services

92511000 - Library services

Notice Value(s)

Tender Value
£2,430,043 £1M-£10M
Lots Value
£2,430,043 £1M-£10M
Awards Value
Not specified
Contracts Value
£2,378,056 £1M-£10M

Notice Dates

Publication Date
18 May 20232 years ago
Submission Deadline
25 Apr 2023Expired
Future Notice Date
Not specified
Award Date
16 May 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
DAERA AFBI – PROVISION OF A RESEARCH LIBRARY SERVICE
Contact Name
SSDAdmin.CPDfinance-ni.gov.uk
Contact Email
ssdadmin.cpd@finance-ni.gov.uk
Contact Phone
Not specified

Buyer Location

Locality
BELFAST
Postcode
N/A
Post Town
Not specified
Country
Not specified

Major Region (ITL 1)
Not specified
Basic Region (ITL 2)
Not specified
Small Region (ITL 3)
Not specified
Delivery Location
TLN Northern Ireland, TLN0 Northern Ireland

Local Authority
Not specified
Electoral Ward
Not specified
Westminster Constituency
Not specified

Supplier Information

Number of Suppliers
1
Supplier Name

QUEEN'S UNIVERSITY BELFAST

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03b4b5-2023-05-18T09:50:46+01:00",
    "date": "2023-05-18T09:50:46+01:00",
    "ocid": "ocds-h6vhtk-03b4b5",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03b4b5",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "ID 4426293 - DAERA - AFBI - Provision of a Research Library Service.",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "72212160",
            "description": "Library software development services"
        },
        "mainProcurementCategory": "services",
        "description": "This procurement is on behalf of Agri-Food Biosciences Institute (AFBI). This requirement is for AFBI's entire research library services. Please see specification for further details.",
        "value": {
            "amount": 2430043,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This procurement is on behalf of Agri-Food Biosciences Institute (AFBI). This requirement is for AFBI's entire research library services. Please see specification for further details.",
                "awardCriteria": {
                    "criteria": [
                        {
                            "name": "Qualitative Criteria",
                            "type": "quality",
                            "description": "70"
                        },
                        {
                            "name": "Price",
                            "type": "cost",
                            "description": "30"
                        }
                    ]
                },
                "value": {
                    "amount": 2430043,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "durationInDays": 1440
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Initial period of four years plus one further option to extend for up to 4 years."
                },
                "submissionTerms": {
                    "variantPolicy": "notAllowed"
                },
                "hasOptions": false,
                "options": {
                    "description": "Initial period of four years plus one further option to extend for up to 4 years."
                },
                "status": "cancelled"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "92511000",
                        "description": "Library services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "72500000",
                        "description": "Computer-related services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN0"
                    },
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN0"
                    }
                ],
                "deliveryLocation": {
                    "description": "Northern Ireland"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://etendersni.gov.uk/epps",
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-04-25T15:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-07-24T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2023-04-25T15:30:00+01:00"
        },
        "bidOpening": {
            "date": "2023-04-25T15:30:00+01:00"
        },
        "hasRecurrence": true,
        "reviewDetails": "CPD will comply with the Public Contracts Regulations 2015 and, where.. appropriate, will incorporate a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful. tenderers to challenge the award decision before the contract is entered into",
        "recurrence": {
            "description": "This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions."
        }
    },
    "parties": [
        {
            "id": "GB-FTS-77970",
            "name": "DAERA AFBI - Provision of a Research Library Service",
            "identifier": {
                "legalName": "DAERA AFBI - Provision of a Research Library Service"
            },
            "address": {
                "locality": "BELFAST",
                "region": "UK",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "SSDAdmin.CPDfinance-ni.gov.uk",
                "email": "SSDAdmin.CPD@finance-ni.gov.uk",
                "url": "https://etendersni.gov.uk/epps"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-51529",
            "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.",
            "identifier": {
                "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended."
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-10577",
            "name": "QUEEN'S UNIVERSITY BELFAST",
            "identifier": {
                "legalName": "QUEEN'S UNIVERSITY BELFAST"
            },
            "address": {
                "streetAddress": "UNIVERSITY ROAD",
                "locality": "BELFAST",
                "region": "UK",
                "postalCode": "BT7 1NN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "t.edgar@qub.ac.uk"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "url": "https://etendersni.gov.uk/epps",
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-77970",
        "name": "DAERA AFBI - Provision of a Research Library Service"
    },
    "language": "en",
    "description": "As per Reg 86 (5) (b) of the PCRs 2015 (as amended) where there is only one tenderer the procurement is exempt from the use of the standstill period, Therefore a standstill was not applied. The successful Contractor's performance on the contract will be regularly monitored against the agreed Key Performance Indicators as. detailed in the Commercial Conditions of Contract Schedule for ICT Schedule 5 - Contract and Service Management and Specification. Schedule. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after. the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in. CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may. be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the.. contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland. Procurement Policy for a period of twelve months from the date of issue of the certificate.",
    "awards": [
        {
            "id": "014133-2023-1-1",
            "relatedLots": [
                "1"
            ],
            "title": "Contract",
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-10577",
                    "name": "QUEEN'S UNIVERSITY BELFAST"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "014133-2023-1-1",
            "awardID": "014133-2023-1-1",
            "title": "Contract",
            "status": "active",
            "value": {
                "amount": 2378056,
                "currency": "GBP"
            },
            "dateSigned": "2023-05-17T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 1
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 1
            }
        ]
    }
}