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Provision of Scanning Equipment Maintenance

Historic Environment Scotland

This public procurement record has 3 releases in its history.

AwardUpdate

23 May 2025 at 14:44

Award Notice
Award

03 May 2023 at 11:12

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Award

04 Apr 2023 at 14:02

Award Notice
Summary of the contracting process

The procurement process in question is the "Provision of Scanning Equipment Maintenance" for Historic Environment Scotland (HES), a non-departmental public body based in Edinburgh, UK. The contract falls under the services category, specifically focusing on repair and maintenance services of precision equipment, with a CPV code of 50430000. The key location for this procurement is the UKM75 region. The process is currently at the contract update stage, with the contract remaining active and signed on the 17th of April 2023. The procurement was conducted under a limited procedure, specifically awarded without prior publication due to technical reasons involving legacy equipment that requires specific support only available from Leica Geosystems, the supplier under contract.

This procurement presents growth opportunities for businesses in the maintenance services sector, particularly those dealing with legacy scanning equipment requiring specialised support. While Leica Geosystems is currently the exclusive supplier due to the unique technical specifications of the equipment, companies with expertise in providing comprehensive maintenance for historical or specialised scanning equipment might consider positioning themselves as potential future suppliers. Focus on developing capabilities in software updates, on-site maintenance, and spare parts supply can be advantageous for businesses keen to engage with public bodies similar to HES in future tenders. Such businesses are well-suited to stepping in during cases where legacy equipment requires utmost precision and technical know-how.

How relevant is this notice?

Notice Information

Notice Title

Provision of Scanning Equipment Maintenance

Notice Description

This Voluntary Ex-Ante Transparency (VEAT) Notice relates to the intended procurement of maintenance services for scanning equipment. The contract duration is to be for 36 months.

Lot Information

Lot 1

Maintenance services for digital scanning equipment used within the National Collection of Aerial Photography (NCAP). The scope of the maintenance services provided will include: - Annual on-site preventative maintenance - Software updates - Spare parts - Customer support

Procurement Information

HES intends to award to the Supplier on the basis that competition is absent for technical reasons. The equipment in question is legacy equipment and no longer commercially available. Given the nature of the services described in II.2.4 of this notice, the necessary support and service engineers, along with a stock of spare parts, can only be provided by the Supplier.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03bc65
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/026568-2025
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

50 - Repair and maintenance services

CPV Codes

50430000 - Repair and maintenance services of precision equipment

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£243,000 £100K-£500K

Notice Dates

Publication Date
23 May 20251 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
27 Mar 20233 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Historic Environment Scotland
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

Leica Geosystems

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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