Award

Provision of Audio Guide Hardware, Maintenance & Content Production

HISTORIC ENVIRONMENT SCOTLAND

This public procurement record has 2 releases in its history.

Award

13 Jul 2023 at 07:38

Tender

17 Apr 2023 at 14:04

Summary of the contracting process

The buying organisation, Historic Environment Scotland, in its procurement process for the "Provision of Audio Guide Hardware, Maintenance & Content Production" in the services category seeks a supplier to manage and maintain audio guide hardware and content at its Properties in Care. The tender, in the procurement stage of an open procedure, was awarded to Imagineear. The contract, valued at £600,681 GBP, was signed on July 4, 2023, and involves providing multimedia elements on the tours, such as images and videos, for visitors' devices. The procurement process took place in Edinburgh, UK.

This tender for the provision of audio guide hardware presents valuable business growth opportunities for suppliers in electronic information services. Businesses providing audio guide hardware maintenance and content production services, especially those experienced in multimedia elements for visitor experiences, are well-suited to compete. The tender includes opportunities for managing and maintaining existing hardware, producing new audio-guide tours, and hosting tour versions for visitors' devices. The contract's ten-year potential also offers long-term business prospects for successful suppliers.

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Notice Title

Provision of Audio Guide Hardware, Maintenance & Content Production

Notice Description

Provision of Audio Guide Hardware Maintenance and Content Production

Lot Information

Lot 1

Historic Environment Scotland requires a supplier to manage and maintain audio guide hardware and content at our Properties in Care. This covers proactive and reactive maintenance of our existing hardware, including replacement where required. The contract further includes the planning, development and production of new high-quality audio-guide tours and changes, updates and additions to existing tours. The contract also involves providing and hosting versions of the tours for visitors' own devices, including upkeep of existing products and the development of new ones. The contract will also include multimedia elements on the tours including images, video, and other functionality.

Options: The Contracting Authority reserves the right to request additional deliveries by the successful Tenderer, either intended as partial replacement of supplies or installations or as extensions of existing supplies and installations. The Contracting Authority may at its sole discretion exercise this option.

Renewal: Following the initial 3 year period there will be the option to extend the contract for three periods of 24 months each, with a final option to extend for 12 months after this (3+2+2+2+1). If all extensions are activated the total contract length would be ten years. The estimated value given is the estimated value of the contract in the event that all extension options are taken up.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03bf3a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/020037-2023
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

64 - Postal and telecommunications services


CPV Codes

64216200 - Electronic information services

Notice Value(s)

Tender Value
£3,000,000 £1M-£10M
Lots Value
£3,000,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£600,681 £500K-£1M

Notice Dates

Publication Date
13 Jul 20232 years ago
Submission Deadline
22 May 2023Expired
Future Notice Date
Not specified
Award Date
3 Jul 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Ten years from April 2023

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
HISTORIC ENVIRONMENT SCOTLAND
Contact Name
Not specified
Contact Email
procurement@hes.scot
Contact Phone
Not specified

Buyer Location

Locality
EDINBURGH
Postcode
EH9 1SH
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Southside/Newington
Westminster Constituency
Edinburgh South

Supplier Information

Number of Suppliers
1
Supplier Name

IMAGINEEAR

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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