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Westcliff High School (Boys and Girls) ~ Catering Tender

Westcliff High School for Girls

This public procurement record has 1 release in its history.

Tender

10 May 2023 at 12:05

Tender Notice
Summary of the contracting process

The Westcliff High School (Boys and Girls) is conducting a selective procurement process for catering services. The contract, valued at £2,980,000 GBP, covers providing meals for students with diverse dietary needs at both schools. The tender period ends on 16th June 2023, with the contract set to begin on 1st January 2024 and run until 31st December 2026. The Schools aim to enhance their catering services through innovative food concepts while adhering to value-for-money principles.

This catering tender by Westcliff High School offers opportunities for small or medium enterprises to provide services to high-achieving grammar schools in Essex. Potential suppliers must meet specific criteria to be considered for the tender stage. Businesses with experience in school catering and a focus on fresh, locally sourced ingredients are well-suited to compete. The procurement process prioritises quality and innovation, with the contract allowing for a two-year extension beyond the initial three-year duration.

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Notice Information

Notice Title

Westcliff High School (Boys and Girls) ~ Catering Tender

Notice Description

The successful Supplier will be required to provide catering services for both Westcliff High School for Girls (WHSG) and Westcliff High School for Boys (WHSB). The two schools share one catering facility.

Lot Information

Lot 1

The successful Supplier will be required to provide catering services for both Westcliff High School for Girls (WHSG) and Westcliff High School for Boys (WHSB). The two schools share one catering facility. WHSG WHSG is a high achieving girls' grammar school, with a mixed sixth form, based in Westcliff-on-Sea Essex. There are up to 915 students in years 7-11 and a further 440 in the sixth form. Students travel from a wide area to attend and have diverse dietary needs. The school currently offers break and lunch to all the students and runs a separate coffee shop, which is distinct from the catering offer, that provides food and drink to all before school and to the sixth form throughout the day. WHSB WHSG is a high achieving boys' grammar school, with a mixed sixth form, based in Westcliff-on-Sea Essex. There are up to 925 pupils in years 7-11 (Sixth Form students are catered for separately, in the School's own 6th Form Canteen, and this is not part of this tender). Pupils travel from a wide area to attend and have diverse dietary needs. The school currently offers lunch to all the pupils. Due to logistical reasons, a break-time service for the boys' school is not currently offered, but the School are open to ideas. The two schools jointly own the catering facility which is run in house, where all the current financial transactions pass through WHSG. The lunch service starts at 12.10 for WHSG and at 1.50 for WHSB. The students are kept separate. The tender The tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of service within the existing facility of the schools, with a focus on exciting new food concepts to satisfy a wide range of pupil tastes and dietary requirements. The Schools would wish the successful contractor to review the current range of services offered and make recommendations accordingly. The contract being tendered is for three years in duration from 1st January 2024 to 31st December 2026 with the option to extend for up to a further 2 years at the discretion of the client. This contract will operate as a Guaranteed Performance Contract, with the successful Contractor offering the School a guaranteed return / cost per annum for the provision of catering services. Sovereignty of the cash tariff is to remain with the schools for the duration of this contract. The School year at both schools is based on a calendar of 195 days. Five days are to be used for staff professional development which means that School will be open to receive students for the legal minimum of 190 days. The contract offered covers the scope for the provision of all catering services within the Schools, which currently includes morning break (at WHSG), lunch, all hospitality and free issue requirements. Free School meals are to be charged with a margin attached and hospitality will be charged based on consumption and at net food cost. Whilst the schools prioritise value for money as a key objective of the Competitive Tender Process, it is not obliged to accept the lowest price. Furthermore, in the event that none of the bids find favour, the schools reserve the right not to appoint. The Trust expects the successful contractor to enable the continued development of catering through the provision of an innovative, healthy food service, with fresh, seasonal, locally sourced ingredients being prepared on-site. The schools expect the successful tenderer to evidence, through their bid, how they shall support and complement its values and support the principles of Every Child Matters. The schools believe that success should be celebrated and that pupils should enjoy their time at school; if lessons are stimulating and challenging then students will love learning. Please see SQ Document for more information.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03c78a
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/013281-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Restricted procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

CPV Codes

55524000 - School catering services

Notice Value(s)

Tender Value
£2,980,000 £1M-£10M
Lots Value
£2,980,000 £1M-£10M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
10 May 20233 years ago
Submission Deadline
16 Jun 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
1 Jan 2024 - 31 Dec 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Westcliff High School for Girls
Additional Buyers

Westcliff High School for Boys

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
ESSEX
Postcode
SS0 0BS
Postcode Area
Southend-on-Sea
Country
England
Major Region (ITL 1)
TLH East (England)
Basic Region (ITL 2)
TLH3 Essex
Small Region (ITL 3)
TLH31 Southend-on-Sea
Delivery Location
TLH3 Essex
Local Authority
Southend-on-Sea
Electoral Ward
Blenheim Park
Westminster Constituency
Southend West and Leigh

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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