Award

The James Hutton Institute ~ Catering, Hospitality and Cleaning Tender

THE JAMES HUTTON INSTITUTE

This public procurement record has 2 releases in its history.

Award

14 Feb 2024 at 11:23

Tender

16 Jun 2023 at 13:14

Summary of the contracting process

The James Hutton Institute is inviting tenders for catering, hospitality, and cleaning services at their Aberdeen and Dundee locations. The procurement process is at the active stage, with a tender deadline of 21st July 2023. The contract, worth GBP 3.6 million over a 3-year period commencing on 1st January 2024, offers an opportunity for businesses in the facilities management services sector to provide services to a globally recognized research organization.

This tender by The James Hutton Institute presents a lucrative opportunity for companies specializing in catering, hospitality, and cleaning services. The institute is specifically looking for suppliers to cater to their new building in Dundee and open science campus in Aberdeen. Businesses with experience in providing services to educational and research institutions, as well as those willing to engage with local suppliers, would be well-suited to compete for this contract.

Find more tenders on our Open Data Platform.
How relevant is this notice?

D3 Tenders Premium

Win More Public Sector Contracts

AI-powered tender discovery, pipeline management, and market intelligence — everything you need to grow your public sector business.

Notice Title

The James Hutton Institute ~ Catering, Hospitality and Cleaning Tender

Notice Description

The successful Supplier will be required to provide Catering, Hospitality and Cleaning services for the James Hutton Institute Aberdeen and Dundee locations. Please note: the Site Visit for this tender will be taking place Wednesday 28th June (Dundee) 2023 at 9.30am and 29th June 2023 (Aberdeen) at 9.30 am. Please confirm your attendee names via the LTMS Portal. Please note: This is running as an Open Tender Procedure, via the Litmus Tender Management System (LTMS). Bidders will be required to submit both their SQ response and also their Tender Response by the same deadline of 21st July 2023 at 12:00. Please use the following links to submit your SQ and your Tender responses via LTMS portal: SQ Response : To submit your SQ Response, please click here: https://litmustms.co.uk/respond/7Z5UPFBGE5 Tender Response : To submit your Tender Response, please click here: https://litmustms.co.uk/respond/9JBUB7FAM3 Please note that The Litmus Partnership Ltd is publishing this Contract Notice on behalf of our client, The James Hutton Institute.

Lot Information

Lot 1

The successful Supplier will be required to provide Catering, Hospitality and Cleaning services for the James Hutton Institute Aberdeen and Dundee locations. Contract value = GBP 3.6 m over the whole lifetime of the contract The James Hutton Institute is a well-respected and globally recognised research organisation delivering fundamental and applied science to drive sustainable use of land and natural resources. The organisation is a charitable company limited by guarantee. It employs over 500 scientists and support staff, making it one of the biggest research centres in the UK and the first of its type in Europe. The Institute is one of the Scottish Governments main research providers, and as such will follow a PCS compliant tender process. The institute current combined catering and cleaning contract comes to its natural end in December 2023, and the client wishes to appoint a suitably qualified organisation to provide its catering and cleaning services. The contract is for the JHI locations in Aberdeen and Dundee. The institute will not accept tender responses for single services and require the provider to provide both catering and cleaning.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03d714
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/004894-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

55 - Hotel, restaurant and retail trade services

79 - Business services: law, marketing, consulting, recruitment, printing and security

90 - Sewage, refuse, cleaning and environmental services


CPV Codes

55520000 - Catering services

79993100 - Facilities management services

90910000 - Cleaning services

Notice Value(s)

Tender Value
£3,600,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£202,137 £100K-£500K

Notice Dates

Publication Date
14 Feb 20242 years ago
Submission Deadline
21 Jul 2023Expired
Future Notice Date
Not specified
Award Date
29 Aug 20232 years ago
Contract Period
1 Jan 2024 - 31 Dec 2029 Over 5 years
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE JAMES HUTTON INSTITUTE
Contact Name
Not specified
Contact Email
tenders@litmuspartnership.co.uk
Contact Phone
+44 1276673880

Buyer Location

Locality
ABERDEEN
Postcode
AB15 8QH
Post Town
Aberdeen
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM5 North Eastern Scotland
Small Region (ITL 3)
TLM50 Aberdeen City and Aberdeenshire
Delivery Location
TLM50 Aberdeen City and Aberdeenshire

Local Authority
Aberdeen City
Electoral Ward
Hazlehead/Queens Cross/Countesswells
Westminster Constituency
Aberdeen South

Supplier Information

Number of Suppliers
1
Supplier Name

ELIOR

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03d714-2024-02-14T11:23:45Z",
    "date": "2024-02-14T11:23:45Z",
    "ocid": "ocds-h6vhtk-03d714",
    "description": "Please note that The Litmus Partnership Ltd is publishing this Contract Notice on behalf of our client, The James Hutton Institute. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. The contracting authority will consider variant bids, evaluating them (so far as the variant or the evaluation of the variant is in the opinion of the contracting authority practicable) on the same basis as a conforming bid, but shall not be obliged to accept any such bid in preference to a conforming bid even if the variant bid scores more highly. No variant will be considered unless the bidder simultaneously submits a conforming bid. NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/authority/noticecreate/Question21.aspx?ID=735514 (SC Ref: 735514) (SC Ref:758218)",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03d714",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "The James Hutton Institute ~ Catering, Hospitality and Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "79993100",
            "description": "Facilities management services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide Catering, Hospitality and Cleaning services for the James Hutton Institute Aberdeen and Dundee locations. Please note: the Site Visit for this tender will be taking place Wednesday 28th June (Dundee) 2023 at 9.30am and 29th June 2023 (Aberdeen) at 9.30 am. Please confirm your attendee names via the LTMS Portal. Please note: This is running as an Open Tender Procedure, via the Litmus Tender Management System (LTMS). Bidders will be required to submit both their SQ response and also their Tender Response by the same deadline of 21st July 2023 at 12:00. Please use the following links to submit your SQ and your Tender responses via LTMS portal: SQ Response : To submit your SQ Response, please click here: https://litmustms.co.uk/respond/7Z5UPFBGE5 Tender Response : To submit your Tender Response, please click here: https://litmustms.co.uk/respond/9JBUB7FAM3 Please note that The Litmus Partnership Ltd is publishing this Contract Notice on behalf of our client, The James Hutton Institute.",
        "value": {
            "amount": 3600000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The successful Supplier will be required to provide Catering, Hospitality and Cleaning services for the James Hutton Institute Aberdeen and Dundee locations. Contract value = GBP 3.6 m over the whole lifetime of the contract The James Hutton Institute is a well-respected and globally recognised research organisation delivering fundamental and applied science to drive sustainable use of land and natural resources. The organisation is a charitable company limited by guarantee. It employs over 500 scientists and support staff, making it one of the biggest research centres in the UK and the first of its type in Europe. The Institute is one of the Scottish Governments main research providers, and as such will follow a PCS compliant tender process. The institute current combined catering and cleaning contract comes to its natural end in December 2023, and the client wishes to appoint a suitably qualified organisation to provide its catering and cleaning services. The contract is for the JHI locations in Aberdeen and Dundee. The institute will not accept tender responses for single services and require the provider to provide both catering and cleaning.",
                "contractPeriod": {
                    "startDate": "2024-01-01T00:00:00Z",
                    "endDate": "2029-12-31T23:59:59Z"
                },
                "hasRenewal": false,
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
                        {
                            "type": "price"
                        }
                    ]
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "90910000",
                        "description": "Cleaning services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "55520000",
                        "description": "Catering services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKM50"
                    },
                    {
                        "region": "UKM50"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "electronicSubmission"
        ],
        "submissionMethodDetails": "https://litmustms.co.uk/respond/7Z5UPFBGE5",
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "procurementMethod": "open",
        "procurementMethodDetails": "Open procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-07-21T12:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ],
            "bidValidityPeriod": {
                "endDate": "2023-07-21T23:59:59+01:00"
            }
        },
        "awardPeriod": {
            "startDate": "2023-07-21T12:00:00+01:00"
        },
        "bidOpening": {
            "date": "2023-07-21T12:00:00+01:00"
        },
        "hasRecurrence": false
    },
    "parties": [
        {
            "id": "GB-FTS-85386",
            "name": "The James Hutton Institute",
            "identifier": {
                "legalName": "The James Hutton Institute"
            },
            "address": {
                "streetAddress": "Craigiebuckler",
                "locality": "Aberdeen",
                "region": "UK",
                "postalCode": "AB15 8QH",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/7Z5UPFBGE5"
            },
            "roles": [
                "buyer"
            ],
            "details": {
                "url": "http://www.hutton.ac.uk/",
                "buyerProfile": "https://litmustms.co.uk/respond/7Z5UPFBGE5",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-52850",
            "name": "Inverness Sheriff Court and Justice of the Peace Court",
            "identifier": {
                "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
            },
            "address": {
                "streetAddress": "Longman Road",
                "locality": "Inverness",
                "postalCode": "IV1 1AH",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-105070",
            "name": "Elior UK plc",
            "identifier": {
                "legalName": "Elior UK plc"
            },
            "address": {
                "streetAddress": "The Courtyard , Catherine Street",
                "locality": "Macclesfield",
                "region": "UK",
                "postalCode": "SK11 6ET",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1625448907"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-85386",
        "name": "The James Hutton Institute"
    },
    "links": [
        {
            "rel": "canonical",
            "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000735514"
        }
    ],
    "language": "en",
    "awards": [
        {
            "id": "004894-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-105070",
                    "name": "Elior UK plc"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "004894-2024-1",
            "awardID": "004894-2024-1",
            "status": "active",
            "value": {
                "amount": 202137.63,
                "currency": "GBP"
            },
            "dateSigned": "2023-08-30T00:00:00+01:00"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 3
            },
            {
                "id": "2",
                "measure": "smeBids",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "3",
                "measure": "foreignBidsFromEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "4",
                "measure": "foreignBidsFromNonEU",
                "relatedLot": "1",
                "value": 0
            },
            {
                "id": "5",
                "measure": "electronicBids",
                "relatedLot": "1",
                "value": 3
            }
        ]
    }
}