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FAE-23-001 FLOOR MAINTENANCE MACHINES AND ON-SITE GENERATION SYSTEM

Education Authority NI

This public procurement record has 4 releases in its history.

AwardUpdate

09 Oct 2026 at 12:58

Award Notice
Award

08 Sep 2026 at 10:30

Award Notice
Award

18 Sep 2023 at 15:26

Award Notice
Tender

19 Jun 2023 at 12:21

Tender Notice
Summary of the contracting process

The Education Authority bought floor-maintenance machinery and an on-site generation system for delivery to schools and Education Authority sites across Northern Ireland. The range covers rotary cleaning machines, suction cleaning machines, carpet cleaning machines, scrubber driers, and on-site generation systems with satellite pumps. The framework can also be used by a broad group of education and public bodies, including controlled, maintained, independent and integrated schools, further education colleges, libraries, youth centres, school-meals kitchens and other named educational organisations. The equipment supports cleaning and facilities operations at these sites. This is a goods procurement for floor-cleaning and floor-polishing machines (CPV 39713400), rather than a contract for cleaning services or building works.

The framework has been awarded and is active. Five suppliers were appointed: Karcher Craigmore Belfast Ltd, Industrial Floorcare Machines Ltd, Diversey Ltd, Carey Cleaning Machines Ltd and IIC Products t/a Victor Floorcare. The contract was signed on 30 August 2023; the framework commenced on 1 September 2023 and is due to expire on 31 August 2027. Its original maximum value was £2.8 million, subsequently increased by 50% to £4.2 million. The procurement used a limited procedure without prior publication of a competition notice. It was structured as one lot and the stated award criterion was price. The original tender deadline was 21 July 2023. The framework allows extensions after the initial two-year period, for up to 24 months.

This framework demonstrates sustained demand for a broad range of floor-care machinery across education and public-sector sites in Northern Ireland. The Authority cited more sites requiring service, including new schools and additional school services, along with ageing equipment, as reasons demand exceeded its original expectations. A credible supplier therefore needs to provide and deliver several types of commercial cleaning machine, including rotary, suction and carpet-cleaning machines, scrubber driers, and on-site generation equipment and satellite pumps. The multi-supplier arrangement shows that both specialist and larger suppliers can compete: the appointed group included several SMEs and a larger supplier. The buying route was a limited procedure without prior publication, and price was the stated award criterion. Suppliers should be able to meet delivery needs across dispersed schools and Authority locations.

How relevant is this notice?

Notice Information

Notice Title

FAE-23-001 FLOOR MAINTENANCE MACHINES AND ON-SITE GENERATION SYSTEM

Notice Description

Supply and delivery of FLOOR MAINTENANCE MACHINES AND ON-SITE GENERATION SYSTEM to individual schools and EA locations within Northern Ireland. This Framework Agreement contains 5 Sections as follows: Section 1 - Rotary Cleaning Machines , Section 2 -Suction Cleaning Machines , Section 3 -Carpet Cleaning Machines ,Section 4 -Scrubber Driers and Section 5 - Onsite Generation System and Satellite Pumps. This framework agreement is let by the Northern Ireland Education Authority ("EA") and is open to the EA, including NI educational bodies as follows and at some point during the life of the framework agreement these bodies may wish to utilise the agreement and should have access, at any point, with the permission of EA. This framework agreement is not intended to replace any current contracts/framework agreements that participating or nonparticipating institutions may already have in place. https://www.education-ni.gov.uk/services/schools-plus Primary and Post Primary schools under the control of the EA, Catholic Maintained Schools, Independent Schools in NI, Irish Medium Schools in NI, both Controlled and, Voluntary Grammar Schools, Nursery School for NI (both controlled and Catholic Maintained), school meals kitchens on-site at all of these schools, and Controlled Youth Centres. https://www.nidirect.gov.uk/contacts/further-education-fe-colleges Further Education Colleges in NI, https://www.nicie.org/parents/school-finder/ Grant Controlled Integrated Education Schools in NI, https://www.isc.co.uk/ schools/northernireland/ Independent School in NI, Libraries NI: https://www.librariesni.org.uk/Libraries/, EA Teachers' and Educational Centres, Council for the Curriculum, Examination and Assessment NI (CCEA), Armagh Observatory and Planetarium, Middletown Centre for Autism, Controlled Schools Support Council (CSSC), Northern Ireland Council for Integrated Education (NICIE)

Lot Information

Lot 1

The supply and delivery of floor maintenace machines and on-site generation system to individual schools and EA locations within Northern Ireland.

Options: After the initial contract period there is an option to extend for any additional periods of up to and including 24 months

Renewal: After the initial 2 year period there is the option to extend for an additional period(s) of up to and including 24 months.

Procurement Information

This multi supplier Framework Agreement commenced on the 1st Septemer 2023,and is due to expire on the 31 August 2027. A modification is being proposed for value by 50% of the original Framework value as detailed below. The modification under Reg 72.(1) (c) meets the following conditions: (i)the need for modification has been brought about by circumstances which a diligent contracting authority could not have foreseen; 1) Over the duration of the contract, the EA Cleaning Service have experienced additional pressures on service delvivery that were not forseen at the time of tender, including an unplanned increase in the number of sites requiring service provision. The scale and timing of these additional requirements arose from operational decisions at individual school level and service requests that were not known, planned or capable of being accurately forecast at the time the procurement was undertaken, including but not limited to new build schools, or taking on services in additional schools. 2) This coupled with aging equipment has led to an increased demand on the Framework for new equipment to ensure ongoing service delivery. As a result, demand for floor maintenance machinery has exceeded the levels anticipated when the original Framework value was established. (ii)the modification does not alter the overall nature of the contract; The proposed modification does not alter the overall nature of the Framework. The Framework will continue to be used for the supply of floor maintenance machinery and associated products which fall within the scope of the Framework as originally Awarded. (iii)any increase in price does not exceed 50% of the value of the original contract or framework agreement. The original Framework value was PS2,800,000. In accordance with Regulation 72(1)(c)(iii), the maximum permissible increase is therefore 50% of this value, namely PS1,400,000. The proposed modification is for PS1,400,000, which does not in exceed 50% of the original Framework value.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03d765
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/095660-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Framework
Procurement Category
Goods
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large, SME

Common Procurement Vocabulary (CPV)

CPV Divisions

39 - Furniture (incl. office furniture), furnishings, domestic appliances (excl. lighting) and cleaning products

CPV Codes

39713400 - Floor-maintenance machines

39713410 - Floor-cleaning machines

39713420 - Floor polishers

Notice Value(s)

Tender Value
£2,800,000 £1M-£10M
Lots Value
£2,800,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£7,000,000 £1M-£10M

Notice Dates

Publication Date
9 Oct 20262 weeks ago
Submission Deadline
21 Jul 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Education Authority NI
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
BELFAST
Postcode
BT1 2NQ
Postcode Area
Northern Ireland
Country
Northern Ireland
Major Region (ITL 1)
TLN Northern Ireland
Basic Region (ITL 2)
TLN0 Northern Ireland
Small Region (ITL 3)
TLN06 Belfast
Delivery Location
TLN Northern Ireland
Local Authority
Belfast
Electoral Ward
Duncairn
Westminster Constituency
Belfast North

Supplier Information

Number of Suppliers
5
Supplier Names

KARCHER CRAIGMORE BELFAST LTD

Industrial Floorcare Machines Ltd

Diversey Ltd

CAREY CLEANING MACHINES LTD

IIC Products Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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