Newbury Academy Trust - Cleaning Tender

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    "id": "ocds-h6vhtk-03dc16-2024-02-16T12:05:10Z",
    "date": "2024-02-16T12:05:10Z",
    "ocid": "ocds-h6vhtk-03dc16",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=843230524\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=843230524</a> GO Reference: GO-2024216-PRO-25193058",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03dc16",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Newbury Academy Trust - Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide cleaning services to Newbury Academy Trust at the following schools: *Trinity School *Fir Tree School *Speenhamland Primary School",
        "value": {
            "amount": 1083774.2,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide Schools that are fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans and standards achieved are as detailed within the Tender Specification. The contract being tendered is from 1st April 2024 to 31st March 2027 with the option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Current Cleaning Arrangements Trinity School *The current incumbent contractor is Cleantec *The annual value of the current contract at this school is PS153,074.46 (price you currently pay Cleantec per annum) *There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS) Fir Tree Primary School *The current incumbent contractor is Cleantec *The annual value of the current contract at this school is PS28,386.97 (price you currently pay Cleantec per annum) *There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS) Speenhamland Primary School *The current incumbent contractor is Cleantec *The annual value of the current contract at this school is PS35,293.41 (price you currently pay Cleantec per annum) *There are not incumbent staff at this school in the Local Government Pension Scheme (LGPS) Contract value: The total cost of cleaning at all schools is PS216,754.84 per annum The value of the new contract is therefore circa PS1,083,774.2 (Total annual cost of cleaning at all schools, multiplied by 5 as the maximum term of the contract is 5 years) Please see SQ document for more information. Additional information: Please note, this is a Contract Award Notice. This contract has already been awarded,",
                "value": {
                    "amount": 1083774.2,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-04-01T00:00:00+01:00",
                    "endDate": "2029-03-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
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        "items": [
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                "deliveryAddresses": [
                    {
                        "region": "UKJ11"
                    },
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                        "region": "UKJ11"
                    }
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                "deliveryLocation": {
                    "description": "Berkshire"
                },
                "relatedLot": "1"
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        "submissionMethod": [
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        "documents": [
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                "id": "economic",
                "documentType": "economicSelectionCriteria"
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        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2023-07-28T12:00:00+01:00"
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        "secondStage": {
            "invitationDate": "2023-09-22T00:00:00+01:00"
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            "languages": [
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        "hasRecurrence": false
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    "parties": [
        {
            "id": "GB-FTS-85873",
            "name": "Newbury Academy Trust",
            "identifier": {
                "legalName": "Newbury Academy Trust"
            },
            "address": {
                "streetAddress": "Love Lane, Newbury",
                "locality": "Berkshire",
                "region": "UKJ11",
                "postalCode": "RG14 2DU",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/B5H5TS3XJ7"
            },
            "roles": [
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            "details": {
                "url": "https://www.newburyacademytrust.org/",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-59395",
            "name": "CleanTEC Services Limited",
            "identifier": {
                "legalName": "CleanTEC Services Limited",
                "id": "04155336"
            },
            "address": {
                "streetAddress": "Unit 2 Handford Court, Garston Lane",
                "locality": "Watford",
                "region": "UKH23",
                "postalCode": "WD25 9EJ",
                "countryName": "United Kingdom"
            },
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    "buyer": {
        "id": "GB-FTS-85873",
        "name": "Newbury Academy Trust"
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    "awards": [
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            "status": "active",
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            "value": {
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                "currency": "GBP"
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            "dateSigned": "2023-12-06T00:00:00Z"
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