Notice Information
Notice Title
H&S Software for HR
Notice Description
Health and Safety Software Portal for logging & managing incidents electronically.
Lot Information
Lot 1
Health and Safety Software Portal for logging & managing incidents electronically.
Procurement Information
Serenity is the most economically viable option in the long term. The quote from Serenity is for an all-user model, which doesn't limit the number of university users. The university needs to have large numbers of users to allow a range of colleagues across the institution to have access to the system- the majority of whom will need to complete risk assessments. The system will be easy to administer on a day-to-day basis and can be managed with existing resource. Serenity includes other modules that we would also want to implement in the future. Due to Serenity being built upon the ServiceNow platform the implementation costs would be significantly lower and could be managed in-house with existing resource. The existing feeds of student and staff data into ServiceNow could be used to avoid the need for a new integration build, which again would further reduce additional costs. Serenity can also be implemented in phases, due to the modular nature, which would allow the in-house resources to be planned and utilised- again removing the need for additional expense. An alternative system, which was demonstrated to the University, could require significant in-house resources to set up and implement. The general day to day management of the system may also require an administrator post and with it being a standalone system it is likely to need more additional support and training, compared to a system based upon an existing University platform. The quote received is for 600 users, compared with the all-user model quoted for by Serenity. Additional users would push the cost above that quoted by Serenity. There would also be the need to build an integration to allow the feed of student and staff data into this standalone system- that further adds to the implementation costs for this alternative system (and most others that are not build upon existing platforms).
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03dc8b
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/018128-2023
- Current Stage
- Award
- All Stages
- Award
Procurement Classification
- Notice Type
- Award Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Limited
- Procurement Method Details
- Negotiated without publication of a contract notice
- Tender Suitability
- Not specified
- Awardee Scale
- Large
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48100000 - Industry specific software package
Notice Value(s)
- Tender Value
- Not specified
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- £480,000 £100K-£500K
Notice Dates
- Publication Date
- 26 Jun 20232 years ago
- Submission Deadline
- Not specified
- Future Notice Date
- Not specified
- Award Date
- 25 Jun 20232 years ago
- Contract Period
- Not specified - Not specified
- Recurrence
- Not specified
Notice Status
- Tender Status
- Complete
- Lots Status
- Not Specified
- Awards Status
- Active
- Contracts Status
- Active
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE UNIVERSITY OF BIRMINGHAM
- Contact Name
- Karen Aird
- Contact Email
- k.aird@bham.ac.uk
- Contact Phone
- +44 1214158491
Buyer Location
- Locality
- BIRMINGHAM
- Postcode
- B15 2TT
- Post Town
- Birmingham
- Country
- England
-
- Major Region (ITL 1)
- TLG West Midlands (England)
- Basic Region (ITL 2)
- TLG3 West Midlands
- Small Region (ITL 3)
- TLG31 Birmingham
- Delivery Location
- TLG West Midlands (England)
-
- Local Authority
- Birmingham
- Electoral Ward
- Edgbaston
- Westminster Constituency
- Birmingham Edgbaston
Further Information
Notice URLs
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
{
"tag": [
"compiled"
],
"id": "ocds-h6vhtk-03dc8b-2023-06-26T15:05:56+01:00",
"date": "2023-06-26T15:05:56+01:00",
"ocid": "ocds-h6vhtk-03dc8b",
"initiationType": "tender",
"tender": {
"id": "SC11767/23",
"legalBasis": {
"id": "32014L0024",
"scheme": "CELEX"
},
"title": "H&S Software for HR",
"status": "complete",
"classification": {
"scheme": "CPV",
"id": "48000000",
"description": "Software package and information systems"
},
"mainProcurementCategory": "goods",
"description": "Health and Safety Software Portal for logging & managing incidents electronically.",
"lots": [
{
"id": "1",
"description": "Health and Safety Software Portal for logging & managing incidents electronically.",
"awardCriteria": {
"criteria": [
{
"type": "price"
}
]
},
"hasOptions": false
}
],
"items": [
{
"id": "1",
"additionalClassifications": [
{
"scheme": "CPV",
"id": "48100000",
"description": "Industry specific software package"
}
],
"deliveryAddresses": [
{
"region": "UKG"
}
],
"relatedLot": "1"
}
],
"procurementMethod": "limited",
"procurementMethodDetails": "Negotiated without publication of a contract notice",
"procurementMethodRationaleClassifications": [
{
"scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
"id": "D_TECHNICAL",
"description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
}
],
"procurementMethodRationale": "Serenity is the most economically viable option in the long term. The quote from Serenity is for an all-user model, which doesn't limit the number of university users. The university needs to have large numbers of users to allow a range of colleagues across the institution to have access to the system- the majority of whom will need to complete risk assessments. The system will be easy to administer on a day-to-day basis and can be managed with existing resource. Serenity includes other modules that we would also want to implement in the future. Due to Serenity being built upon the ServiceNow platform the implementation costs would be significantly lower and could be managed in-house with existing resource. The existing feeds of student and staff data into ServiceNow could be used to avoid the need for a new integration build, which again would further reduce additional costs. Serenity can also be implemented in phases, due to the modular nature, which would allow the in-house resources to be planned and utilised- again removing the need for additional expense. An alternative system, which was demonstrated to the University, could require significant in-house resources to set up and implement. The general day to day management of the system may also require an administrator post and with it being a standalone system it is likely to need more additional support and training, compared to a system based upon an existing University platform. The quote received is for 600 users, compared with the all-user model quoted for by Serenity. Additional users would push the cost above that quoted by Serenity. There would also be the need to build an integration to allow the feed of student and staff data into this standalone system- that further adds to the implementation costs for this alternative system (and most others that are not build upon existing platforms)."
},
"awards": [
{
"id": "018128-2023-SC11767/23-1",
"relatedLots": [
"1"
],
"status": "active",
"suppliers": [
{
"id": "GB-FTS-85957",
"name": "Serenity EHS"
}
]
}
],
"parties": [
{
"id": "GB-COH-RC000645",
"name": "THE UNIVERSITY OF BIRMINGHAM",
"identifier": {
"legalName": "THE UNIVERSITY OF BIRMINGHAM",
"id": "RC000645",
"scheme": "GB-COH"
},
"address": {
"streetAddress": "EDGBASTON",
"locality": "BIRMINGHAM",
"region": "UKG31",
"postalCode": "B152TT",
"countryName": "United Kingdom"
},
"contactPoint": {
"name": "Karen Aird",
"telephone": "+44 1214158491",
"email": "k.aird@bham.ac.uk"
},
"roles": [
"buyer"
],
"details": {
"url": "https://www.birmingham.ac.uk",
"classifications": [
{
"scheme": "TED_CA_TYPE",
"id": "BODY_PUBLIC",
"description": "Body governed by public law"
},
{
"scheme": "COFOG",
"id": "09",
"description": "Education"
}
]
}
},
{
"id": "GB-FTS-85957",
"name": "Serenity EHS",
"identifier": {
"legalName": "Serenity EHS",
"id": "United States of America",
"schemeEntered": "Serenity EHS - United States of America"
},
"address": {
"locality": "San Diego",
"region": "US",
"countryName": "United States"
},
"roles": [
"supplier"
],
"details": {
"scale": "large"
}
},
{
"id": "GB-FTS-13761",
"name": "University of Birmingham",
"identifier": {
"legalName": "University of Birmingham"
},
"address": {
"locality": "Birmingham",
"countryName": "United Kingdom"
},
"roles": [
"reviewBody"
]
}
],
"buyer": {
"id": "GB-COH-RC000645",
"name": "THE UNIVERSITY OF BIRMINGHAM"
},
"contracts": [
{
"id": "018128-2023-SC11767/23-1",
"awardID": "018128-2023-SC11767/23-1",
"status": "active",
"value": {
"amount": 480000,
"currency": "GBP"
},
"dateSigned": "2023-06-26T00:00:00+01:00"
}
],
"language": "en"
}