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Smart Booking System

The Football Foundation

This public procurement record has 3 releases in its history.

Award

04 Feb 2025 at 14:05

Award Notice
TenderUpdate

11 Jul 2023 at 16:05

Tender Notice
Tender

07 Jul 2023 at 10:04

Tender Notice
Summary of the contracting process

The Football Foundation has concluded the procurement process for the "Smart Booking System" project. This project, categorised under sports facilities operation services, aims to enhance the management and operation of sports installations through the implementation of smart locks and booking systems. The procurement covered several regions across the UK, including the West Midlands, East Midlands, East of England, South West, South East, North East, and North West. The open tender procedure resulted in an active contract worth £1.1 million, awarded on 8th December 2023, to Clubspark Group Limited. The contract spans 1440 days, facilitating efficient sports facility management through the capture and booking of key public programmes such as Playzones and Pitch Projects.

This tender offers significant opportunities for businesses in the technological and service sectors, particularly those specialising in sports facility management, electronic security systems, and smart technology integration. It is well-suited for large enterprises like Clubspark Group Limited, but the procurement documentation also highlights its potential suitability for small and medium enterprises (SMEs). This contract provides a chance for companies to penetrate the sports services market, offering innovative solutions that can streamline operations and enhance user experience at sports facilities across numerous UK regions.

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Notice Information

Notice Title

Smart Booking System

Notice Description

The Contracting Authority is seeking to appoint a single supplier for the installation of smart locks and booking systems

Lot Information

Lot 1

The Contracting Authority is looking for a single supplier to install smart lock and booking system to support its delivery of key products and programmes (Playzones, 3G Pitch Projects and Grass Pitch Programme)

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03dfa5
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003653-2025
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Framework
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

44 - Construction structures and materials; auxiliary products to construction (except electric apparatus)

92 - Recreational, cultural and sporting services

CPV Codes

44521120 - Electronic security lock

92610000 - Sports facilities operation services

Notice Value(s)

Tender Value
£1,100,000 £1M-£10M
Lots Value
£1,100,000 £1M-£10M
Awards Value
Not specified
Contracts Value
£1,100,000 £1M-£10M

Notice Dates

Publication Date
4 Feb 20251 years ago
Submission Deadline
11 Aug 2023Expired
Future Notice Date
Not specified
Award Date
8 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The Football Foundation
Additional Buyers

Football Foundation

Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
HA9 0WS
Postcode Area
Harrow
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI7 Outer London - West and North West
Small Region (ITL 3)
TLI72 Brent
Delivery Location
TLC North East (England), TLD North West (England), TLF East Midlands (England), TLG West Midlands (England), TLH East (England), TLJ South East (England), TLK South West (England)
Local Authority
Brent
Electoral Ward
Wembley Park
Westminster Constituency
Brent West

Supplier Information

Number of Suppliers
1
Supplier Name

Clubspark Group Limited

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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