HISP Multi Academy Trust ~ Cleaning Tender

{
    "tag": [
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    "id": "ocds-h6vhtk-03e292-2024-02-21T12:05:10Z",
    "date": "2024-02-21T12:05:10Z",
    "ocid": "ocds-h6vhtk-03e292",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=843936583\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=843936583</a> GO Reference: GO-2024220-PRO-25280887",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-03e292",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "HISP Multi Academy Trust ~ Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools.",
        "value": {
            "amount": 4171086,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "This tender is split into 2 'Lot's: Lot 1 - 3 secondary and 2 primary schools as per: Thornden Secondary School *Web address Thornden School - Home *Current annual cleaning cost - PS133,874.57 *Incumbent provider is KGB South West *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Highcliffe Secondary school *Web address Highcliffe School *Current annual cleaning cost - PS150,662.25 *Incumbent provider is Two Counties LTD *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Portswood Primary School *Web address Portswood Primary School - Home *Current annual cleaning cost - PS72,624.78 *Incumbent provider is KGB South West *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Tannersbrook Primary School *Web address Tanners Brook Primary School - Home *Current annual cleaning cost - PS90,214.82 *Incumbent provider is KGB South West *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Crofton Secondary School *Web address Crofton School | Crofton School, Stubbington | England *Current annual cleaning cost - PS76,538.69 *Cleaning is run in house *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Lot 2 - 3 schools on the Isle of Wight as per: Carisbrook College, Medina School & The Island 6th Form (currently all part of the Isle of Wight Education Foundation - joining HISP Trust) *Web address IWEF - Isle of Wight Education Federation *Current annual cleaning cost - PS310,342.00 (across the three sites) *Cleaning is run in house *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Contract value: *The annual contract value for lot 2 is PS310,342 *The value of the new contract for lot 2 - PS1,551,710 The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is from 1st February 2024 until 1st February 2027 - this will be 24th July 2024 for Highcliffe secondary school & sixth form - with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please see the SQ document for more information and please use the following links to submit your SQ responses for Lot 1 or Lot 2 via LTMS portal: Lot 1 - https://litmustms.co.uk/respond/2X6KH26739 Lot 2 - https://litmustms.co.uk/respond/A8M4M3H2R8. Additional information: Please note: This is a Contract Award Notice. This contract has already been awarded. Lot 2 of the HISP Multi Academy Trust ~ Cleaning Tender was cancelled during the tendering process.",
                "value": {
                    "amount": 4171086,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-02-01T00:00:00Z",
                    "endDate": "2029-02-01T23:59:59Z"
                },
                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
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                "hasOptions": false,
                "status": "cancelled",
                "awardCriteria": {
                    "criteria": [
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                            "type": "price"
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            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKJ3"
                    },
                    {
                        "region": "UKJ3"
                    }
                ],
                "deliveryLocation": {
                    "description": "Hampshire and Isle of Wight"
                },
                "relatedLot": "1"
            }
        ],
        "submissionMethod": [
            "written"
        ],
        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
            },
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
            "GPA"
        ],
        "tenderPeriod": {
            "endDate": "2023-08-18T12:00:00+01:00"
        },
        "secondStage": {
            "invitationDate": "2023-09-08T00:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "hasRecurrence": false,
        "amendments": [
            {
                "id": "1",
                "unstructuredChanges": [
                    {
                        "oldValue": {
                            "text": "This tender is split into 2 'Lot's: Lot 1 - 3 secondary and 2 primary schools as per: Thornden Secondary School *Web address Thornden School - Home *Current annual cleaning cost - PS133,874.57 *Incumbent provider is KGB South West *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Highcliffe Secondary school *Web address Highcliffe School *Current annual cleaning cost - PS150,662.25 *Incumbent provider is Two Counties LTD *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Portswood Primary School *Web address Portswood Primary School - Home *Current annual cleaning cost - PS72,624.78 *Incumbent provider is KGB South West *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Tannersbrook Primary School *Web address Tanners Brook Primary School - Home *Current annual cleaning cost - PS90,214.82 *Incumbent provider is KGB South West *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Crofton Secondary School *Web address Crofton School | Crofton School, Stubbington | England *Current annual cleaning cost - PS76,538.69 *Cleaning is run in house *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Lot 2 - 3 schools on the Isle of Wight as per: Carisbrook College, Medina School & The Island 6th Form (currently all part of the Isle of Wight Education Foundation - joining HISP Trust) *Web address IWEF - Isle of Wight Education Federation *Current annual cleaning cost - PS310,342.00 (across the three sites) *Cleaning is run in house *There are incumbent cleaning staff within the Local Government Pension Scheme at this school Contract value: *The annual contract value for lot 2 is PS310,342 *The value of the new contract for lot 2 - PS1,551,710 The tender The tender project is seeking to appoint a contractor whose initiative and innovation will be welcomed for the provision of cleaning services within the facilities for each school in the Trust. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff at all schools. The basis and rationale that the Client requires the successful contractor to operate to at all times, is being able to provide a School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the Tender Specification. The contract being tendered is from 1st February 2024 until 1st February 2027 - this will be 24th July 2024 for Highcliffe secondary school & sixth form - with an option to extend for up to a further 2 years at the discretion of the client. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost on a monthly basis. It should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term. Please see the SQ document for more information and please use the following links to submit your SQ responses for Lot 1 or Lot 2 via LTMS portal: Lot 1 - https://litmustms.co.uk/respond/2X6KH26739 Lot 2 - https://litmustms.co.uk/respond/A8M4M3H2R8"
                        },
                        "newValue": {
                            "text": "Please note: This is a Contract Award Notice. This contract has already been awarded. Lot 2 of the HISP Multi Academy Trust ~ Cleaning Tender was cancelled during the tendering process."
                        },
                        "where": {
                            "section": "II.2",
                            "label": "II.2.4"
                        }
                    }
                ],
                "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement.It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract n To view this notice, please click here: <a href=\"https://litmustms.co.uk/delta/viewNotice.html?noticeId=844199162\" target=\"_blank\">https://litmustms.co.uk/delta/viewNotice.html?noticeId=844199162</a> GO Reference: GO-2024221-PRO-25330767"
            }
        ]
    },
    "parties": [
        {
            "id": "GB-FTS-87447",
            "name": "HISP Multi Academy Trust",
            "identifier": {
                "legalName": "HISP Multi Academy Trust"
            },
            "address": {
                "streetAddress": "Winchester Road, Chandlers Ford",
                "locality": "Eastleigh",
                "region": "UKJ3",
                "postalCode": "SO53 2DW",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/2X6KH26739"
            },
            "roles": [
                "buyer"
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            "details": {
                "url": "https://www.hispmat.org",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
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                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
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        {
            "id": "GB-FTS-87448",
            "name": "HISP Multi Academy Trust",
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                "legalName": "HISP Multi Academy Trust"
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            "address": {
                "locality": "Eastleigh",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-105551",
            "name": "Two Counties Cleaning Services Limited",
            "identifier": {
                "legalName": "Two Counties Cleaning Services Limited",
                "id": "N/A"
            },
            "address": {
                "streetAddress": "The East Barn, Efford Park, Milford Road",
                "locality": "Lymington",
                "region": "UKJ3",
                "postalCode": "SO41 0JD",
                "countryName": "United Kingdom"
            },
            "roles": [
                "supplier"
            ],
            "details": {
                "scale": "large"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-87447",
        "name": "HISP Multi Academy Trust"
    },
    "language": "en",
    "awards": [
        {
            "id": "005523-2024-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-105551",
                    "name": "Two Counties Cleaning Services Limited"
                }
            ]
        }
    ],
    "contracts": [
        {
            "id": "005523-2024-1",
            "awardID": "005523-2024-1",
            "status": "active",
            "value": {
                "amount": 1040509.1,
                "currency": "GBP"
            },
            "dateSigned": "2023-12-01T00:00:00Z"
        }
    ],
    "bids": {
        "statistics": [
            {
                "id": "1",
                "measure": "bids",
                "relatedLot": "1",
                "value": 6
            }
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}