Notice Information
Notice Title
Integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System
Notice Description
The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System.
Lot Information
Lot 1
The Institute requires an integrated Grants Management, Financial Management, Human Resource Management, Inventory and Procurement Management System or integrated ERP System. The requirements are to be met by a reliable, single sign-on (active directory), on-site, integrated system and will include migration, transition, training, implementation and ongoing support and maintenance. The Institute will seek a live system commencement date of 1st April 2025 for fully tested systems and processes. The key areas for implementation of a new system include: * Grants management capabilities including grant concept, grant proposal / application; grant submission; grant funding; grant management and grant close. The solution must be able to allocate a scientists salary cost across multiple projects and flow into / update in, the relevant project budgets. * Financial management capabilities including full economic costing (overhead absorption); accounts payable; accounts receivable; fixed assets; general ledger; project ledger; sales ledger, purchase ledger, expenses planning; budgeting; forecasting; and cash management. * Human resource management capabilities including recruitment; working terms and conditions; attendance and absence; information and records; transfers; employee relations; legal cases; occupational health; immigration visa's; housing; learning and development; job evaluation and grading; performance management, reward, and recognition; exit process; time and attendance; and employee self-service. * Inventory capabilities. * Procurement management capabilities including raising requisitions; processing purchase orders; punch-out to supplier websites; receipting goods and services; managing supplier returns; dangerous goods; identifying orders >PS10k (quotes); identifying orders; stores; inventory; and specialised shipping. * Self-service capabilities including the ability for end users to access items to action; personal data; team calendar; pay details; HR details; expenses; procurement; training; and professional details. * Chart of Accounts structure or alternate concept. * Labour distribution capabilities including the ability to allocate end users (specifically scientist) across multiple projects. * Workflow capabilities in Finance, HR, Payroll, Procurement, Grants, Self-service, COA, Reporting, Approvals and Project Module. * Internal and external reporting capabilities across all areas of grants management; financial management; human resource management; payroll; procurement management, self-service, COA, reporting and project module. * Approvals management across all areas of grants management; financial management; human resource management; inventory; procurement management, self-service, COA, reporting and project module. All ITT Responses must be submitted to the Institute via email to pirbrighttenders@pirbright.ac.uk.
Options: As per the possible extension to the agreement
Renewal: To extend one year + one year
Notice Details
Publication & Lifecycle
- Open Contracting ID
- ocds-h6vhtk-03e31a
- Publication Source
- Find A Tender Service
- Latest Notice
- https://www.find-tender.service.gov.uk/Notice/023282-2023
- Current Stage
- Award
- All Stages
- Tender, Award
Procurement Classification
- Notice Type
- Tender Notice
- Procurement Type
- Standard
- Procurement Category
- Goods
- Procurement Method
- Open
- Procurement Method Details
- Open procedure
- Tender Suitability
- Not specified
- Awardee Scale
- Not specified
Common Procurement Vocabulary (CPV)
- CPV Divisions
48 - Software package and information systems
-
- CPV Codes
48000000 - Software package and information systems
48450000 - Time accounting or human resources software package
48490000 - Procurement software package
Notice Value(s)
- Tender Value
- £200,000 £100K-£500K
- Lots Value
- Not specified
- Awards Value
- Not specified
- Contracts Value
- Not specified
Notice Dates
- Publication Date
- 9 Aug 20232 years ago
- Submission Deadline
- 28 Aug 2023Expired
- Future Notice Date
- Not specified
- Award Date
- 9 Aug 20232 years ago
- Contract Period
- 2 Jan 2024 - 31 Dec 2030 Over 5 years
- Recurrence
- Not specified
Notice Status
- Tender Status
- Cancelled
- Lots Status
- Cancelled
- Awards Status
- Unsuccessful
- Contracts Status
- Not Specified
Buyer & Supplier
Contracting Authority (Buyer)
- Main Buyer
- THE PIRBRIGHT INSTITUTE
- Contact Name
- https://www.pirbright.ac.uk/
- Contact Email
- procurement@pirbright.ac.uk
- Contact Phone
- Not specified
Buyer Location
- Locality
- WOKING
- Postcode
- GU24 0NF
- Post Town
- Guildford
- Country
- England
-
- Major Region (ITL 1)
- TLJ South East (England)
- Basic Region (ITL 2)
- TLJ2 Surrey, East and West Sussex
- Small Region (ITL 3)
- TLJ25 West Surrey
- Delivery Location
- TLJ25 West Surrey
-
- Local Authority
- Guildford
- Electoral Ward
- Normandy & Pirbright
- Westminster Constituency
- Surrey Heath
Further Information
Open Contracting Data Standard (OCDS)
View full OCDS Record for this contracting process
The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.
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