Cleaning and Mechanical & Electrical Services (M&E) SQ

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03f500-2023-08-18T08:28:26+01:00",
    "date": "2023-08-18T08:28:26+01:00",
    "ocid": "ocds-h6vhtk-03f500",
    "initiationType": "tender",
    "tender": {
        "id": "YFA-RZJ1DS",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning and Mechanical & Electrical Services (M&E) SQ",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "71315000",
            "description": "Building services"
        },
        "mainProcurementCategory": "services",
        "description": "On behalf of Newcastle City Council, Knight Frank Promise is looking to appoint multiple service providers to deliver and maintain cleaning and mechanical & electrical further (''M&E'') services. Newcastle City Council currently has eight (8) sites in scope for the M&E services to maintain NCC's existing assets. Six (6) out of eight (8) sites require cleaning services with TUPE being involved.",
        "value": {
            "amount": 2234630,
            "currency": "GBP"
        },
        "lotDetails": {
            "maximumLotsAwardedPerSupplier": 3,
            "awardCriteriaDetails": "Service A - Cleaning Services Service B - Mechanical and Electrical Maintenance"
        },
        "lots": [
            {
                "id": "1",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            },
            {
                "id": "3",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            },
            {
                "id": "4",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            },
            {
                "id": "5",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            },
            {
                "id": "6",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours"
                },
                "status": "active"
            },
            {
                "id": "7",
                "title": "Mechanical and Electrical Maintenance",
                "description": "Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            },
            {
                "id": "8",
                "title": "Mechanical and Electrical Maintenance",
                "description": "Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS as detailed below."
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "NCC has eight (8) properties requiring M&E Services and six (6) of those properties requiring cleaning services, please note TUPE is involved in the cleaning services, therefore suppliers bidding for the cleaning services must submit a bid for cleaning hours with a view to improve the efficiency and to reduce the downtime hours."
                },
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 1: The Lumen NE4 5BZ"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 2: The Biosphere NE4 5BX Service A - Cleaning Services & Service B - Mechanical & Electrical"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 3: The Key (Helix) NE4 6TQ Service A - Cleaning Services & Service B - Mechanical & Electrical"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 4: The Core NE4 5TF Service A - Cleaning Services & Service B - Mechanical & Electrical"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 5: Partnership House NE3 3AF Service A - Cleaning Services & Service B - Mechanical & Electrical"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 6: The Toffee Factory NE1 2DF Service A - Cleaning Services & Service B - Mechanical & Electrical"
                },
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 7: High Bridge Works NE1 1EW Service B - Mechanical & Electrical"
                },
                "relatedLot": "7"
            },
            {
                "id": "8",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 8: Wards Building NE1 1EW Service B - Mechanical & Electrical"
                },
                "relatedLot": "8"
            }
        ],
        "participationFees": [
            {
                "id": "1",
                "type": [
                    "document"
                ]
            }
        ],
        "submissionMethod": [
            "electronicSubmission",
            "written"
        ],
        "submissionMethodDetails": "https://portal.maistro.com/b/expression-of-interest/80da9e16-5a04-410b-bb2b-ebcb0752690b",
        "selectionCriteria": {
            "criteria": [
                {
                    "type": "suitability",
                    "description": "Suppliers must comply with the below accreditations: * Service A - Cleaning Services o H&S - ISO 45001 o Quality - ISO 9001 o Environmental - ISO 14001 o Cleaning Chemical Safety - COSHH o Rish Assessments & Method Statements - RAMS o Safe Contractor * Service B - M&E Services o H&S - ISO 45001 o Environmental - ISO 14001 o Security - ISO 27001 o Safe Contractor",
                    "appliesTo": [
                        "supplier"
                    ]
                },
                {
                    "type": "economic",
                    "description": "Basic Information Exclusion Grounds Economic and Financial Standing",
                    "appliesTo": [
                        "supplier"
                    ]
                }
            ]
        },
        "documents": [
            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
            }
        ],
        "contractTerms": {
            "reservedExecution": true,
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
            "hasElectronicPayment": true
        },
        "procurementMethod": "selective",
        "procurementMethodDetails": "Competitive procedure with negotiation",
        "techniques": {
            "hasFrameworkAgreement": true,
            "frameworkAgreement": {
                "maximumParticipants": 3
            }
        },
        "tenderPeriod": {
            "endDate": "2023-09-18T17:00:00+01:00"
        },
        "submissionTerms": {
            "languages": [
                "en"
            ]
        },
        "awardPeriod": {
            "startDate": "2023-09-21T00:00:00+01:00"
        },
        "reviewDetails": "* SQ launch day - 18/08/2023. * SQ Submission deadline - 18/09/2023 * SQ Evaluation- 21/09/2023 * SQ Shortlist Notification - 22/09/2023 * ITT Launch Day- (30 days to run) - 27/09/2023. * ITT Site visits- (2 days per service) To have 2 days site visit - to group Helix buildings over say 1; and - The Toffee Factory, High Bridge Works, and Partnership house day 2, the same apply to the cleaning services except for the High Bridge Works - Dates to be agreed, site visits must take place during the ITT stage. * ITT Question Deadline- 26/10/2023 * ITT Submission deadline- 27/10/2023 * ITT Evaluation- 09/11/2023 * ITT Presentations- TBC * BAFO - 16/11/2023 * Award - 23/11/2023 * Standstill 10 days- 04/12/2023 * Implementation Period & Internal Comms- TBC * Contract start day - January."
    },
    "parties": [
        {
            "id": "GB-COH-OC305934",
            "name": "KNIGHT FRANK PROMISE",
            "identifier": {
                "legalName": "KNIGHT FRANK PROMISE",
                "id": "OC305934",
                "scheme": "GB-COH"
            },
            "address": {
                "streetAddress": "St Ann's Quay 124 Quayside",
                "locality": "Newcastle upon Tyne",
                "region": "UKC2",
                "postalCode": "NE1 3BD",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "name": "Procurement Team",
                "telephone": "+44 448000488664",
                "email": "support@Maistro.com",
                "url": "https://portal.maistro.com/b/expression-of-interest/80da9e16-5a04-410b-bb2b-ebcb0752690b"
            },
            "roles": [
                "buyer",
                "centralPurchasingBody"
            ],
            "details": {
                "url": "https://www.maistro.com/",
                "buyerProfile": "https://www.knightfrank.co.uk/knight-frank-promise",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "01",
                        "description": "General public services"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-90495",
            "name": "MAISTRO LIMITED",
            "identifier": {
                "legalName": "MAISTRO LIMITED"
            },
            "address": {
                "streetAddress": "1A Grow on Building 3 Babbage Way",
                "locality": "Exeter",
                "postalCode": "EX52FN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1392325557",
                "email": "support@maistro.com"
            },
            "roles": [
                "reviewBody"
            ],
            "details": {
                "url": "https://www.maistro.com"
            }
        }
    ],
    "buyer": {
        "id": "GB-COH-OC305934",
        "name": "KNIGHT FRANK PROMISE"
    },
    "language": "en"
}