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Digital Cloud Solution to Monitor External Quality Assessment Management System for UK NEQAS for Histocompatibility & Immunogenetics

NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)

This public procurement record has 1 release in its history.

Planning

21 Aug 2023 at 15:26

Planning Notice
Summary of the contracting process

The NHS Wales Shared Services Partnership (NWSSP) is facilitating a procurement process on behalf of the Welsh Blood Service (WBS), which is a Division of Velindre University NHS Trust. The procurement involves seeking market capabilities to refine specifications for a Digital Cloud Solution to Monitor External Quality Assessment Management System for UK NEQAS for Histocompatibility & Immunogenetics. A tender is planned for release in the autumn (approx. Oct./Nov.), with a Supplier Engagement event scheduled for 6th September. Expressions of interest are due by 31st August 2023.

This tender creates opportunities for businesses specialised in industry-specific software packages, especially those experienced in providing cloud-hosted solutions for clinical administrative purposes. Interested businesses can participate in the upcoming Supplier Engagement event to understand requirements and engage with the buying organisation. The procurement stage is currently in the planning phase, with a focus on goods category procurement. The key dates to note are the deadline for expressions of interest on 31st August 2023 and the planned tender release in the autumn.

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Notice Information

Notice Title

Digital Cloud Solution to Monitor External Quality Assessment Management System for UK NEQAS for Histocompatibility & Immunogenetics

Notice Description

UK NEQAS for Histocompatibility and Immunogenetics (UK NEQAS for H&I) is an External Quality Assessment (EQA) provider based at the Welsh Blood Service. EQA schemes help to ensure accurate test results are being reported for patients. UK NEQAS for H&I distributes blood samples to clinical pathology laboratories (e.g. in the NHS), who test the samples and submit results back for assessment to identify any incorrect results. UK NEQAS for H&I have over 300 participants across the NHS in the UK and private sector Health organisations globally. The required solution needs to allow participants to register for scheme participation and submit test results via an online entry system. This will include the ability for each participant to access a controlled area where they can view their past and new reports. The solution is also required to calculate the charges from within the solution for auto release of the invoice to the participant. The successful bidder would also be required to provide the necessary implementation, training and ongoing support as necessary to ensure successful delivery. On-going maintenance and support of the solution will also be required as relevant to a clinical administrative solution. A replacement External Quality Assessments Management System is required by WBS for use by the UK NEQAS for Histocompatibility and Immunogenetics Service based within WBS. NHS Wales has a 'cloud first' policy. As such, the preference would be a public cloud-hosted service.

Lot Information

Lot 1

The system must support the migration of existing data from the legacy system. There is currently a draft User Requirements Specification (URS) which details the system requirements, which include but are not limited to: -Registration of new participants in one or multiple EQA scheme(s) -Annual confirmation of registration of existing participants, through viewing current registration information and editing if required -Registration through a 3rd party 'agent' -Management of lab contact details -Management of lab finance details -Calculation of scheme fees based on scheme and delivery selections at registration -Test results and method information entry for EQA scheme(s) -Save, submit and view submitted results -View reports and certificates produced by UK NEQAS for H&I Crucial to the system is the need for confidentiality. An individual lab must only ever be able to see their own contact details and performance reports. A specific EQA management system for the UK NEQAS for H&I office is also required to manage information entered by participants. It will also perform some analysis of results for assessment and produce individual laboratory reports. This aspect of the system will include but is not limited to: -Management of participants, including contact details, schemes registered for, finance information etc -Participant correspondence management -Add/remove/edit fields for participant data entry -Authorising new registration requests and changes by participants -Username and password management for user access to the secure online area -Management of schemes and sample distributions -Participant result management -Basic result analysis (schemes are quantitative e.g. positive/negative) -Result assessment (i.e. comparison of entered results to an entered 'correct' result) -Produce individual laboratory reports and certificates -Management of laboratories with 'unacceptable performance' (i.e. incorrect results) Additional information: Any supplier noticing this advert after the expression of interest date, will still be able to access this information and tender, subject to the procurement route to market being identified. All documents shared with interested parties may still be shared.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03f5a3
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/024522-2023
Current Stage
Planning
All Stages
Planning

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Not Specified
Procurement Method Details
Not specified
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

71 - Architectural, construction, engineering and inspection services

CPV Codes

48100000 - Industry specific software package

48444100 - Billing system

71731000 - Industrial quality control services

Notice Value(s)

Tender Value
£200,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
21 Aug 20233 years ago
Submission Deadline
Not specified
Future Notice Date
16 Oct 2023Expired
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Planned
Lots Status
Planned
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
NHS Wales Shared Services Partnership-Procurement Services (hosted by Velindre University NHS Trust)
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
CARDIFF
Postcode
CF40 2NR
Postcode Area
Cardiff
Country
Wales
Major Region (ITL 1)
TLL Wales
Basic Region (ITL 2)
TLL5 South East Wales
Small Region (ITL 3)
TLL51 Central Valleys and Bridgend
Delivery Location
TLL Wales
Local Authority
Rhondda Cynon Taf
Electoral Ward
Trealaw
Westminster Constituency
Rhondda and Ogmore

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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