Provision of Planned and Responsive Maintenance and Minor Works - Belfast Electrical Lot 2

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-03faf6-2023-10-27T16:03:42+01:00",
    "date": "2023-10-27T16:03:42+01:00",
    "ocid": "ocds-h6vhtk-03faf6",
    "initiationType": "tender",
    "tender": {
        "id": "Belfast Electrical Lot 2",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Provision of Planned and Responsive Maintenance and Minor Works - Belfast Electrical Lot 2",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "45210000",
            "description": "Building construction work"
        },
        "mainProcurementCategory": "works",
        "description": "The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Electrical Maintenance and Minor Works (Belfast Region) Lot 2 as further described in OJEU Contract Notice and as outlined in the previous VEATs issued on 28 May 2021, 15 April 2022 and 13 December 2022.",
        "lots": [
            {
                "id": "1",
                "description": "The award of a contract by Education Authority Northern Ireland (EANI) without prior publication of a call for competition in the Official Journal of the European Union, in respect of the continued provision of a Term Service Contract for Electrical Maintenance and Minor Works (Belfast Region) Lot 2 as further described in OJEU Contract Notice and as outlined in the previous VEAT issued on 13 December 2022.",
                "hasOptions": true,
                "options": {
                    "description": "The previous VEAT 2022/S 000-035185 issued on 13 December 2022 extended this contract until 31 May 2024 with an option for the EANI to terminate, at its sole discretion, the contract by providing the contractor with written notice of its intention to terminate the contract. The EANI does not intend to extend the time of this contract beyond the modification referenced in VEAT 2022/S 000-035185 published on 13 December 2022. Rather, this publication is to increase the value of the contract."
                },
                "contractPeriod": {
                    "startDate": "2023-10-28T00:00:00+01:00",
                    "endDate": "2024-05-31T23:59:59+01:00"
                }
            }
        ],
        "items": [
            {
                "id": "1",
                "deliveryAddresses": [
                    {
                        "region": "UKN"
                    },
                    {
                        "region": "UKN"
                    }
                ],
                "relatedLot": "1"
            }
        ],
        "procurementMethod": "limited",
        "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
        "coveredBy": [
            "GPA"
        ],
        "procurementMethodRationaleClassifications": [
            {
                "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
                "id": "D_OUTSIDE_SCOPE",
                "description": "The procurement falls outside the scope of application of the directive"
            }
        ],
        "procurementMethodRationale": "Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value is GBP 4 000 000 which does not exceed 50 % of the original contract value. This contingency includes sums to permit work in other Lots (as per the contract and Regulation 72 (1)(a)). Due to circumstances which could not have been foreseen at the time of publication of the previous VEAT Notice, EANI are now required to further increase the value of this contract. This is required as additional expenditure has been incurred due to increased demand for Special Educational Needs (SEN) placements, which were not anticipated at the time of the original Contract Notice or subsequent VEAT Notices. The uplift to the contract value also being sought as a precautionary measure to ensure continued service delivery of the SEN placement programme and in particular the potential of further ongoing response maintenance works as may be required before the contract expiry. The EANI does not intend to extend the time of this contract beyond the modification referenced in VEAT 2022/S 000-035185 published on 13 December 2022. Rather, this publication is to increase the value of the contract. To secure continuity, the provisions of the contract as referenced in VEAT 2022/S 000-035185 and in VEAT 2022/S 000-010140 remain. Regulation 72(1) (b) further permits this extension as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued access to EANI schools and facilities and could result in partial/total closure of schools; and (ii) will cause significant inconvenience and duplication of costs. EANI envisages new contract award by 31/05/24."
    },
    "awards": [
        {
            "id": "026525-2023-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-92058",
                    "name": "Irwin ME Ltd"
                }
            ]
        },
        {
            "id": "031868-2023-Belfast Electrical Lot 2-1",
            "relatedLots": [
                "1"
            ],
            "status": "active",
            "suppliers": [
                {
                    "id": "GB-FTS-27090",
                    "name": "Irwin ME Ltd"
                }
            ]
        }
    ],
    "parties": [
        {
            "id": "GB-FTS-1727",
            "name": "Education Authority NI",
            "identifier": {
                "legalName": "Education Authority NI"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "facilities.procure@eani.org.uk"
            },
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                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-92058",
            "name": "Irwin ME Ltd",
            "identifier": {
                "legalName": "Irwin ME Ltd"
            },
            "address": {
                "locality": "Irwin ME Ltd",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "info@irwinm-e.com"
            },
            "roles": [
                "supplier"
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            "details": {
                "url": "https://irwinm-e.com/",
                "scale": "large"
            }
        },
        {
            "id": "GB-FTS-38606",
            "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions",
            "identifier": {
                "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions"
            },
            "address": {
                "locality": "Belfast",
                "countryName": "United Kingdom"
            },
            "roles": [
                "reviewBody"
            ]
        },
        {
            "id": "GB-FTS-84187",
            "name": "the Education Authority",
            "identifier": {
                "legalName": "the Education Authority"
            },
            "address": {
                "streetAddress": "40 Academy Street",
                "locality": "Belfast",
                "region": "UK",
                "postalCode": "BT1 2NQ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "facilities.procure@eani.org.uk"
            },
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                "buyer"
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                "url": "https://etendersni.gov.uk/epps",
                "buyerProfile": "https://etendersni.gov.uk/epps"
            }
        },
        {
            "id": "GB-FTS-27090",
            "name": "Irwin ME Ltd",
            "identifier": {
                "legalName": "Irwin ME Ltd"
            },
            "address": {
                "locality": "Portadown",
                "region": "UKN",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "email": "info@irwinm-e.com"
            },
            "roles": [
                "supplier"
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            "details": {
                "url": "https://irwinm-e.com/",
                "scale": "sme"
            }
        }
    ],
    "buyer": {
        "id": "GB-FTS-84187",
        "name": "the Education Authority"
    },
    "contracts": [
        {
            "id": "026525-2023-1",
            "awardID": "026525-2023-1",
            "status": "active",
            "value": {
                "amount": 4000000,
                "currency": "GBP"
            },
            "dateSigned": "2023-09-07T00:00:00+01:00"
        },
        {
            "id": "031868-2023-Belfast Electrical Lot 2-1",
            "awardID": "031868-2023-Belfast Electrical Lot 2-1",
            "status": "active",
            "value": {
                "amount": 39265000,
                "currency": "GBP"
            },
            "dateSigned": "2023-09-07T00:00:00+01:00",
            "period": {
                "startDate": "2023-10-28T00:00:00+01:00",
                "endDate": "2024-05-31T23:59:59+01:00"
            },
            "items": [
                {
                    "id": "1",
                    "classification": {
                        "scheme": "CPV",
                        "id": "45210000",
                        "description": "Building construction work"
                    },
                    "deliveryAddresses": [
                        {
                            "region": "UKN"
                        }
                    ],
                    "relatedLot": "1"
                }
            ],
            "amendments": [
                {
                    "id": "1",
                    "description": "An extension to the value of the contract of 4,000,000.00 GBP which does not exceed 50 % of the original contract value. The EANI does not intend to extend the time of this contract beyond the modification referenced in VEAT 2022/S 000-035185 published on 13 December 2022. Rather, this publication is to increase the value of the contract. The total value of the extension is PS4,000,000 GBP. Due to circumstances which could not have been foreseen at the time of publication of the previous VEAT Notice, EANI are now required to further increase the value of this contract. This is required as additional expenditure has been incurred due to increased demand for Special Educational Needs (SEN) placements, which were not anticipated at the time of the original Contract Notice or subsequent VEAT Notices. The uplift to the contract value also being sought as a precautionary measure to ensure continued service delivery of the SEN placement programme and in particular the potential of further ongoing response maintenance works as may be required before the contract expiry. The EANI does not intend to extend the time of this contract beyond the modification referenced in VEAT 2022/S 000-035185 published on 13 December 2022. Rather, this publication is to increase the value of the contract. Further information in VII.2.2 below.",
                    "rationale": "Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: To secure continuity, the provisions of the contract as referenced in VEAT 2022/S 000-035185 and in VEAT 2022/S 000-010140 remain. Regulation 72(1)(c) permits this extension due to unforeseen circumstances which a diligent contracting authority could not have foreseen, the overall nature of the contract is not altered and Modification value is GBP 4 000 000 which does not exceed 50 % of the original contract value. This contingency includes sums to permit work in other Lots (as per the contract and Regulation 72 (1)(a)). Regulation 72(1) (b) further permits this extension as a change of provider: (i) cannot be made for economic and technical reasons as requirements of interchangeability or interoperability of services procured under the original procurement and given the need to ensure continued access to EANI schools and facilities and could result in partial/total closure of schools; and (ii) will cause significant inconvenience and duplication of costs. EANI envisages new contract award by 31/05/24."
                }
            ]
        }
    ],
    "language": "en"
}