Tender

Travel Management Services

THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED

This public procurement record has 2 releases in its history.

TenderUpdate

12 Oct 2023 at 14:09

Tender Notice
Tender

11 Sep 2023 at 15:19

Tender Notice
Summary of the contracting process

The Westminster Foundation for Democracy Limited has issued a tender for Travel Management Services within the services category. The procurement process is at the tender stage, with a deadline for supplier questions and submission on 3 October and 15 October respectively. The tender is for travel agency and similar services, catering to both local and international travel needs of their staff and consultants. The buying organisation is located in London, UK, and is seeking a flexible provider to handle all aspects of travel arrangements, including visas, air travel, rail travel, ground transportation, and hotel bookings.

This tender presents an opportunity for travel management companies or agencies specialised in providing comprehensive travel services to various destinations. The successful bidder will need to have experience in managing individual and group travel, online booking tools compliant with specific policies, and dedicated assistance for travellers. Businesses well-suited to compete are those that can offer tailored and efficient travel solutions, strong customer service, and a flexible cost structure to meet the diverse needs of the Westminster Foundation for Democracy Limited.

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Notice Information

Notice Title

Travel Management Services

Notice Description

Due to the nature of the work WFD carries out, more than 50% of our staff and consultants travel on a regular basis both locally in and to the UK and overseas to a diverse range of countries. Our travel needs are often short-notice or subject to last-minute changes due to the changing needs of travellers. For the logistical arrangements of these business trips, WFD needs the services of a provider that can facilitate both an individual's travel arrangements, complex group trips, and VIP travel. The successful bidder will provide the following services: visas; air travel; rail travel (UK, Europe, and international); ground transportation (e.g. transfers); event venue/meeting space finding and booking; and hotel bookings with no guaranteed minimum annual expenditure on travel and accommodation. This will need to be reflected in a flexible cost and billing structure. In particular, WFD is looking for a provider that has an effective online booking tool that conforms with our Safe & Sustainable Travel Policy and Expenditure Authorisation requirements, to enable staff to book their own travel if they wish to, bookable from international and UK points of sale. Additionally, we require dedicated agents on hand to help with any queries or to fulfil offline travel bookings for staff and sponsored third party travellers. Supplier questions are published on our website, please refer to the link below. The deadline for supplier questions is 17:00 BST, 3 October. Please also refer to the same web page for the full Invitation to Tender and information on how to apply. Alternatively, the ITT can be downloaded below.

Lot Information

Lot 1

For full details, please refer to the Invitation to Tender document or our website page.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-03fbc9
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/030137-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

CPV Codes

63510000 - Travel agency and similar services

63520000 - Transport agency services

Notice Value(s)

Tender Value
£1,500,000 £1M-£10M
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
12 Oct 20232 years ago
Submission Deadline
8 Oct 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED
Contact Name
Not specified
Contact Email
procurement@wfd.org
Contact Phone
Not specified

Buyer Location

Locality
LONDON
Postcode
SW1H 9EX
Post Town
South West London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified
Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

Download

The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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