Cleaning and Mechanical & Electrical Services (M&E) Service

{
    "tag": [
        "compiled"
    ],
    "id": "ocds-h6vhtk-0406da-2023-09-29T16:43:34+01:00",
    "date": "2023-09-29T16:43:34+01:00",
    "ocid": "ocds-h6vhtk-0406da",
    "initiationType": "tender",
    "tender": {
        "id": "IUO-S1N8IV",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Cleaning and Mechanical & Electrical Services (M&E) Service",
        "status": "active",
        "classification": {
            "scheme": "CPV",
            "id": "71315000",
            "description": "Building services"
        },
        "mainProcurementCategory": "services",
        "description": "Please note supplier who have completed the initial first stage SQ of this procurement will be issued an invitation to the ITT stage, suppliers who have not completed the SQ stage will not be invited to participate in ITT. On behalf of Newcastle City Council, Knight Frank Promise is looking to appoint multiple service providers to deliver and maintain cleaning and mechanical &electrical further (''M&E'') services. Newcastle City Council currently has eight (8)sites in scope for the M&E services to maintain NCC's existing assets. Six (6) out of eight (8) sites require cleaning services with TUPE being involved.",
        "value": {
            "amount": 2234630,
            "currency": "GBP"
        },
        "lotDetails": {
            "awardCriteriaDetails": "Service A - Cleaning Services 6 LOTS Service B - Mechanical and Electrical Maintenance 8 LOTS"
        },
        "lots": [
            {
                "id": "1",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Open to suggestions regarding cleaning hours"
                },
                "status": "active"
            },
            {
                "id": "2",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Open to suggestions regarding cleaning hours"
                },
                "status": "active"
            },
            {
                "id": "3",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Open to suggestions regarding cleaning hours"
                },
                "status": "active"
            },
            {
                "id": "4",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Open to suggestions regarding cleaning hours"
                },
                "status": "active"
            },
            {
                "id": "5",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Open to suggestions regarding cleaning hours"
                },
                "status": "active"
            },
            {
                "id": "6",
                "title": "Cleaning and M&E",
                "description": "Service A - Cleaning Services General Requirements * Labour Breakdown o Cleaners o Supervisors * Daily/Weekly/Monthly Quarterly/Annually services to include but not be limited to; o Carpet cleaning o Dusting o Door cleaning o Vacuuming o Deep cleaning o Spot Clean o Mirror cleaning o Replace Consumables o Sweep and mop floors. o Empty bins * Window Cleaning & Periodic Services to include but not be limited to; o Internal/External window cleaning o Roof Level Rooflights o Pressure washing exterior. * Washroom Services to include but not be limited to; o Bins o Vending o Air Fresheners o Feminine Hygiene * Additional Services to include but not be limited to; o Dust mats o Upholstery Cleans - Common Areas * Consumables Services to include but not be limited to: o Toilet Rolls o Liquid soap o Dishwasher tablets o Washup liquid o Paper towels Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": true,
                "options": {
                    "description": "Open to suggestions regarding cleaning hours"
                },
                "status": "active"
            },
            {
                "id": "7",
                "title": "M&E",
                "description": "Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            },
            {
                "id": "8",
                "title": "M&E",
                "description": "Service B - Mechanical & Electrical Services * Electrical Safety * Environmental Hazards * Hazardous Substances * Lone Working: * Fire Safety * Mains Services * People with Additional Needs * Safe Site * Safety Equipment * Working at Heights * Water Treatment * Water hygiene task and frequency",
                "contractPeriod": {
                    "durationInDays": 1080
                },
                "hasRenewal": true,
                "renewal": {
                    "description": "Knight Frank Promise is looking to appoint on a three (3) plus two-year (2) term, this term is applicable to all eight (8) LOTS"
                },
                "submissionTerms": {
                    "variantPolicy": "allowed"
                },
                "hasOptions": false,
                "status": "active"
            }
        ],
        "items": [
            {
                "id": "1",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "The Lumen NE4 5BZ"
                },
                "relatedLot": "1"
            },
            {
                "id": "2",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 2: The Biosphere NE4 5BX"
                },
                "relatedLot": "2"
            },
            {
                "id": "3",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 3: The Key (Helix) NE4 6TQ"
                },
                "relatedLot": "3"
            },
            {
                "id": "4",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 4: The Core NE4 5TF"
                },
                "relatedLot": "4"
            },
            {
                "id": "5",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 5: Partnership House NE3 3AF"
                },
                "relatedLot": "5"
            },
            {
                "id": "6",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    },
                    {
                        "scheme": "CPV",
                        "id": "90919200",
                        "description": "Office cleaning services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 6: The Toffee Factory NE1 2DF"
                },
                "relatedLot": "6"
            },
            {
                "id": "7",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 7: High Bridge Works NE1 1EW"
                },
                "relatedLot": "7"
            },
            {
                "id": "8",
                "additionalClassifications": [
                    {
                        "scheme": "CPV",
                        "id": "50710000",
                        "description": "Repair and maintenance services of electrical and mechanical building installations"
                    },
                    {
                        "scheme": "CPV",
                        "id": "71315000",
                        "description": "Building services"
                    }
                ],
                "deliveryAddresses": [
                    {
                        "region": "UKC2"
                    }
                ],
                "deliveryLocation": {
                    "description": "Lot 8: Wards Building NE1 1EW"
                },
                "relatedLot": "8"
            }
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        "participationFees": [
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        ],
        "submissionMethod": [
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        ],
        "submissionMethodDetails": "https://www.maistro.com/",
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            "criteria": [
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                    "description": "This is the second stage ITT tender, suppliers who have not completed the SQ stage and have not received an email from Maistro team informing them of the invitation to the second stage procurement will not be sent an invitation.",
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        "procurementMethodDetails": "Open procedure",
        "techniques": {
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            "frameworkAgreement": {
                "maximumParticipants": 4
            }
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        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2023-10-30T23:00:00Z"
        },
        "submissionTerms": {
            "languages": [
                "en"
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        "awardPeriod": {
            "startDate": "2023-10-31T23:00:00Z"
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        "bidOpening": {
            "date": "2023-10-31T23:00:00Z"
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        "hasRecurrence": false,
        "contractTerms": {
            "hasElectronicOrdering": true,
            "electronicInvoicingPolicy": "allowed",
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        "reviewDetails": "* ITT Launch Day- (30 days to run) - 29/09/2023. * ITT Site visits- (2 days per service) To have 2 days site visit - to group Helix buildings over say 1; and - The Toffee Factory, High Bridge Works, and Partnership house day 2, the same apply to the cleaning services except for the High Bridge Works - Dates to be agreed, site visits must take place during the ITT stage. * ITT Question Deadline- 27/10/2023 * ITT Submission deadline- 30/10/2023 * ITT Evaluation- 09/11/2023 * ITT Presentations- TBC * BAFO - 16/11/2023 * Award - 23/11/2023 * Standstill 10 days- 04/12/2023 * Implementation Period & Internal Comms- TBC * Contract start day - January."
    },
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                "locality": "Newcastle upon Tyne",
                "region": "UKC2",
                "postalCode": "NE1 3BD",
                "countryName": "United Kingdom"
            },
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            "address": {
                "streetAddress": "1A Grow on Building 3 Babbage Way",
                "locality": "Exeter",
                "postalCode": "EX5 2FN",
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    "language": "en"
}