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Winter Festivals

The City of Edinburgh Council

This public procurement record has 4 releases in its history.

Award

03 Feb 2025 at 10:18

Award Notice
Tender

16 Oct 2023 at 15:33

Tender Notice
Tender

16 Oct 2023 at 15:33

Tender Notice
Planning

04 Oct 2023 at 09:52

Planning Notice
Summary of the contracting process

The City of Edinburgh Council has awarded a contract for the provision of event services for Edinburgh’s Winter Festivals, including the renowned Edinburgh’s Hogmanay Festival and Edinburgh’s Christmas celebrations, to Unique Assembly Ltd. This contract, valued at £3,249,825, covers a wide range of events and activities such as street parties, concerts, and family attractions. These festivals take place at various locations around Edinburgh city centre and offer substantial promotional opportunities for the city. The contract commenced in January 2025 with a tenure of three years and includes options for two additional one-year extensions, aligning with the preparation and delivery of these celebrated events until at least 2026.

This contract presents significant business growth opportunities, particularly for those in the event management sector. Companies specialising in large-scale public events, logistical support for urban celebrations, and experience in delivering high-profile, multifaceted projects are well-suited to compete. Additionally, businesses with a strong focus on community engagement, crowd management, and innovative event solutions will find a conducive environment for showcasing and expanding their services. The City of Edinburgh Council encourages collaboration and innovative approaches, making this an ideal platform for companies looking to enhance their portfolio and gain international exposure.

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Notice Information

Notice Title

Winter Festivals

Notice Description

Award of Contract for the Provision of Event Services for Edinburgh's Winter Festivals (Edinburgh's Hogmanay Festival and Edinburgh's Christmas) These Festivals offer a rich and varied programme of activities, events, attractions and celebrations designed to provide magical experiences for visitors and residents alike. This requirement is being published under the Light Touch Regime

Lot Information

Lot 1

Historically, Edinburgh's Christmas has taken place over a six-week period from around the third weekend in November to around the 6th of January, at locations in and around the city centre. Previous activities have included a market offer, fairground, family attractions and an ice rink. Edinburgh's Hogmanay Festival is an internationally renowned New Year event. Edinburgh's Hogmanay Festival has been a 3-day event centred around celebrations on 31st December. The Festival provides unrivalled promotion for the city and images of the midnight fireworks display have previously been broadcast around the world, attracting significant international audiences and awareness. Previous activities have included a street party, concerts in Princes Street Gardens, a torchlight procession and an open-air ceilidh. In 2021, an extensive public consultation on the future of the winter festivals (Christmas and Hogmanay) was undertaken which is reflected within the specification for the service. It is the intention that any Contract resulting from this procurement process will commence in March/April 2024 to service the 2024/25 requirement for Edinburgh's Christmas and 2025/26 onwards requirement for a combined Edinburgh's Christmas and Edinburgh's Hogmanay. The Contract term will be for an initial period of three years with two optional one year extensions undertaken at the sole discretion of the City of Edinburgh Council (the Council). Additional information: This requirement shall involve negotiations. Please download the SPD and accompanying information on PCS-T for full details

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-0407b6
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/003423-2025
Current Stage
Award
All Stages
Planning, Tender, Award

Procurement Classification

Notice Type
Planning Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Selective
Procurement Method Details
Procedure involving negotiations
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

79 - Business services: law, marketing, consulting, recruitment, printing and security

CPV Codes

79952000 - Event services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£3,249,824 £1M-£10M

Notice Dates

Publication Date
3 Feb 20251 years ago
Submission Deadline
31 Oct 2023Expired
Future Notice Date
9 Oct 2023Expired
Award Date
30 Jan 20251 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Active
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
The City of Edinburgh Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
EDINBURGH
Postcode
EH8 8BG
Postcode Area
Edinburgh
Country
Scotland
Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM75 City of Edinburgh
Local Authority
City of Edinburgh
Electoral Ward
City Centre
Westminster Constituency
Edinburgh East and Musselburgh

Supplier Information

Number of Suppliers
1
Supplier Name

Unique Assembly Ltd

Further Information

Open Contracting Data Standard (OCDS)

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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