Award

Principal Contractor: Events

THE CORPORATE OFFICER OF THE HOUSE OF LORDS AND THE CORPORATE OFFICER OF THE HOUSE OF COMMONS, ACTING JOINTLY

This public procurement record has 2 releases in its history.

Award

15 Apr 2024 at 09:42

Tender

19 Oct 2023 at 13:19

Summary of the contracting process

The House of Lords and House of Commons jointly issued a tender for a procurement project titled "Principal Contractor: Events" in the services category to maintain contingency options for Parliament in the event of disruptions to the Parliamentary Estate. The contracting authority, The Corporate Officer of the Houses of Commons and Lords, based in London, UK, initiated this tender, which is now in the active stage. The procurement method used is an open procedure, with a focus on event services. The contract was signed on 27th March 2024, with a total value of £822,000 in GBP.

This procurement opportunity presents a chance for businesses in the event services industry to bid for contracts related to maintaining critical business activities for Parliament. Suitable businesses should have expertise in event services and the ability to carry out builds across the UK. The contract may involve activities such as design validation, logistics, rehearsals, and ongoing contract management. The procurement offers an option for 1 + 1 years extension in addition to the initial 3-year term, allowing for potential business growth and continuity in service provision.

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Notice Title

Principal Contractor: Events

Notice Description

Parliament maintains a variety of contingency options which can be deployed in the event of a disruption to part or all of the Parliamentary Estate. These contingency options ensure the continuity of parliamentary business with a primary focus on maintaining critical, high-level business activities. Various options exist which provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re-located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance to Members, Peers, their staff, staff of both Houses and visitors to the estate.

Lot Information

Lot 1

Parliament maintains a variety of contingency options which can be deployed in the event of a disruption to part or all of the Parliamentary Estate. These contingency options ensure the continuity of parliamentary business with a primary focus on maintaining critical, high-level business activities. Various options exist which provide flexibility to respond to a range of scenarios. The plans identify venues where Parliament could be re- located to ensure that the business of Parliament can be carried out without interruption and with minimum disturbance to Members, Peers, their staff, staff of both Houses and visitors to the estate. As part of any future contract the successful bidder will be required to carry out the build in any venue as required across the UK. The Client will be responsible for the hire of the venue prior to an activation or planned rehearsal of the build. As part of the future contract the successful bidder should be aware and acknowledge that the plans may not be activated for real during the life of this contact. The Authority will require the successful bidder to undertake a number of activities within the delivery of the contract, but not limited to the following activities: 1) Validation of existing designs and associated build schedules 2) Storage and Logistics 3) Potential rehearsals of build with existing Parliamentary supply chain 4) Ongoing contract management 5) Set up and ongoing management of arrangements to allow real life activation of options at little or short notice.

Options: 1 + 1 years option in addition to the 3 year term

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040d65
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/012117-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
SME

Common Procurement Vocabulary (CPV)

CPV Divisions

63 - Supporting and auxiliary transport services; travel agencies services

79 - Business services: law, marketing, consulting, recruitment, printing and security


CPV Codes

63120000 - Storage and warehousing services

79930000 - Specialty design services

79952000 - Event services

Notice Value(s)

Tender Value
£800,000 £500K-£1M
Lots Value
£800,000 £500K-£1M
Awards Value
Not specified
Contracts Value
£822,000 £500K-£1M

Notice Dates

Publication Date
15 Apr 20241 years ago
Submission Deadline
28 Nov 2023Expired
Future Notice Date
Not specified
Award Date
27 Mar 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE CORPORATE OFFICER OF THE HOUSE OF LORDS AND THE CORPORATE OFFICER OF THE HOUSE OF COMMONS, ACTING JOINTLY
Contact Name
David Martin
Contact Email
pcd@parliament.uk
Contact Phone
+44 202191600

Buyer Location

Locality
LONDON
Postcode
SW1A 0AA
Post Town
South West London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI3 Inner London - West
Small Region (ITL 3)
TLI35 Westminster and City of London
Delivery Location
Not specified

Local Authority
Westminster
Electoral Ward
St James's
Westminster Constituency
Cities of London and Westminster

Supplier Information

Number of Suppliers
1
Supplier Name

PHD MODULAR ACCESS SERVICES

Open Contracting Data Standard (OCDS)

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