Award

GP IT Document Management

THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)

This public procurement record has 1 release in its history.

Award

27 Oct 2023 at 11:12

Summary of the contracting process

The NHS National Services Scotland (NSS) has awarded a contract for GP IT Document Management to Advanced Health and Care Limited. The procurement process was initiated by NSS under a limited procurement method without prior publication of a call for competition. The contract involves upgrading document management software for General Practices in Scotland and the Scottish Prison Service, with a completion deadline set for 31 March 2024. The total contract value is £15,000,000.

This tender provides growth opportunities for businesses in the IT services sector, particularly those experienced in consulting, software development, and support. Companies with expertise in cloud-hosted solutions and NHS IT systems integration are well-suited to compete. The award criteria for this tender focused on price, and the selection process was carried out under Regulation 33.(1)(b)(ii) due to unique technical requirements in the Scottish GP IT systems environment.

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Notice Title

GP IT Document Management

Notice Description

NSS is required to upgrade the document management and workflow software services for all General Practices in Scotland (and primary care provision in the Scottish Prison Service). The current contract ends 31 March 2024. The current solution Docman 7 is no longer fit for purpose and is an end-of-life product provided by Advanced Health and Care Limited. The Docman 7 product will no longer be supported from January 2026. The upgrade to the Docman 10 product will take an estimated 27 months to migrate all data and implement the new software services in 900 practices. The new Docman 10 services continue to support the existing GP2GP clinical record transfer process. They provide a centralised cloud hosted solution which integrates effectively with current GP IT Clinical Systems. Integrated Electronic Data Transfer [EDT Hub] and SCI Gateway functionality continues to be fully supported in the new upgraded services.

Lot Information

Lot 1

A contract has been negotiated with the current supplier for new cloud hosted services, including migration from current locally hosted services. No compliant framework agreement exists.

Procurement Information

NSS awards this contract under Regulation 33.(1)(b)(ii). No other supplier can provide the required services under the current technical environment for GP IT systems in Scotland.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-040f9e
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/031782-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Award procedure without prior publication of a call for competition
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support


CPV Codes

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£15,000,000 £10M-£100M

Notice Dates

Publication Date
27 Oct 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
28 Sep 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
THE COMMON SERVICES AGENCY (MORE COMMONLY KNOWN AS NHS NATIONAL SERVICES SCOTLAND) (NSS)
Contact Name
George Futcher
Contact Email
george.futcher@nhs.scot
Contact Phone
+44 7798870171

Buyer Location

Locality
EDINBURGH
Postcode
EH12 9EB
Post Town
Edinburgh
Country
Scotland

Major Region (ITL 1)
TLM Scotland
Basic Region (ITL 2)
TLM1 East Central Scotland
Small Region (ITL 3)
TLM13 City of Edinburgh
Delivery Location
TLM Scotland

Local Authority
City of Edinburgh
Electoral Ward
Drum Brae/Gyle
Westminster Constituency
Edinburgh South West

Supplier Information

Number of Suppliers
1
Supplier Name

ADVANCED HEALTH AND CARE

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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