Light Hall School ~ Cleaning Tender

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    "id": "ocds-h6vhtk-041111-2024-06-03T16:05:05+01:00",
    "date": "2024-06-03T16:05:05+01:00",
    "ocid": "ocds-h6vhtk-041111",
    "description": "The contracting authority considers that this contract may be suitable for economic operators that are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteria set out for the procurement. It will be the supplier's responsibility to obtain any necessary documents in order to submit a response by the closing date and time. The contracting authority reserves the right not to award any or part of the contract which is the subject of this contract notice and reserves the right to terminate the procurement process at any time. The contracting authority will not be liable for any costs incurred by those expressing an interest in tendering for this contract opportunity. To view this notice, please click here: https://litmustms.co.uk/delta/viewNotice.html?noticeId=866222526 GO Reference: GO-202463-PRO-26411263",
    "initiationType": "tender",
    "tender": {
        "id": "ocds-h6vhtk-041111",
        "legalBasis": {
            "id": "32014L0024",
            "scheme": "CELEX"
        },
        "title": "Light Hall School ~ Cleaning Tender",
        "status": "complete",
        "classification": {
            "scheme": "CPV",
            "id": "90919300",
            "description": "School cleaning services"
        },
        "mainProcurementCategory": "services",
        "description": "The successful Supplier will be required to provide cleaning services for Light Hall School, Solihull, West Midlands.",
        "value": {
            "amount": 166000,
            "currency": "GBP"
        },
        "lots": [
            {
                "id": "1",
                "description": "The current cleaning service provision at the Schools has not been market tested in recent years and to ensure Best Value principles are applied the Client has made a decision to tender the cleaning service. The current cleaning operation is run by Accuro Facilities. The value of the current contracts is PS166k and it is intended that the initial contract shall run for a period of 3 years starting 1st September 2024, with the ability to extend by a further two years with agreement with both parties. For the avoidance of doubt TUPE Regulations will apply to this contract. The successful Supplier will be expected to deliver a concise and detailed method of management reporting at the end of each month, thus updating the senior management team within the school on contract performance. It is imperative that an open book policy is offered to ensure the Client has total clarity on both operational and financial performance. The Client is seeking both innovation and the application of current cleaning techniques and up-to-date equipment within the tender submissions and would expect as a result of this to be able to identify 'best value' principles and work in partnership with the chosen Supplier going forward. The Client has set five key objectives which should be focused upon throughout the tender process. They are: *Ongoing savings year-on-year during the contract term. *Review / suggestions to improve work methodology; suggestions to improve the efficiency of service. *Due to the high percentage of hard flooring throughout the site, it is believed specialist equipment will be required to maintain a high standard of cleanliness throughout. Recommendations and investment of this equipment should be included within the financial submission of the tender document. *The successful Supplier must deliver a consistently, high standards of cleanliness across the site. A reconciliation will take place monthly to reconcile the actual operating financial result to allow the Client to see how the cleaning operation is performing financially. Any banked hours will be accrued and used to cover additional periodic cleans or credited back to the Client at the end of each financial year. Please see SQ Document for more information. Additional information: This contract has already been awarded.",
                "value": {
                    "amount": 166000,
                    "currency": "GBP"
                },
                "contractPeriod": {
                    "startDate": "2024-09-01T00:00:00+01:00",
                    "endDate": "2029-08-31T23:59:59+01:00"
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                "hasRenewal": false,
                "secondStage": {
                    "minimumCandidates": 5,
                    "maximumCandidates": 10
                },
                "selectionCriteria": {
                    "description": "A minimum of 5 suppliers and a maximum of 10 suppliers will be taken forward to the tender stage of the process. Where less than 5 suppliers meet the minimum standards, only those that meet the minimum standards will be taken through to the tender stage. Where more than 5 suppliers meet the minimum standard, those suppliers with the highest scores will proceed to the tender stage."
                },
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                "deliveryLocation": {
                    "description": "WEST MIDLANDS (ENGLAND)"
                },
                "relatedLot": "1"
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        ],
        "submissionMethod": [
            "written"
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        "documents": [
            {
                "id": "economic",
                "documentType": "economicSelectionCriteria"
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            {
                "id": "technical",
                "documentType": "technicalSelectionCriteria"
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        ],
        "procurementMethod": "selective",
        "procurementMethodDetails": "Restricted procedure",
        "coveredBy": [
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        "tenderPeriod": {
            "endDate": "2023-12-15T12:00:00Z"
        },
        "secondStage": {
            "invitationDate": "2024-01-29T00:00:00Z"
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        "submissionTerms": {
            "languages": [
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        "hasRecurrence": false,
        "contractTerms": {
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            "electronicInvoicingPolicy": "allowed",
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    "parties": [
        {
            "id": "GB-FTS-96902",
            "name": "Light Hall School",
            "identifier": {
                "legalName": "Light Hall School"
            },
            "address": {
                "streetAddress": "Hathaway Road, Shirley, Solihull",
                "locality": "West Midlands",
                "region": "UKG",
                "postalCode": "B90 2PZ",
                "countryName": "United Kingdom"
            },
            "contactPoint": {
                "telephone": "+44 1276673880",
                "email": "tenders@litmuspartnership.co.uk",
                "url": "https://litmustms.co.uk/respond/88N97A4R24"
            },
            "roles": [
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            "details": {
                "url": "http://www.lighthall.co.uk",
                "classifications": [
                    {
                        "scheme": "TED_CA_TYPE",
                        "id": "BODY_PUBLIC",
                        "description": "Body governed by public law"
                    },
                    {
                        "scheme": "COFOG",
                        "id": "09",
                        "description": "Education"
                    }
                ]
            }
        },
        {
            "id": "GB-FTS-115081",
            "name": "OCS GROUP UK LIMITED",
            "identifier": {
                "legalName": "OCS GROUP UK LIMITED",
                "id": "03056469"
            },
            "address": {
                "streetAddress": "New Century House, The Havens, Ipswich",
                "locality": "Suffolk",
                "region": "UKH14",
                "postalCode": "IP3 9SJ",
                "countryName": "United Kingdom"
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    "contracts": [
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            "value": {
                "amount": 1025533.33,
                "currency": "GBP"
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            "dateSigned": "2024-05-24T00:00:00+01:00"
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