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Fire Alarm Support Contractor

Swindon Borough Council

This public procurement record has 3 releases in its history.

AwardUpdate

09 Sep 2026 at 12:05

Award Notice
Award

25 Apr 2024 at 11:01

Award Notice
Tender

07 Nov 2023 at 17:36

Tender Notice
Summary of the contracting process

Swindon Borough Council procured a fire alarm support service for its owned and managed buildings in Swindon. The work covers testing complex fire alarm systems, planned and reactive maintenance, repair support for the Council’s in-house team, and emergency out-of-hours response. It applies to both conventional and addressable fire alarm systems, including fire-alarm system installation and support. The buyer is Swindon Borough Council. The requirement is a public-sector building maintenance and fire-safety service, suited to providers able to support a council-wide estate and respond to statutory fire alarm needs. The service was structured as a single requirement rather than separate operational lots.

The procurement has been awarded and the contract is active. It used an open procedure, with electronic bids and English-language submissions. The tender deadline and bid opening were 7 December 2023 at 15:00. The initial contract was intended to start on 1 May 2024 for 24 months, with an optional further 24 months, giving a potential four-year term. Two active awards and contracts were recorded for T. H. White Limited: £253,640 and £292,718.07, both signed on 19 February 2024. The contract period is recorded as 1,440 days. Evaluation was based on price at 60%, with social value 10%, and implementation, health and safety, data management and problem solving each weighted at 7.5%. The requirement received eight bids, including six from SMEs.

This procurement shows sustained demand from Swindon Borough Council for specialist fire alarm support across a substantial public building estate. A credible future competitor would need practical capability in testing, planned maintenance, reactive repairs and emergency out-of-hours response for both conventional and addressable systems. The requirement also favours suppliers able to work alongside an in-house council team, manage service data, implement an organised support arrangement and maintain strong health and safety controls. Evidence of effective problem solving and delivery of social value would strengthen a bid. The six SME bids show that smaller specialist firms can compete, while the successful supplier profile indicates the need for sufficient operational capacity to cover council buildings and deal with unexpected repair demand.

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Notice Information

Notice Title

Fire Alarm Support Contractor

Notice Description

Fire Alarm Support Contractor Swindon Borough Council invites expressions of interest from suitably qualified and experienced service providers for the provision of a Fire Alarm Support Contractor Project Description Swindon Borough Council (SBC), wishes to submit to tender the requirements for the provision of a fire alarm support contractor to complete testing on our complex fire alarm systems, including planned and reactive maintenance. Repair support on fire systems to support our in-house team, as well as emergency out of hours support for all fire alarm systems, this includes both conventional types and addressable systems located within all buildings owned and managed by Swindon Borough Council for a period of 2 years + 2 year optional extension period to start on 1st May 2024. The initial contract term will be for 24 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 4 years as stated in the ITT documents. Estimated contract spend is between PS135,000 and PS138,000 across the initial 2 year contract term and between PS270,000 and PS276,000 across the potential total 4 year contract term. Full details relating to the Goods and Services are provided in the tender documents.

Lot Information

Fire Alarm Support Contractor

Swindon Borough Council has engaged with a service provider for the provision of a fire alarm support contractor to complete testing on our complex fire alarm systems, including planned and reactive maintenance. Repair support on fire systems to support our in-house team, as well as emergency out of hours support for all fire alarm systems, this includes both conventional types and addressable systems located within all buildings owned and managed by Swindon Borough Council

Options: The initial contract term will be for 24 months with an option to extend for a further 24 months (1 periods of 24 months) for a potential total contract term of 4 years as stated in the ITT documents.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-041699
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/085337-2026
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

31 - Electrical machinery, apparatus, equipment and consumables; lighting

45 - Construction work

51 - Installation services (except software)

CPV Codes

31625200 - Fire-alarm systems

45312100 - Fire-alarm system installation work

51700000 - Installation services of fire protection equipment

Notice Value(s)

Tender Value
£276,000 £100K-£500K
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£546,358 £500K-£1M

Notice Dates

Publication Date
9 Sep 20261 months ago
Submission Deadline
7 Dec 2023Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Swindon Borough Council
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
SWINDON
Postcode
SN1 2JH
Postcode Area
Swindon
Country
England
Major Region (ITL 1)
TLK South West (England)
Basic Region (ITL 2)
TLK7 Gloucestershire and Wiltshire
Small Region (ITL 3)
TLK71 Swindon
Delivery Location
TLK14 Swindon
Local Authority
Swindon
Electoral Ward
Eastcott
Westminster Constituency
Swindon South

Supplier Information

Number of Suppliers
1
Supplier Name

T H White Ltd

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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