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Contract for the Supply of Fuel Cards

Halton Housing

This public procurement record has 1 release in its history.

Tender

06 Dec 2023 at 16:23

Tender Notice
Summary of the contracting process

Halton Housing is inviting bids for a contract titled "Contract for the Supply of Fuel Cards" in the goods procurement category. The contract, valued at £750,000, aims to provide approximately 95 fuel cards for staff use, 10 agency cards, and 5 spare cards for small equipment and generators. The procurement process is at the tender stage, with a submission deadline of January 12, 2024, and a contract duration of 2 years with options to extend up to 5 years. Businesses in the fuel card supply industry with capabilities to provide jet washing facilities in Widnes or Runcorn are well-suited to compete.

The tender by Halton Housing offers opportunities for businesses in the fuel card supply sector to participate in a competitive procurement process for a substantial contract. The contract period of initially 2 years with extension options provides stability and potential for long-term business growth. Suppliers with expertise in fuel card provision and capabilities to meet the specified requirements, including access to jet washing facilities in key locations, are encouraged to engage in this opportunity. Potential bidders need to ensure compliance with the submission requirements, with electronic submission being the specified method, and be prepared to adhere to the procurement timeline for a chance to secure this contract.

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Notice Information

Notice Title

Contract for the Supply of Fuel Cards

Notice Description

Halton Housing is seeking bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH. Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH. Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.

Lot Information

Lot 1

Halton Housing is seeking bids from suppliers to participate in a tender process for the provision of fuel cards to support the work undertaken by HH and their in-house maintenance team. It is anticipated that the fuel cards will primarily be used to purchase standard diesel, however, small amounts of other fuel types (e.g. standard unleaded petrol) may be required to meet the needs of HH. Services initially required under the contract are expected to include the provision of approximately 95 fuel cards to be assigned for use by individual members of staff, approximately 10 agency cards (fuel cards available for use by a pool of HH staff rather than assigned for use by a specific individual) and approximately 5 spare cards to be used for small plant equipment and generators. It is anticipated that the fuel required by the cards assigned to individual members of staff and the agency cards will exclusively be standard diesel and the spare cards will exclusively be for small amounts of standard unleaded petrol. However, this is for information only, and is subject to change dependant on the future requirements of HH. Access to jet washing facilities is desired due to HH's lack of on-site space for vehicles to be cleaned. Fuel Cards must be set up to allow payments for jet washing and the tender scoring will reward bidders who can offer at least one site in Widnes or Runcorn.

Options: The outcome of the tender process will be a single contract with one supplier. The contract will be an initial 2 years with 3 annual options to extend by a further 12 months on each occasion, up to a maximum 5 years total contract term, subject to HH requirements and the performance of the successful supplier. (2+1+1+1 years)

Renewal: This contract will be re-procured at the end of the initial period or after any extensions taken.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042234
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036002-2023
Current Stage
Tender
All Stages
Tender

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Goods
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Not specified

Common Procurement Vocabulary (CPV)

CPV Divisions

30 - Office and computing machinery, equipment and supplies except furniture and software packages

CPV Codes

30163100 - Agency fuel cards

Notice Value(s)

Tender Value
£750,000 £500K-£1M
Lots Value
£750,000 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
6 Dec 20232 years ago
Submission Deadline
12 Jan 2024Expired
Future Notice Date
Not specified
Award Date
Not specified
Contract Period
Not specified - Not specified
Recurrence
Depending on extensions being taken, further notices may be published in Dec 2025, 2026, 2027 or 2028.

Notice Status

Tender Status
Active
Lots Status
Active
Awards Status
Not Specified
Contracts Status
Not Specified

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
Halton Housing
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
WIDNES
Postcode
WA8 0TD
Postcode Area
Warrington
Country
England
Major Region (ITL 1)
TLD North West (England)
Basic Region (ITL 2)
TLD7 Merseyside
Small Region (ITL 3)
TLD71 East Merseyside
Delivery Location
TLD North West (England)
Local Authority
Halton
Electoral Ward
Halton View
Westminster Constituency
Widnes and Halewood

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts.

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