Award

Invitation to Tender for SaaS Finance, Budgeting and Reporting Systems

WORKERS EDUCATION ASSOCIATION

This public procurement record has 2 releases in its history.

Award

02 May 2024 at 12:31

Tender

13 Dec 2023 at 10:37

Summary of the contracting process

The Workers Education Association (WEA) has issued an Invitation to Tender for SaaS Finance, Budgeting and Reporting Systems as part of their Digital Transformation Strategy. The procurement involves the replacement of back-office software to enhance internal efficiency. The estimated implementation period is between 1st March 2024 and 31st July 2024, with an anticipated 6-year contract duration.

This tender by WEA presents lucrative opportunities for businesses offering IT services and software development, particularly those specialising in financial analysis and accounting software. Vendors with experience in SaaS technology and consultancy services are well-suited for this procurement opportunity. The process is currently in the planning stage with the tender being open for participation.

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Notice Title

Invitation to Tender for SaaS Finance, Budgeting and Reporting Systems

Notice Description

The WEA are currently implementing a Digital Transformation Strategy which impacts all areas of the business. Replacement of back-office software is an integral part of the digital transformation road map. Current internal systems require updating to meet business demands and to improve internal efficiency within the services provided. WEA are therefore seeking to procure a new SaaS Finance, Budgeting and Planning systems which will be interoperable with other systems. The current back office internal systems are server-based systems with the IT strategy planning migrate to SaaS technology for future system implementations. We expect that the implementation will take place between 1st March 2024 to 31st July 2024. The estimated value includes both the initial capital elements as well as ongoing support for the contract duration.

Lot Information

Lot 1

The WEA are currently implementing a Digital Transformation Strategy which impacts all areas of the business. Replacement of back-office software is an integral part of the digital transformation road map. Current internal systems require updating to meet business demands and to improve internal efficiency within the services provided. WEA are therefore seeking to procure a new SaaS Finance, Budgeting and Planning systems which will be interoperable with other systems. The current back office internal systems are server-based systems with the IT strategy planning migrate to SaaS technology for future system implementations. We expect that the implementation will take place between 1st March 2024 to 31st July 2024. The estimated value includes both the initial capital elements as well as ongoing support for the contract duration. The total potential planned contact length for this system selection is a 6 year contract to be formed of an initial 3 year contract to be followed by three further 1 year break clauses.

Renewal: Initial contract period will be for 3 years with the option to extend up to three times with 12 month extensions. Therefore 3+1+1+1.

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-042527
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/014204-2024
Current Stage
Award
All Stages
Tender, Award

Procurement Classification

Notice Type
Tender Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Open
Procurement Method Details
Open procedure
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

48 - Software package and information systems

72 - IT services: consulting, software development, Internet and support


CPV Codes

48440000 - Financial analysis and accounting software package

72000000 - IT services: consulting, software development, Internet and support

Notice Value(s)

Tender Value
£513,500 £500K-£1M
Lots Value
£513,500 £500K-£1M
Awards Value
Not specified
Contracts Value
Not specified

Notice Dates

Publication Date
2 May 20241 years ago
Submission Deadline
18 Jan 2024Expired
Future Notice Date
Not specified
Award Date
30 Apr 20241 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Cancelled
Awards Status
Active
Contracts Status
Active

Contracting Authority (Buyer)

Main Buyer
WORKERS EDUCATION ASSOCIATION
Contact Name
Available with D3 Tenders Premium →
Contact Email
Available with D3 Tenders Premium →
Contact Phone
Available with D3 Tenders Premium →

Buyer Location

Locality
LONDON
Postcode
EC2A 4XW
Post Town
Central London
Country
England

Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI41 Hackney and Newham
Delivery Location
Not specified

Local Authority
Hackney
Electoral Ward
Hoxton East & Shoreditch
Westminster Constituency
Hackney South and Shoreditch

Supplier Information

Number of Suppliers
1
Supplier Name

SAGE (UK

Open Contracting Data Standard (OCDS)

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