Award

R5963 Corporate Finance System

TOWER HAMLETS

This public procurement record has 1 release in its history.

Award

13 Dec 2023 at 17:20

Award Notice
Summary of the contracting process

The Mayor and Burgesses of the London Borough of Tower Hamlets have awarded a contract for the R5963 Corporate Finance System to Unit4 Business Software Limited. The procurement process was conducted through a limited negotiated procedure, with the justification that the system is essential for the council’s operations, and there are technical reasons for the absence of competition. The contract is for service provision over a 3-year term. Tower Hamlets is the buying organisation located in London, United Kingdom, and the procurement falls under the ‘services’ category. The contract has a value of £835,000 GBP and was signed on December 13, 2023.

This contract to implement the Corporate Finance System by Unit4 offers business growth opportunities to companies specialising in system and support services within the financial management sector. Given the nature of the contract and the rationale behind the limited procurement process, businesses with expertise in providing similar essential IT infrastructure services may find this tender suitable for competitive participation. The contract award signifies stability in service provision for the council's financial management infrastructure, creating a potential long-term partnership for the selected supplier.

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Notice Information

Notice Title

R5963 Corporate Finance System

Notice Description

The Mayor and Burgesses of the London Borough of Tower Hamlets intend to enter into a contract with Unit4 in respect of the services described below. The proposed contract is term 3 years. The Agresso (Business World Enterprise Resource Planning) application is the system used by the entire council for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole council.

Lot Information

Lot 1

The Agresso (Business World Enterprise Resource Planning) application is the system used by the entire council for the management of its finances. The application is essential IT infrastructure as it provides accounting functionality which enables budget allocation and management across the whole council. The firm also provides support and maintenance under this contract. In addition Agresso will also be hosted by Unit 4.

Procurement Information

This award is lawful in accordance with the regulation 32(2)(b)(ii) because the competition is absent for technical reasons. The council has used the Agresso application for a number of years, and the system is an essential part of the council's IT infrastructure such that any down time or system failure would have a detrimental affect on the running of the council's services. At the present time it would be impossible for the council to procure an alternative economic operator to provide this service. This is because, the council has embarked on a wider assessment of its infrastructural IT provision - with respect to Finance, HR and Procurement. Therefore it is key that stability of provision is ensured over the next few years to allow proper consideration of the above mentioned aspects. No other economic provider would be able to provide this service at this time. The application is currently hosted by an external third party; this arrangement is drawing to a conclusion. It will not be possible for the application and the data to be hosted by a third party in the future due to the availability of support for third party hosting.

Notice Details

Publication & Lifecycle

Open Contracting ID
ocds-h6vhtk-04256b
Publication Source
Find A Tender Service
Latest Notice
https://www.find-tender.service.gov.uk/Notice/036712-2023
Current Stage
Award
All Stages
Award

Procurement Classification

Notice Type
Award Notice
Procurement Type
Standard
Procurement Category
Services
Procurement Method
Limited
Procurement Method Details
Negotiated without publication of a contract notice
Tender Suitability
Not specified
Awardee Scale
Large

Common Procurement Vocabulary (CPV)

CPV Divisions

72 - IT services: consulting, software development, Internet and support

CPV Codes

72250000 - System and support services

Notice Value(s)

Tender Value
Not specified
Lots Value
Not specified
Awards Value
Not specified
Contracts Value
£835,000 £500K-£1M

Notice Dates

Publication Date
13 Dec 20232 years ago
Submission Deadline
Not specified
Future Notice Date
Not specified
Award Date
13 Dec 20232 years ago
Contract Period
Not specified - Not specified
Recurrence
Not specified

Notice Status

Tender Status
Complete
Lots Status
Not Specified
Awards Status
Active
Contracts Status
Active

Buyer & Supplier

Contracting Authority (Buyer)

Main Buyer
TOWER HAMLETS
Contact Name
Mr Neil Ward
Contact Email
neil.ward@towerhamlets.gov.uk
Contact Phone
+44 2073645000

Buyer Location

Locality
LONDON
Postcode
E14 2BG
Post Town
East London
Country
England
Major Region (ITL 1)
TLI London
Basic Region (ITL 2)
TLI4 Inner London - East
Small Region (ITL 3)
TLI42 Tower Hamlets
Delivery Location
TLI42 Tower Hamlets
Local Authority
Tower Hamlets
Electoral Ward
Poplar
Westminster Constituency
Poplar and Limehouse

Supplier Information

Number of Suppliers
1
Supplier Name

UNIT 4 BUSINESS SOFTWARE

Further Information

Open Contracting Data Standard (OCDS)

View full OCDS Record for this contracting process

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The Open Contracting Data Standard (OCDS) is a framework designed to increase transparency and access to public procurement data in the public sector. It is widely used by governments and organisations worldwide to report on procurement processes and contracts. 

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